Rongo University is a leading University in the region, whose mission is to provide high quality education through teaching, research, community service and nurturing innovative graduates Rongo University (RU), formerly Rongo University College, was awarded Charter by H.E. Hon. Uhuru Kenyatta, the President of the Republic of Kenya on 7th October 2016. Th...

Assistant Health Records & Information Technologist I - RU/AFP/05/08/26

Job TypeContract

QualificationDiploma

Experience6 years

LocationMigori

Job FieldICT / Computer , Medical / Healthcare

Requirements for Appointment

• Diploma in Health Records and Information Technology from Kenya Medical Training College or recognized medical training institution;
• At least six (6) years post qualification working experience; and
• Computer Literacy.

Job Description

An officer at this level shall:

• Maintain and update electronic health records for University students in accordance with established protocols and standards;
• Ensure the accuracy, completeness, and confidentiality of health information by adhering to privacy regulations and University policies;
• Organize and categorize health records to facilitate retrieval and access by authorized personnel;
• Enter demographic, medical, and treatment information into the electronic health records system accurately and efficiently;
• Verify and validate data entered to minimize errors and discrepancies in health records;
• Scan and upload paper documents and forms into the electronic health records system as needed;
• Monitor the lifecycle of health records, including retention periods and disposal procedures, in compliance with legal and regulatory requirements;
• Ensure the security and integrity of health records through regular backups and maintenance of electronic systems;
• Assist with the transfer of health records when students transition to other institutions or graduate from the University;
• Provide administrative support to healthcare providers and staff, including scheduling appointments, managing inquiries, and coordinating record requests;
• Assist in the preparation of reports, statistical analyses, and other documentation related to health information management as needed;
• Collaborate with other University departments, such as student affairs and academic advising, to ensure seamless integration of health records systems with broader University systems;
• Participate in quality assurance activities to assess the accuracy, completeness, and timeliness of health records;
• Stay updated on relevant laws, regulations, and best practices in health information management to ensure compliance and mitigate risks;
• Assist in the implementation of initiatives to improve data quality, workflow efficiency, and patient safety within the health services department; and
• Perform any other duty as may be assigned from time to time.

• Maintain and update electronic health records for University students in accordance with established protocols and standards;
• Ensure the accuracy, completeness, and confidentiality of health information by adhering to privacy regulations and University policies;
• Organize and categorize health records to facilitate retrieval and access by authorized personnel;
• Enter demographic, medical, and treatment information into the electronic health records system accurately and efficiently;
• Verify and validate data entered to minimize errors and discrepancies in health records;
• Scan and upload paper documents and forms into the electronic health records system as needed;
• Monitor the lifecycle of health records, including retention periods and disposal procedures, in compliance with legal and regulatory requirements;
• Ensure the security and integrity of health records through regular backups and maintenance of electronic systems;
• Assist with the transfer of health records when students transition to other institutions or graduate from the University;
• Provide administrative support to healthcare providers and staff, including scheduling appointments, managing inquiries, and coordinating record requests;
• Assist in the preparation of reports, statistical analyses, and other documentation related to health information management as needed;
• Collaborate with other University departments, such as student affairs and academic advising, to ensure seamless integration of health records systems with broader University systems;
• Participate in quality assurance activities to assess the accuracy, completeness, and timeliness of health records;
• Stay updated on relevant laws, regulations, and best practices in health information management to ensure compliance and mitigate risks;
• Assist in the implementation of initiatives to improve data quality, workflow efficiency, and patient safety within the health services department; and
• Perform any other duty as may be assigned from time to time.

• Computer Literacy

• Diploma in Health Records and Information Technology from Kenya Medical Training College or recognized medical training institution;