The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the world's environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the environment.

Read more about this company

Assistant Project Officer, JOSP Somalia

Job Type

Full Time

Qualification

BA/BSc/HND

Experience

2 years

Location

Nairobi

Job Field

Project and Program Management

Duties and Responsibilities

Programme and Project Coordination Support

• Support coordination and implementation of UNEP activities across the Somalia Country Programme, including RESTORE, Maareynta, and other ongoing and emerging initiatives, in line with approved workplans.
• Maintain programme‑level schedules, action trackers, and contact databases covering multiple projects and partners, ensuring that deliverables are tracked and updated.
• Liaise with consortium partners, implementing partners, and Somali government counterparts to facilitate information exchange, alignment of activities, and follow‑up on agreed actions.
• Provide logistical and documentation support for field missions, technical meetings, and cross‑project coordination activities.

Support to Project Development and Resource Mobilisation

• Support the preparation of concept notes, project ideas, and briefing materials for new and pipeline initiatives under the Somalia Country Programme.
• Contribute to background research, drafting, and compilation of inputs for funding proposals, expressions of interest, and donor engagement materials.
• Assist in tracking project development processes, including approvals, timelines, and coordination with internal UNEP units and partners.

Communications, Knowledge Management, and Visibility

• Draft and edit communications content (event summaries, human-interest stories, newsletters, web content, and social media materials) showcasing UNEP’s Somalia Country Programme, including JOSP-related activities.
• Prepare presentations, visual materials, and briefing slides for donor meetings, programme reviews, and coordination forums.
• Support adherence to UNEP and donor visibility and branding requirements and maintain a programme-level archive of communications and media materials.
• Draft talking points and key messages for project events and briefings.

Meetings, Workshops, and Event Support

• Support the organisation of meetings, workshops, and trainings at programme and project levels, including logistical arrangements, agendas, participant lists, and documentation.
• Draft meeting minutes, summaries, and action points, and track follow‑up actions across programme workstreams.
• Support UNEP participation in consortium, government, and donor coordination meetings related to JOSP and the broader Somalia portfolio.

Reporting, Documentation, and Administrative Support

• Contribute inputs to internal progress updates, donor reports, and programme reporting across the Somalia Country Programme.
• Maintain organised electronic and physical files, ensuring proper archiving of contracts, reports, correspondence, and knowledge products.
• Support basic data compilation, qualitative analysis, and documentation needed for reporting and programme learning.
• Maintain shared folders and digital repositories for reports, communications outputs, and knowledge products.

Qualifications/special skills

• A bachelor's degree in international development, environmental studies, social sciences or equivalent academic qualifications.
• A minimum of 2 years of experience supporting environmental, development, or humanitarian projects is required Experience in project coordination, communications, events, or administrative support within international organizations or NGOs; is required.
• Proven writing and editing skills for reports and communication outputs and excellent facilitation skills ;is desired Experience in working with multi-disciplinary teams, including local and expatriate technical experts is required;
• Experience working in or with Somalia or similar fragile contexts is desired.

• Support coordination and implementation of UNEP activities across the Somalia Country Programme, including RESTORE, Maareynta, and other ongoing and emerging initiatives, in line with approved workplans.
• Maintain programme‑level schedules, action trackers, and contact databases covering multiple projects and partners, ensuring that deliverables are tracked and updated.
• Liaise with consortium partners, implementing partners, and Somali government counterparts to facilitate information exchange, alignment of activities, and follow‑up on agreed actions.
• Provide logistical and documentation support for field missions, technical meetings, and cross‑project coordination activities.
• Support the preparation of concept notes, project ideas, and briefing materials for new and pipeline initiatives under the Somalia Country Programme.
• Contribute to background research, drafting, and compilation of inputs for funding proposals, expressions of interest, and donor engagement materials.
• Assist in tracking project development processes, including approvals, timelines, and coordination with internal UNEP units and partners.
• Draft and edit communications content (event summaries, human-interest stories, newsletters, web content, and social media materials) showcasing UNEP’s Somalia Country Programme, including JOSP-related activities.
• Prepare presentations, visual materials, and briefing slides for donor meetings, programme reviews, and coordination forums.
• Support adherence to UNEP and donor visibility and branding requirements and maintain a programme-level archive of communications and media materials.
• Draft talking points and key messages for project events and briefings.
• Support the organisation of meetings, workshops, and trainings at programme and project levels, including logistical arrangements, agendas, participant lists, and documentation.
• Draft meeting minutes, summaries, and action points, and track follow‑up actions across programme workstreams.
• Support UNEP participation in consortium, government, and donor coordination meetings related to JOSP and the broader Somalia portfolio.
• Contribute inputs to internal progress updates, donor reports, and programme reporting across the Somalia Country Programme.
• Maintain organised electronic and physical files, ensuring proper archiving of contracts, reports, correspondence, and knowledge products.
• Support basic data compilation, qualitative analysis, and documentation needed for reporting and programme learning.
• Maintain shared folders and digital repositories for reports, communications outputs, and knowledge products.

• Proven writing and editing skills for reports and communication outputs
• Excellent facilitation skills
• Experience in project coordination, communications, events, or administrative support within international organizations or NGOs
• Experience working with multi-disciplinary teams, including local and expatriate technical experts

• A bachelor's degree in international development, environmental studies, social sciences or equivalent academic qualifications.
• A minimum of 2 years of experience supporting environmental, development, or humanitarian projects is required.
• Experience in project coordination, communications, events, or administrative support within international organizations or NGOs is required.
• Proven writing and editing skills for reports and communication outputs and excellent facilitation skills is desired.
• Experience in working with multi-disciplinary teams, including local and expatriate technical experts is required.
• Experience working in or with Somalia or similar fragile contexts is desired.