Background information about the job or company (e.g., role context, company overview)

The Kenya Tea Development Agency (KTDA) continues to play a central role in the management and development of Kenya’s tea industry, supporting smallholder farmers through efficient production systems, value chain optimization, and sustainable agricultural practices. As part of its ongoing operational expansion and strategic transformation agenda, KTDA is seeking to recruit qualified, competent, and results-oriented professionals to fill several key positions within its organization and its subsidiary, Greenland Fedha Plc.

These vacancies present an opportunity for professionals to engage in high-impact roles spanning corporate governance, forestry and environmental management, and financial services leadership. The roles are designed to support KTDA’s commitment to operational excellence, regulatory compliance, and long-term sustainability across its diverse portfolio.

The organization is inviting applications for the following positions:

Assistant Secretary – Two (2) Positions

Forester – One (1) Position

Head of Credit, Greenland Fedha Plc – One (1) Position

Each role is outlined in detail below, including position scope and comprehensive job responsibilities.

Assistant Secretary – Two (2) Positions

Position Overview

The Assistant Secretary role is positioned within the corporate governance function of KTDA and plays a critical role in supporting board operations, statutory compliance, and organizational governance processes. Reporting to the Assistant Secretary (Supervisory), the position is responsible for delivering professional company secretarial services and facilitating the effective execution of board and management meetings.

The role is central to ensuring that governance structures operate efficiently, regulatory obligations are met, and corporate documentation is accurately maintained and disseminated.

Key Duties and Responsibilities

The Assistant Secretary will be responsible for a broad range of governance and administrative functions, including but not limited to:

Responsibilities or duties

• Attending and providing secretarial support during Board of Directors meetings, Annual General Meetings (AGMs), Special Meetings, and other management-level engagements within the KTDA Group and its associated entities.
• Coordinating the preparation, structuring, and issuance of statutory notices and meeting agendas to ensure compliance with corporate governance requirements and timelines.
• Recording, compiling, and ensuring the timely preparation and distribution of accurate minutes for all board and management meetings, maintaining a clear audit trail of deliberations and decisions.
• Maintaining company statutory records and ensuring that all corporate record books are kept in proper order, updated regularly, and safeguarded in accordance with regulatory standards.
• Supporting electoral processes for factory boards and affiliated KTDA entities, including coordination with internal departments to facilitate transparent and compliant elections.
• Supervising the vetting and validation of power of attorney documentation during director elections to ensure authenticity and compliance with legal frameworks.
• Participating in the planning, coordination, and execution of director training programs across KTDA-managed tea factory companies, enhancing governance capacity and board effectiveness.
• Assisting in the compilation, verification, publication, and distribution of annual reports and financial statements to shareholders, ensuring alignment with reporting standards and deadlines.
• Collaborating with finance, legal, and operational teams to ensure all governance documentation reflects accurate organizational data and complies with statutory obligations.
• Supporting inter-departmental coordination on governance-related matters to ensure seamless communication and alignment across business units.

This role requires a high level of discretion, attention to detail, and the ability to manage multiple governance processes concurrently within a structured corporate environment.

• Attending and providing secretarial support during Board of Directors meetings, Annual General Meetings (AGMs), Special Meetings, and other management-level engagements within the KTDA Group and its associated entities.
• Coordinating the preparation, structuring, and issuance of statutory notices and meeting agendas to ensure compliance with corporate governance requirements and timelines.
• Recording, compiling, and ensuring the timely preparation and distribution of accurate minutes for all board and management meetings, maintaining a clear audit trail of deliberations and decisions.
• Maintaining company statutory records and ensuring that all corporate record books are kept in proper order, updated regularly, and safeguarded in accordance with regulatory standards.
• Supporting electoral processes for factory boards and affiliated KTDA entities, including coordination with internal departments to facilitate transparent and compliant elections.
• Supervising the vetting and validation of power of attorney documentation during director elections to ensure authenticity and compliance with legal frameworks.
• Participating in the planning, coordination, and execution of director training programs across KTDA-managed tea factory companies, enhancing governance capacity and board effectiveness.
• Assisting in the compilation, verification, publication, and distribution of annual reports and financial statements to shareholders, ensuring alignment with reporting standards and deadlines.
• Collaborating with finance, legal, and operational teams to ensure all governance documentation reflects accurate organizational data and complies with statutory obligations.
• Supporting inter-departmental coordination on governance-related matters to ensure seamless communication and alignment across business units.

• High level of discretion
• Attention to detail
• Ability to manage multiple governance processes concurrently

• Professional company secretarial services experience
• Experience in supporting board operations
• Experience in statutory compliance
• Experience in organizational governance processes
• Experience in facilitating board and management meetings
• Experience in maintaining corporate documentation