Background information about the job or company (e.g., role context, company overview)

Indigenous Kenyans were barred by law from growing tea until the dawn of independence when the legislation was repealed for the indigenous people to commence on tea growing. In 1960, the colonial government created the Special Crops Development Authority (SCDA) to promote growing of tea by Africans under the auspices of the ministry of Agriculture. After ...

Responsibilities or duties

Attending and providing secretarial functions to the quarterly company Board of Directors meetings, Annual General and Special Meetings (AGM) and any special Board and management meetings of the KTDA Group and associated companies, including inter departmental meetings

Ensuring that Company record books are maintained in good condition

Providing support in the electoral process for the factory boards and other KTDA associated companies, in conjunction with other departments

Assisting in raising statutory notices and agenda for the KTDA Group and associated company meetings

Taking minutes of meetings and supervision of the same and ensuring timely preparation and distribution of these minutes

Assisting in the coordination, the compilation, checking, publication, signing, printing and distribution of the annual reports and accounts to all the shareholders of all the tea factory companies in conjunction with finance and other departments

Supervising the vetting of power of attorney during the factory directors’ elections;

Participating in the electoral process of KTDA MS managed Tea Factory directors’ electoral process

Participating in the organisation KTDA MS managed Tea Factory Co. directors’ training in conjunction with other departments.

Qualifications or requirements (e.g., education, skills)

Bachelor’s Degree in Social Sciences

Certified Public Secretary

Membership of ICPSK in good standing

Must demonstrate high integrity and ethical practice

Must demonstrate the ability to work independently with minimum supervision

Must be a team player who is able to work cordially in teams

Must demonstrate ability to multitask

Must demonstrate commitment to operational effectiveness

Should have the ability to solve problems by applying relevant business knowledge

Should demonstrate professional expertise in the relevant work area

Must have the ability to communicate in both written and oral communication;

Must be a flexible person, who is willing to learn and able to work flexible hours to achieve goals

Must have knowledge in use of MS office packages.

Experience needed

Minimum of two (2) years relevant experience

• Attending and providing secretarial functions to the quarterly company Board of Directors meetings, Annual General and Special Meetings (AGM) and any special Board and management meetings of the KTDA Group and associated companies, including inter departmental meetings
• Ensuring that Company record books are maintained in good condition
• Providing support in the electoral process for the factory boards and other KTDA associated companies, in conjunction with other departments
• Assisting in raising statutory notices and agenda for the KTDA Group and associated company meetings
• Taking minutes of meetings and supervision of the same and ensuring timely preparation and distribution of these minutes
• Assisting in the coordination, the compilation, checking, publication, signing, printing and distribution of the annual reports and accounts to all the shareholders of all the tea factory companies in conjunction with finance and other departments
• Supervising the vetting of power of attorney during the factory directors’ elections;
• Participating in the electoral process of KTDA MS managed Tea Factory directors’ electoral process
• Participating in the organisation KTDA MS managed Tea Factory Co. directors’ training in conjunction with other departments.

• High integrity and ethical practice
• Ability to work independently with minimum supervision
• Team player who is able to work cordially in teams
• Ability to multitask
• Commitment to operational effectiveness
• Ability to solve problems by applying relevant business knowledge
• Professional expertise in the relevant work area
• Ability to communicate in both written and oral communication
• Flexibility, willingness to learn and able to work flexible hours
• Knowledge in use of MS office packages.

• Bachelor’s Degree in Social Sciences
• Certified Public Secretary
• Membership of ICPSK in good standing