Background information about the job or company (e.g., role context, company overview)

Adept Systems is a Kenyan company established in 1994, providing a full range of management consultancy services in the areas of human resources.

The Assistant Supply Chain Manager will support in overseeing procurement, inventory, and logistics operations across EAT N’ GO’s restaurant network to receive the quality ingredients and supplies they need to deliver exceptional customer experiences every day. The incumbent will be at the heart of their operations, managing vendor relationships, optimising distribution, and ensuring they maintain the highest food safety and quality standards.

Responsibilities or duties

• Execute procurement strategies for ingredients, packaging, and equipment from local and international suppliers
• Manage vendor relationships and evaluate supplier performance for quality and cost-effectiveness
• Support contract negotiations and verify payment documentation for accuracy
• Monitor inventory levels across restaurants and warehouses to prevent stockouts and minimise waste
• Coordinate product distribution from suppliers to restaurant locations
• Support demand planning and forecasting to maintain optimal stock levels
• Maintain accurate inventory records and oversee regular stock checks
• Ensure compliance with food safety regulations and HACCP standards
• Conduct regular inspections of supplies and deliveries to verify product quality and freshness
• Resolve product quality issues with suppliers and internal teams
• Analyse supply chain data to identify cost reduction opportunities
• Implement process improvements to enhance operational efficiency
• Monitor and report on supply chain KPIs
• Collaborate with operations, finance, and marketing teams to align supply chain activities with business goals
• Support new restaurant openings and menu changes through effective sourcing and procurement

Qualifications or requirements (e.g., education, skills)

Professional Background and Educational Qualifications required

• Bachelor's degree in Supply Chain Management, Business Administration, Logistics, or a related field
• Proven track record in inventory management and vendor relations

Experience needed

• Minimum 3-5 years of experience in supply chain, procurement, or logistics roles
• Experience in the food service, hospitality, or QSR industry preferred

• Execute procurement strategies for ingredients, packaging, and equipment from local and international suppliers
• Manage vendor relationships and evaluate supplier performance for quality and cost-effectiveness
• Support contract negotiations and verify payment documentation for accuracy
• Monitor inventory levels across restaurants and warehouses to prevent stockouts and minimise waste
• Coordinate product distribution from suppliers to restaurant locations
• Support demand planning and forecasting to maintain optimal stock levels
• Maintain accurate inventory records and oversee regular stock checks
• Ensure compliance with food safety regulations and HACCP standards
• Conduct regular inspections of supplies and deliveries to verify product quality and freshness
• Resolve product quality issues with suppliers and internal teams
• Analyse supply chain data to identify cost reduction opportunities
• Implement process improvements to enhance operational efficiency
• Monitor and report on supply chain KPIs
• Collaborate with operations, finance, and marketing teams to align supply chain activities with business goals
• Support new restaurant openings and menu changes through effective sourcing and procurement

• Inventory management
• Vendor relations
• Procurement strategies
• Demand planning and forecasting
• Food safety regulations and HACCP standards
• Data analysis
• Process improvement
• Supply chain KPIs monitoring
• Collaboration

• Bachelor's degree in Supply Chain Management, Business Administration, Logistics, or a related field
• Minimum 3-5 years of experience in supply chain, procurement, or logistics roles
• Experience in the food service, hospitality, or QSR industry preferred
• Proven track record in inventory management and vendor relations