Summary
Date Posted: Friday, September 04, 2020 , Base Salary: Not Disclosed

JOB DETAILS:
Posting Title: ASSOCIATE ADMINISTRATIVE OFFICER, P2 (Temporary Job Opening)
Job Code Title: ASSOCIATE ADMINISTRATIVE OFFICER
Department/Office: United Nations Human Settlements Programme
Duty Station: NAIROBI
Posting Period: 01 September 2020 - 07 September 2020
Job Opening Number: 20-Administration-UN-HABITAT-140681-J-Nairobi (X)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organisational Setting and Reporting
The United Nations Human Settlements Programme, UN-Habitat, is the agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. The position is in the Office of the Executive Director (OED), Nairobi duty station. The incumbent reports to the Senior Coordinator of the Office. The focus of the job is to assist the Office in the ongoing organizational restructuring exercise. .

Responsibilities
• Supports development and implementation of a corporate internal communications strategy.
• Provides information regarding progress of the restructuring and participates in information activities for staff.
• Provides information on organizational staffing needs and allocation of resources in the new structure.
Administration and Human Resource Management:
• Undertakes actions related to the future HR management of UN-Habitat in relation to the to the restructuring process, e.g., recruitment, placement, promotion, separation of staff members, training, briefings etc.
• Assists in developing the work program and budget of the Office of the Executive Director as it relates to the restructuring process; analyses inputs and formulates resource allocations by work program, or business processes.
• Monitors budget/work program with respect to the restructuring process on a regular basis and reallocates resources as necessary.
• Supports the implementation of procedures and systems for implementing databases in support of the restructuring.
• Contributes to the development of restructuring guidelines for UN Habitat.
General Administration:
• Supervises support staff as required.
• Performs other related administrative duties, as required (e.g travel programme, monitoring accounts and payment to vendors and individual contractors for services identification of office technology needs and maintenance of equipment, software and systems).

Competencies
• PROFESSIONALISM: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• COMMUNICATION: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
• PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education
• An Advanced university degree (Master's degree or equivalent degree) in business, public administration, finance, law, international relations or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience
• A minimum of two years of progressively responsible experience in administration, finance, accounting, human resources management or related area is required.
• Experience in writing and editing policy guidance documents as well as data analyses is an added advantage.
• Familiarity with United Nations administrative rules, regulations, and policies is highly desirable.
• Experience with change management and organizational restructuring processes is desirable.
• Experience in a field setting (inclusive of peacekeeping operations, special political missions, agencies funds and programmes, or other similar international organization including non-governmental organizations) is desirable.

Languages
English and French are working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another UN official language is an advantage.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Work Hours: 8

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