Background

Recours Global HR is a Canadian Human Resource Management company with Recours Four Kenya Consultants Limited as its Kenyan entity. Recours is an award winning, sustainable, innovative and certified woman – owned fully registered limited liability company and a full spectrum professional innovative HR services firm that has been assisting Public-Sector Org...

Role Context

Our client is seeking for a bookkeeper to maintain accurate, up-to-date financial records using QuickBooks, and Xero where applicable, ensuring compliance, supporting reporting, and enabling timely progression of work without escalation.

Success Metrics

The Bookkeeper is successful when:

• Client records in QuickBooks or Xero are accurate and up to date at all times
• Bank and balance sheet reconciliations are complete and correct
• VAT returns are prepared accurately and on time as required
• MTD compliance is met
• Data is clean, consistent, and review-ready
• Minimal corrections are required at review stage
• Queries from Accountant/Penny are limited and non-repetitive
• Workflow progresses without delay or backlog

Key Responsibilities

Bookkeeping & Technical Delivery (QuickBooks)

The Bookkeeper is accountable for:

Maintain complete and accurate records in QuickBooks Online, or Xero including:

• Bank transaction posting and allocation
• Bank, credit card, and loan reconciliations
• Documentation matches Balance Sheet for bank statements/loans etc
• Purchase invoice and expense processing to correct Chart of Accountants
• Sales invoice posting and receipt allocation
• Maintenance of accurate ledgers (debtors, creditors, nominal)
• VAT return preparation and submission support, where required
• MTD submission where required
• Recode items as required for VAT and Year End
• Journal entries (within competence)
• Maintaining clean audit trails for payroll, VAT and YE Accounts

All work must:

• Be correctly coded and consistently applied
• Be supported with appropriate documentation
• Be fully reconciled (no unexplained differences)
• Be ready for Accountant review without material gaps

Deadline Ownership

Maintain awareness of all assigned deadlines (VAT, MTD, month-end, reporting cycles)

Ensure:

• Work is started early
• Missing information is requested promptly
• Issues are identified early
• No deadline becomes urgent due to delay

Client Communication

Respond to client queries within 1 business day.

Communication must be:

• Clear and professional
• Aligned with the client tone and standards
• Practical and commercially aware
• Free from unnecessary technical jargon

Must not provide advice outside competence; escalate where required.

Workflow & Systems Discipline

Maintain accurate job tracking across:

• Update Tracker (including colour status)

All work must show:

• Correct status
• Clear ownership
• Defined next action
• No inactive or “unknown” jobs

Data Integrity & Cleanliness

Maintain clean ledgers with no duplication or miscoding

Ensure:

• Suspense accounts are cleared promptly
• Aged debtors/creditors are accurate
• Bank feeds are reviewed regularly (not left unattended)
• Flag inconsistencies or anomalies early

Escalation Awareness

Identify and escalate:

• Unusual transactions
• Potential compliance risks
• Cashflow concerns
• Poor record-keeping from clients
• Any uncertainty in treatment

Professional Standards

Must comply with:

• HMRC requirements (including VAT and MTD regulations)
• Companies Act requirements (where relevant to records)
• Data protection regulations
• Internal process and quality standards
• Confidentiality at all times
• Ongoing training in QuickBooks and Xero and bookkeeping standards

Qualifications

• Minimum 3 years’ experience in a bookkeeping, accounts assistant, or similar finance role.
• Direct responsibility for preparing and issuing client invoices.
• Hands-on experience using at least one accounting system (QuickBooks, Xero, Sage, or similar).
• Strong attention to detail and careful, structured approach to work.
• Confidence working with numbers and financial data.
• Clear, professional written and verbal English communication skills.
• Comfortable working collaboratively with remote colleagues.
• Proactive mindset and willingness to take ownership of work.

Working Environment & Equipment

Office-based role in Nairobi.

All equipment provided, including:

• Computer and monitors
• Headset and telephony systems
• Secure access to required systems

Candidates are not required to provide their own equipment.

Remuneration is aligned with experience and current market standards.

• Maintain complete and accurate records in QuickBooks Online, or Xero including:
• Bank transaction posting and allocation
• Bank, credit card, and loan reconciliations
• Documentation matches Balance Sheet for bank statements/loans etc
• Purchase invoice and expense processing to correct Chart of Accountants
• Sales invoice posting and receipt allocation
• Maintenance of accurate ledgers (debtors, creditors, nominal)
• VAT return preparation and submission support, where required
• MTD submission where required
• Recode items as required for VAT and Year End
• Journal entries (within competence)
• Maintaining clean audit trails for payroll, VAT and YE Accounts
• Respond to client queries within 1 business day.
• Maintain accurate job tracking across: Update Tracker (including colour status)
• Maintain clean ledgers with no duplication or miscoding
• Clear suspense accounts promptly
• Ensure aged debtors/creditors are accurate
• Review bank feeds regularly (not left unattended)
• Flag inconsistencies or anomalies early
• Identify and escalate unusual transactions, potential compliance risks, cashflow concerns, poor record-keeping from clients, and any uncertainty in treatment
• Comply with HMRC requirements (including VAT and MTD regulations), Companies Act requirements (where relevant to records), data protection regulations, internal process and quality standards, and maintain confidentiality at all times.
• Ongoing training in QuickBooks and Xero and bookkeeping standards.

• QuickBooks
• Xero
• Attention to detail
• Working with numbers and financial data
• Written and verbal English communication skills
• Collaboration
• Proactive mindset
• Ownership of work

• Minimum 3 years’ experience in a bookkeeping, accounts assistant, or similar finance role.
• Direct responsibility for preparing and issuing client invoices.
• Hands-on experience using at least one accounting system (QuickBooks, Xero, Sage, or similar).
• Strong attention to detail and careful, structured approach to work.
• Confidence working with numbers and financial data.
• Clear, professional written and verbal English communication skills.
• Comfortable working collaboratively with remote colleagues.
• Proactive mindset and willingness to take ownership of work.