Job Purpose

The Buyer is responsible for sourcing in respective Category, ensuring compliance in Procurement policies and processes and ensuring the Bank gets VFM in procurement of all goods and services. The role holder will also contribute as appropriate to the performance of other functions and to the overall achievement of CBK’s strategic objectives.

Key Duties and Responsibilities

Roles and Responsibilities

• Assist in conducting research to ascertain the best products and suppliers in terms of best value, delivery schedules and quality.
• Follow best practice procedures in identifying suppliers for various goods and services. up to date with the industries best practices in procurement.
• Choose appropriate Procurement methods in procuring of Goods, Works, and Services for the Bank,
• Process low value procurements,
• Prepare Bid documents i.e., Tenders, Expression of Interests, Request for Proposals, Request for Quotations.
• Participate in Tender Openings, Evaluations and Inspections and Acceptance Committees of Goods, Works, and Services.
• Check the quality of Goods, Works and Services supplied to the Bank.
• Carry out negotiations as appropriate with the supplier /contractor to ensure value for money.
• Develop and maintain a buying database of potential suppliers.
• Follow-up the buying process and update buying status of goods, works and services for category spend.
• Develop and maintain a buying record of every purchase and update the status of every requisition placed by Departments.
• Check and verify all required specifications of purchased goods, works and services.
• Contact suppliers for price quotes; prepares requisitions and affixes authorizing signature before ordering.
• Confer with agency personnel or vendors prior to preparing specifications to describe the items desired and makes recommendations to Procurement Manager.
• Maintains purchasing records and uses them as reference for the future.
• Contact vendors or agency representatives to obtain availability and product information or to solicit bids.
• Source in Plexus ERP Fusion Supply Chain Management Module.
• Activate Vendors in the I Supplier Portal.
• Create various procurement reports – Tracks contracts for expiry.
• Monitor market/price fluctuations and prepare Market Surveys.
• Upload procurement records to Public Procurement Information Portal (PPIP).
• Adhere to bank policies, regulations and other legislation’s put in place.
• Be an active team player in response to CBK values.
• Prepare ad hoc and periodic reports related to the and submit to the supervisor according to the schedules.
• Any other assigned roles and responsibilities.

Qualifications

• Bachelor’s Degree in Procurement or a related field.
• Member of Kenya Institute of Supply Chain Management (KISM).

Work Experience

At least two (2) years’ experience in Procurement, Logistics or a related field.

Competencies

Technical Competencies

• Supplies and material management.
• Contract management.
• PPRA requirements.
• Vendor management practices.
• Service level agreements.

Behavioral Competencies/Functional Competencies

• Risk Management-experience in identifying procurement risks and implement mitigating measures and monitoring mechanisms.
• Analytical –highly analytical and ability to challenge status quo based on quantitative facts and impacts.
• Report writing-ability to develop procurement reports as required.
• Integrity and honesty and ethics- ensures ethical practices and integrity and ensures CBK is not put at reputational risk and non-compliance with GOK procurement laws and regulations.
• Performance Management and team building.
• Decision making. Ability to make routine decisions as guided by the Procurement Manager in a timely and effective manner and to be accountable for decision making within designated category.
• Professionalism –maintains a professional approach based on ethics and CBK values.
• Customer orientation-is customer focused striking a solid balance between external and internal customer orientation.
• Communication & information sharing -Ability to express information clearly and succinctly, orally and in writing, considering the audience and the nature of the information.
• Resilience - Ability to withstand operational challenges and maintain momentum.
• Emotional Intelligence. Ability to handle and manage emotions in a mature and composed manner.
• Independence and objectivity – ability to work with an unbiased mental attitude.
• Building consensus and influencing. Ability to involve good faith - effort to meet the interests of all stakeholders and seek a unanimous agreement.

• Assist in conducting research to ascertain the best products and suppliers in terms of best value, delivery schedules and quality.
• Follow best practice procedures in identifying suppliers for various goods and services. up to date with the industries best practices in procurement.
• Choose appropriate Procurement methods in procuring of Goods, Works, and Services for the Bank,
• Process low value procurements,
• Prepare Bid documents i.e., Tenders, Expression of Interests, Request for Proposals, Request for Quotations.
• Participate in Tender Openings, Evaluations and Inspections and Acceptance Committees of Goods, Works, and Services.
• Check the quality of Goods, Works and Services supplied to the Bank.
• Carry out negotiations as appropriate with the supplier /contractor to ensure value for money.
• Develop and maintain a buying database of potential suppliers.
• Follow-up the buying process and update buying status of goods, works and services for category spend.
• Develop and maintain a buying record of every purchase and update the status of every requisition placed by Departments.
• Check and verify all required specifications of purchased goods, works and services.
• Contact suppliers for price quotes; prepares requisitions and affixes authorizing signature before ordering.
• Confer with agency personnel or vendors prior to preparing specifications to describe the items desired and makes recommendations to Procurement Manager.
• Maintains purchasing records and uses them as reference for the future.
• Contact vendors or agency representatives to obtain availability and product information or to solicit bids.
• Source in Plexus ERP Fusion Supply Chain Management Module.
• Activate Vendors in the I Supplier Portal.
• Create various procurement reports – Tracks contracts for expiry.
• Monitor market/price fluctuations and prepare Market Surveys.
• Upload procurement records to Public Procurement Information Portal (PPIP).
• Adhere to bank policies, regulations and other legislation’s put in place.
• Be an active team player in response to CBK values.
• Prepare ad hoc and periodic reports related to the and submit to the supervisor according to the schedules.
• Any other assigned roles and responsibilities.

• Supplies and material management.
• Contract management.
• PPRA requirements.
• Vendor management practices.
• Service level agreements.
• Risk Management
• Analytical
• Report writing
• Integrity and honesty and ethics
• Performance Management and team building.
• Decision making.
• Professionalism
• Customer orientation
• Communication & information sharing
• Resilience
• Emotional Intelligence.
• Independence and objectivity
• Building consensus and influencing.

• Bachelor’s Degree in Procurement or a related field.
• Member of Kenya Institute of Supply Chain Management (KISM).