Background information about the job or company

Recours Global HR is a Canadian Human Resource Management company with Recours Four Kenya Consultants Limited as its Kenyan entity. Recours is an award winning, sustainable, innovative and certified woman – owned fully registered limited liability company and a full spectrum professional innovative HR services firm that has been assisting Public-Sector Org...

Our client is looking for a highly organised and detail-oriented Buying Assistant to support their buying team in the development and management of product ranges. This role is key to ensuring smooth product setup, accurate data management, and effective communication between internal teams and external suppliers.

Responsibilities or duties

Key Responsibilities

• Set up and maintain product information accurately on internal systems
• Support the buying team with product lifecycle administration
• Liaise with internal teams (e.g. design, compliance, marketing) torganise artwork, packaging, and certification requirements
• Coordinate with suppliers and factories trequest, organise, and track product samples
• Maintain accurate records of samples, approvals, and product specifications
• Assist in preparing range plans, product data sheets, and buying reports
• Update and manage product pricing, costings, and margin trackers
• Support supplier communication and ensure all documentation is up tdate
• Assist with admin on the shipping side, as required - contacting factories, forwarders, updating arrival dates on our system and son.
• Provide general administrative support tthe buying team

Qualifications or requirements

Essentials

• Strong proficiency in Microsoft Excel (e.g. data management, basic formulas, spreadsheets)
• Excellent attention tdetail and accuracy
• Strong organisational and time management skills
• Ability tmanage multiple tasks and prioritise effectively
• Good communication skills, both written and verbal
• Comfortable liaising with internal teams and external suppliers
• Proactive and able twork independently as well as part of a team

Desirable

• Previous experience in a buying, merchandising, or administrative role
• Experience working with product management or ERP systems
• Understanding of product development or supply chain processes

Experience needed

Any other provided details

Working Environment & Equipment

Office-based role in Nairobi.

All equipment provided, including:

• Computer and monitors
• Headset and telephony systems
• Secure access trequired systems

Candidates are not required tprovide their own equipment.

Remuneration is aligned with experience and current market standards

• Set up and maintain product information accurately on internal systems
• Support the buying team with product lifecycle administration
• Liaise with internal teams (e.g. design, compliance, marketing) torganise artwork, packaging, and certification requirements
• Coordinate with suppliers and factories trequest, organise, and track product samples
• Maintain accurate records of samples, approvals, and product specifications
• Assist in preparing range plans, product data sheets, and buying reports
• Update and manage product pricing, costings, and margin trackers
• Support supplier communication and ensure all documentation is up tdate
• Assist with admin on the shipping side, as required - contacting factories, forwarders, updating arrival dates on our system and son.
• Provide general administrative support tthe buying team

• Strong proficiency in Microsoft Excel (e.g. data management, basic formulas, spreadsheets)
• Excellent attention tdetail and accuracy
• Strong organisational and time management skills
• Ability tmanage multiple tasks and prioritise effectively
• Good communication skills, both written and verbal
• Comfortable liaising with internal teams and external suppliers
• Proactive and able twork independently as well as part of a team

• BA/BSc/HND
• Previous experience in a buying, merchandising, or administrative role (Desirable)
• Experience working with product management or ERP systems (Desirable)
• Understanding of product development or supply chain processes (Desirable)