Our core business is to provide our corporate clients with human capital solutions that result in measurably improved employee and organizational performance while minimizing employment practice risk. ​

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Chief of Staff

Job Type

Full Time

Qualification

BA/BSc/HND

Experience

8 - 12 years

Location

Nairobi

Job Field

Administration / Secretarial

Salary Range

KSh 100,000 - KSh 150,000/month

Role Overview

We are seeking a highly experienced, discreet, and well-organized Chief of staff to oversee the day-to-day administration and coordination of the Office. The role is primarily responsible for office management, diary and schedule coordination, correspondence, and internal/external liaison, with working exposure to protocol and official etiquette to support formal engagements.

This position is administrative and coordination-focused and works closely with protocol, security, communications, and other support functions.

Key Responsibilities

• Manage complex calendars, appointments, and schedules
• Coordinate meetings, briefings, official travel, and logistical arrangements
• Prepare and manage correspondence, briefing notes, and meeting documentation
• Act as the central coordination point and gatekeeper for the Office
• Maintain confidential files, records, and official documentation
• Ensure the efficient day-to-day running of the Office
• Liaise with internal departments, government agencies, and external stakeholders
• Coordinate information flow between the Dignitaries and relevant offices
• Track action points arising from meetings and ensure timely follow-up
• Support interdepartmental coordination on official engagements and visits
• Support the planning and coordination of official events, visits, and formal engagements
• Ensure schedules, invitations, and seating arrangements align with established protocol guidance
• Liaise with protocol officers or relevant departments for protocol direction
• Assist in preparing official programs, itineraries, and engagement briefs

Qualifications & Experience

• Bachelor’s degree in Business Administration, Public Administration, International Relations, or a related field
• Minimum 8–12 years’ relevant experience in a senior administrative, secretariat, or office management role
• Demonstrated experience supporting senior leadership, public officials, or dignitaries
• Prior exposure to protocol, diplomatic etiquette, or official government procedures is an added advantage
• Strong understanding of confidentiality, discretion, and governance requirements

Key Competencies

• Excellent organizational, planning, and time-management skills
• High level of professional judgment, integrity, and discretion
• Strong written and verbal communication skills
• Ability to work under pressure and manage competing priorities
• Proficiency in Microsoft Office and office management systems
• Professional presence and strong interpersonal skills

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• Manage complex calendars, appointments, and schedules
• Coordinate meetings, briefings, official travel, and logistical arrangements
• Prepare and manage correspondence, briefing notes, and meeting documentation
• Act as the central coordination point and gatekeeper for the Office
• Maintain confidential files, records, and official documentation
• Ensure the efficient day-to-day running of the Office
• Liaise with internal departments, government agencies, and external stakeholders
• Coordinate information flow between the Dignitaries and relevant offices
• Track action points arising from meetings and ensure timely follow-up
• Support interdepartmental coordination on official engagements and visits
• Support the planning and coordination of official events, visits, and formal engagements
• Ensure schedules, invitations, and seating arrangements align with established protocol guidance
• Liaise with protocol officers or relevant departments for protocol direction
• Assist in preparing official programs, itineraries, and engagement briefs

• Excellent organizational, planning, and time-management skills
• High level of professional judgment, integrity, and discretion
• Strong written and verbal communication skills
• Ability to work under pressure and manage competing priorities
• Proficiency in Microsoft Office and office management systems
• Professional presence and strong interpersonal skills

• Bachelor’s degree in Business Administration, Public Administration, International Relations, or a related field
• Minimum 8–12 years’ relevant experience in a senior administrative, secretariat, or office management role
• Demonstrated experience supporting senior leadership, public officials, or dignitaries
• Prior exposure to protocol, diplomatic etiquette, or official government procedures is an added advantage
• Strong understanding of confidentiality, discretion, and governance requirements