Background information about the job or company (e.g., role context, company overview)

At Chemonics, we believe our mission of helping people live healthier, more productive, and more independent lives is driven by our commitment to service-service to our mission, to our beneficiaries, to our clients, and to our staff. From our founding in 1975, we have worked in more than 150 countries to help our clients, partners, and beneficiaries face ...

Responsibilities or duties

The Clearance and Administrative Officer’s responsibilities include, but are not limited to:

• Sort, organize and ensure that all documents relating to Government Supplies Import Permits (GSIP) and Tax exemption applications are submitted by USG and other donor agencies.
• Methodically and systematically, file copies of all Government Supplies Import Permits and Authorization letters.
• Digitally file all documents submitted to aid the application of permits, tax exemptions as well as the permits and authorization letters relating to the specific applications.
• Facilitate customs clearance of USG procured commodities by inputting batch numbers per invoice in the Kentrade system using MOH account as required by the Pharmacy and poisons board.
• Prepare monthly reports on all Government Supplies Import Permits requests, Authorization letters and treasury Tax exemption letters.
• Track all Government Supplies Import Permits requests, authorization letters, endorsed bills of lading and the National Treasury duty free Notification (DFN) for KRA tax waiver processing to ensure that USG procured commodities are cleared in a timely manner.

Qualifications or requirements (e.g., education, skills)

BA/BSc/HND

Experience needed

Not specified

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

Never pay for any notarisation, certificate or assessment as part of any recruitment process. When in doubt, contact us

• Sort, organize and ensure that all documents relating to Government Supplies Import Permits (GSIP) and Tax exemption applications are submitted by USG and other donor agencies.
• Methodically and systematically, file copies of all Government Supplies Import Permits and Authorization letters.
• Digitally file all documents submitted to aid the application of permits, tax exemptions as well as the permits and authorization letters relating to the specific applications.
• Facilitate customs clearance of USG procured commodities by inputting batch numbers per invoice in the Kentrade system using MOH account as required by the Pharmacy and poisons board.
• Prepare monthly reports on all Government Supplies Import Permits requests, Authorization letters and treasury Tax exemption letters.
• Track all Government Supplies Import Permits requests, authorization letters, endorsed bills of lading and the National Treasury duty free Notification (DFN) for KRA tax waiver processing to ensure that USG procured commodities are cleared in a timely manner.