Client Relations Assistant – Order keying in

(Head Office)

Mission for Essential Drugs and Supplies (MEDS) is a faith-based health solutions provider founded by an ecumenical partnership of the Kenya Conference of Catholic Bishops (KCCB) and the Christian Health Association of Kenya (CHAK). The Organization’s core mandate is to provide reliable and affordable Health Products and Technologies, Quality Assurance and Health Systems Strengthening Services. MEDS was established in 1986 and serves clients spread throughout Kenya, other regions in Africa and beyond.

The position will report to the Client Relations Supervisor and will be responsible for handling order keying, addressing client needs and concerns, and ensuring accurate and timely order processing to enhance overall satisfaction and foster client retention

Key responsibilities:

Input booked orders into the Syspro ERP system for accurate packing and processing
Respond to inquiries handle all client communications promptly and professionally to address inquiries, issues, and requests for customer satisfaction
Document and process telephone orders efficiently to support effective order management
Cancel client orders as needed to streamline order processing and enhance efficiency
Separate narcotics orders from regular orders for proper booking and handling
Convert quotations into sales orders upon client confirmation to facilitate order fulfilment
Communicate order progress, stock availability, and alternatives to clients to ensure their satisfaction
Initiate requests for debit and credit notes to correct transactions on sales orders
Release and cancel backorders as applicable to manage order fulfilment and customer expectations
Monitor client satisfaction by continuously collecting and analysing feedback to drive improvements
Receive and direct clients and visitors to appropriate service points to meet their needs
Maintain cleanliness and organization of the front office to uphold a positive corporate image
Job requirements:

Diploma in Pharmacy or Nursing or Clinical Medicine or Medical Laboratory or Public Health, or any health-related field.
At least one year of experience relevant experience
Technical competencies; Proficiency in any ERP system; knowledge of Microsoft packages; knowledge of pharmaceutical and medical supplies; communication, problem solving and analytical skills
Behavioural attributes: high level of integrity, interpersonal relations, self-driven and keen to details
If you fit the profile of this position, please submit your application providing the following MANDATORY requirement:

Detailed CV stating your current position and salary, expected salary, telephone number and email address
Copy of National Identity Card
By: 5th November 2025

• Input booked orders into the Syspro ERP system for accurate packing and processing
• Respond to inquiries handle all client communications promptly and professionally to address inquiries, issues, and requests for customer satisfaction
• Document and process telephone orders efficiently to support effective order management
• Cancel client orders as needed to streamline order processing and enhance efficiency
• Separate narcotics orders from regular orders for proper booking and handling
• Convert quotations into sales orders upon client confirmation to facilitate order fulfilment
• Communicate order progress, stock availability, and alternatives to clients to ensure their satisfaction
• Initiate requests for debit and credit notes to correct transactions on sales orders
• Release and cancel backorders as applicable to manage order fulfilment and customer expectations
• Monitor client satisfaction by continuously collecting and analysing feedback to drive improvements
• Receive and direct clients and visitors to appropriate service points to meet their needs
• Maintain cleanliness and organization of the front office to uphold a positive corporate image

• Diploma in Pharmacy or Nursing or Clinical Medicine or Medical Laboratory or Public Health, or any health-related field
• At least one year of experience relevant experience
• Technical competencies; Proficiency in any ERP system; knowledge of Microsoft packages; knowledge of pharmaceutical and medical supplies; communication, problem solving and analytical skills