About the role

BURN is seeking an experienced, exceptionally organised person to take on the role of a Project Manager. The Employee will play a pivotal role in project management, overseeing various aspects of project planning, execution, and closure, with a specific focus on cross-functional teams and projects across the organization under the newly formed Project Management Office (PMO).

Duties and Responsibilities

Project Planning and Monitoring:

• Develop comprehensive project plans outlining scope, timelines, resources, and milestones. Integrate multiple schedules into a master project schedule, establishing baselines, and performing measurement baselines.
• Create and maintain detailed summary-level schedule reports, including Gantt charts, milestone charts, and other tools for critical path analysis, near-term task work, and priority-based resource locations.
• Plan scope of work and required resources, ensuring alignment with project goals and objectives.

Budget Oversight:

• Develop project budgets and manage them throughout the project lifecycle, ensuring financial goals are met.
• Collaborate with the head of function in getting the budget approvals by the Senior Management Team (SMT).
• Track and monitor the cost resources during project execution to maintain the project budgets.

Communication and Reporting:

• Facilitate effective communication within the project team and with stakeholders across various departments.
• Share monthly project progress reports, conduct weekly status update meetings, and engage in daily catchups and follow-ups with project execution teams.
• Ensure clear and timely communication of project progress, risks, and issues to stakeholders.

Stakeholder Management:

• Identify and engage with key stakeholders, both internal and external.
• Communicate project progress, risks, and issues to stakeholders in a clear and timely manner.
• Follow up on work progress and deliverables development.

Project Coordination:

• Coordinate with other managers to effectively manage project staff and optimize resource allocation.
• Monitor, track, and control project outcomes, resolving issues, conflicts, dependencies, and critical path deliverables.
• Manage project and program issues and risks, mitigating their impact on the baseline.
• Track, record, and act on project issues, organizing logistics, and delegating work to project teams.

Procurement Management:

• Track Purchase Requests (PRFs) related to the projects in collaboration with procurement.
• Initiate various PRFs in collaboration with project execution teams.

Project Management Support:

• Create project plans, schedules, and task workflows on Smartsheet, ensuring effective project management.
• Provide support to other functions in utilizing Smartsheet, including training sessions.
• Offer project portfolio updates to inter-departmental project tracking tools.

Skills and Experience:

• Bachelor’s degree in construction management, project management, Business management, Operations, or a related field.
• Minimum of 5 years of experience in project management support, with a proven track record of successful cross-functional project delivery.
• PMP, CAPM, and PRINCE2 certification is highly desirable, showcasing a commitment to excellence.
• Prior experience with common office and project management tools (MS Project/Smartsheet), highlighting proficiency in industry-standard practices.
• Demonstrated understanding of the project life cycle.
• Detail-oriented with strong problem-solving skills, showcasing an ability to navigate complexities.
• Proactively identifies and addresses risks, displaying a risk-aware mindset.
• Excellent communication skills with the ability to engage stakeholders effectively, building strong professional relationships across functional areas.
• Proficient in Excel and other project management tools, illustrating a high level of technical competence.
• Action-oriented and able to drive results, demonstrating a proactive approach to achieving cross-functional project objectives.
• Demonstrates honesty and integrity in all aspects of work, contributing to a positive and ethical work environment within the newly formed PMO.

• Develop comprehensive project plans outlining scope, timelines, resources, and milestones. Integrate multiple schedules into a master project schedule, establishing baselines, and performing measurement baselines.
• Create and maintain detailed summary-level schedule reports, including Gantt charts, milestone charts, and other tools for critical path analysis, near-term task work, and priority-based resource locations.
• Plan scope of work and required resources, ensuring alignment with project goals and objectives.
• Develop project budgets and manage them throughout the project lifecycle, ensuring financial goals are met.
• Collaborate with the head of function in getting the budget approvals by the Senior Management Team (SMT).
• Track and monitor the cost resources during project execution to maintain the project budgets.
• Facilitate effective communication within the project team and with stakeholders across various departments.
• Share monthly project progress reports, conduct weekly status update meetings, and engage in daily catchups and follow-ups with project execution teams.
• Ensure clear and timely communication of project progress, risks, and issues to stakeholders.
• Identify and engage with key stakeholders, both internal and external.
• Communicate project progress, risks, and issues to stakeholders in a clear and timely manner.
• Follow up on work progress and deliverables development.
• Coordinate with other managers to effectively manage project staff and optimize resource allocation.
• Monitor, track, and control project outcomes, resolving issues, conflicts, dependencies, and critical path deliverables.
• Manage project and program issues and risks, mitigating their impact on the baseline.
• Track, record, and act on project issues, organizing logistics, and delegating work to project teams.
• Track Purchase Requests (PRFs) related to the projects in collaboration with procurement.
• Initiate various PRFs in collaboration with project execution teams.
• Create project plans, schedules, and task workflows on Smartsheet, ensuring effective project management.
• Provide support to other functions in utilizing Smartsheet, including training sessions.
• Offer project portfolio updates to inter-departmental project tracking tools.

• Detail-oriented with strong problem-solving skills
• Proactively identifies and addresses risks
• Excellent communication skills
• Proficient in Excel and other project management tools
• Action-oriented
• Honesty and integrity

• Bachelor’s degree in construction management, project management, Business management, Operations, or a related field.
• PMP, CAPM, and PRINCE2 certification is highly desirable
• Prior experience with common office and project management tools (MS Project/Smartsheet)
• Demonstrated understanding of the project life cycle.