Contract Legal Assistant – HFDI & Affordable Housing
2025-07-18T07:05:04+00:00
HF Group
https://cdn.greatkenyanjobs.com/jsjobsdata/data/employer/comp_8010/logo/hf.png
https://www.hfgroup.co.ke/
FULL_TIME
Nairobi
Nairobi
00100
Kenya
Financial Services
Legal
2025-07-26T17:00:00+00:00
Kenya
8
Principle Accountabilities
LEGAL FUNCTIONS
- Support HFDI in conveyance of the housing units to the vendors of the units
- Providing legal opinions to the Subsidiaries Heads, Management & the Branch Network and diverse business needs
- Coordinating and convening board and shareholder meetings of the various joint venture companies
- Regulatory compliance by compiling and filing the relevant statutory documentation with the Registrars, which include Annual returns, change of directors and share increment for the SPV and joint venture companies
- Vetting & approving lease documents for lease premises owned by the Company and those rented by the Company from third parties
- Drafting, perusing & approving service & other contracts entered into with the Company by external service providers and drafting other legal documents as may be required by the Company from time to time
- Constant evaluation & monitoring of the agreements that the Bank is party to mitigate legal risk of non-compliance with continuing obligations
- Periodically assess the advocate’s performance against the SLA signed between the Bank and the Advocates.
- Trainings and capacity building fora for HF staff members, and managing legal opinions and FAQs to staff
ADMINISTRATIVE RESPONSIBILITIES
- Handling & exchanging daily correspondence with Subsidiaries, Branches & other Departments of the Company
- Maintaining & constantly updating a record of the Company’s contracts, leases, trademarks, professional indemnities and status thereof
CUSTOMER CARE
- Listen to problems and offer timely and workable solutions.
- Treating external staff and internal staff courteously and making every effort to be of assistance.
- Counseling staff on legal matters.
TRAINING
- Training staff on new regulatory developments and other matters of a legal nature in liaison or collaboration with external counsel.
- Follow up on performance of the trained Staff at the respective work stations
- On Site Training.
OTHER DUTIES
- Represent the department in certain meetings when called upon and as delegated from time to time.
- Represent the Company whenever called upon to do so.
- Any other duties as assigned from time to time.
- Conducting workshops for specific needs of business units
- Representing the department in Company projects that require legal input
- Sitting in & actively participating in nominated committee & task forces
Key Competencies and Skills
Personal Attributes
- Integrity
- Attention to detail
- Good Judgment
- Commitment
- Dedication
- Honesty
Skills required to undertake the role
- Analytical Skills
- Communication Skills- Oral and Written
- Conceptual Skills
- Decision Making Skills
- Leadership Skills
- Excellent Interpersonal Skills
- Influencing and Negotiation Skills
- Computer Literacy Skills
Minimum Qualifications, Knowledge and Experience
Education:
- Bachelor’s degree in Law from a recognized institution; and
- Diploma of Law from the Kenya School of Law.
- Advocate of the High Court of Kenya.
Experience:
- An Advocate of 2 years’ experience, practicing in a busy commercial law firm specializing in conveyancing and deals structuring
- Working knowledge of the legal environment for Affordable Housing, Joint Ventures, Land Administration, Land Registration, Banking and general business/commerce in Kenya
- Working knowledge of the lending practice for financial institutions, particularly lending to the different market segments – corporate, SMEs and retail banking
- Working knowledge of business management and banking acquired through practical experience in a work environment, seminars and courses on business and banking related subjects
- Participant in Continuous Education programs under both the Law Society of Kenya and ICPSK;
LEGAL FUNCTIONS Support HFDI in conveyance of the housing units to the vendors of the units Providing legal opinions to the Subsidiaries Heads, Management & the Branch Network and diverse business needs Coordinating and convening board and shareholder meetings of the various joint venture companies Regulatory compliance by compiling and filing the relevant statutory documentation with the Registrars, which include Annual returns, change of directors and share increment for the SPV and joint venture companies Vetting & approving lease documents for lease premises owned by the Company and those rented by the Company from third parties Drafting, perusing & approving service & other contracts entered into with the Company by external service providers and drafting other legal documents as may be required by the Company from time to time Constant evaluation & monitoring of the agreements that the Bank is party to mitigate legal risk of non-compliance with continuing obligations Periodically assess the advocate’s performance against the SLA signed between the Bank and the Advocates. Trainings and capacity building fora for HF staff members, and managing legal opinions and FAQs to staff ADMINISTRATIVE RESPONSIBILITIES Handling & exchanging daily correspondence with Subsidiaries, Branches & other Departments of the Company Maintaining & constantly updating a record of the Company’s contracts, leases, trademarks, professional indemnities and status thereof CUSTOMER CARE Listen to problems and offer timely and workable solutions. Treating external staff and internal staff courteously and making every effort to be of assistance. Counseling staff on legal matters. TRAINING Training staff on new regulatory developments and other matters of a legal nature in liaison or collaboration with external counsel. Follow up on performance of the trained Staff at the respective work stations On Site Training. OTHER DUTIES Represent the department in certain meetings when called upon and as delegated from time to time. Represent the Company whenever called upon to do so. Any other duties as assigned from time to time. Conducting workshops for specific needs of business units Representing the department in Company projects that require legal input Sitting in & actively participating in nominated committee & task forces
Analytical Skills Communication Skills- Oral and Written Conceptual Skills Decision Making Skills Leadership Skills Excellent Interpersonal Skills Influencing and Negotiation Skills Computer Literacy Skills
Bachelor’s degree in Law from a recognized institution; and Diploma of Law from the Kenya School of Law. Advocate of the High Court of Kenya. Experience: An Advocate of 2 years’ experience, practising in a busy commercial law firm specialising in conveyancing and deals structuring Working knowledge of the legal environment for Affordable Housing, Joint Ventures, Land Administration, Land Registration, Banking and general business/commerce in Kenya Working knowledge of the lending practice for financial institutions, particularly lending to the different market segments – corporate, SMEs and retail banking Working knowledge of business management and banking acquired through practical experience in a work environment, seminars and courses on business and banking related subjects Participant in Continuous Education programs under both the Law Society of Kenya and ICPSK;
JOB-6879f220da24b
Vacancy title:
Contract Legal Assistant – HFDI & Affordable Housing
[Type: FULL_TIME, Industry: Financial Services, Category: Legal]
Jobs at:
HF Group
Deadline of this Job:
Saturday, July 26 2025
Duty Station:
Nairobi | Nairobi | Kenya
Summary
Date Posted: Friday, July 18 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Principle Accountabilities
LEGAL FUNCTIONS
- Support HFDI in conveyance of the housing units to the vendors of the units
- Providing legal opinions to the Subsidiaries Heads, Management & the Branch Network and diverse business needs
- Coordinating and convening board and shareholder meetings of the various joint venture companies
- Regulatory compliance by compiling and filing the relevant statutory documentation with the Registrars, which include Annual returns, change of directors and share increment for the SPV and joint venture companies
- Vetting & approving lease documents for lease premises owned by the Company and those rented by the Company from third parties
- Drafting, perusing & approving service & other contracts entered into with the Company by external service providers and drafting other legal documents as may be required by the Company from time to time
- Constant evaluation & monitoring of the agreements that the Bank is party to mitigate legal risk of non-compliance with continuing obligations
- Periodically assess the advocate’s performance against the SLA signed between the Bank and the Advocates.
- Trainings and capacity building fora for HF staff members, and managing legal opinions and FAQs to staff
ADMINISTRATIVE RESPONSIBILITIES
- Handling & exchanging daily correspondence with Subsidiaries, Branches & other Departments of the Company
- Maintaining & constantly updating a record of the Company’s contracts, leases, trademarks, professional indemnities and status thereof
CUSTOMER CARE
- Listen to problems and offer timely and workable solutions.
- Treating external staff and internal staff courteously and making every effort to be of assistance.
- Counseling staff on legal matters.
TRAINING
- Training staff on new regulatory developments and other matters of a legal nature in liaison or collaboration with external counsel.
- Follow up on performance of the trained Staff at the respective work stations
- On Site Training.
OTHER DUTIES
- Represent the department in certain meetings when called upon and as delegated from time to time.
- Represent the Company whenever called upon to do so.
- Any other duties as assigned from time to time.
- Conducting workshops for specific needs of business units
- Representing the department in Company projects that require legal input
- Sitting in & actively participating in nominated committee & task forces
Key Competencies and Skills
Personal Attributes
- Integrity
- Attention to detail
- Good Judgment
- Commitment
- Dedication
- Honesty
Skills required to undertake the role
- Analytical Skills
- Communication Skills- Oral and Written
- Conceptual Skills
- Decision Making Skills
- Leadership Skills
- Excellent Interpersonal Skills
- Influencing and Negotiation Skills
- Computer Literacy Skills
Minimum Qualifications, Knowledge and Experience
Education:
- Bachelor’s degree in Law from a recognized institution; and
- Diploma of Law from the Kenya School of Law.
- Advocate of the High Court of Kenya.
Experience:
- An Advocate of 2 years’ experience, practicing in a busy commercial law firm specializing in conveyancing and deals structuring
- Working knowledge of the legal environment for Affordable Housing, Joint Ventures, Land Administration, Land Registration, Banking and general business/commerce in Kenya
- Working knowledge of the lending practice for financial institutions, particularly lending to the different market segments – corporate, SMEs and retail banking
- Working knowledge of business management and banking acquired through practical experience in a work environment, seminars and courses on business and banking related subjects
- Participant in Continuous Education programs under both the Law Society of Kenya and ICPSK;
Work Hours: 8
Experience in Months: 24
Level of Education: bachelor degree
Job application procedure
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