About Inchcape

Inchcape is a leading independent global automotive distributor, acting as brand custodian for major automotive OEMs in 31 countries. Inchcape handles product planning, brand positioning, logistics, marketing, network management, sales and aftersales for 30 OEMs including Toyota, BMW, JLR and Subaru. Inchcape is a market leader: the OEM distribution partner of choice in small to medium-sized markets. The Group is pursuing a strategy of growth, both organically and by acquiring distribution businesses globally.

Depot Operations Coordinator

The Depot Operations Coordinator will oversee day-to-day operations at the container depot, ensuring safe, efficient, and compliant handling, storage, movement, and documentation of containers while optimising yard utilisation and supervising depot staff.

Contract: Permanent

Location: Mombasa, Kenya (On-Site)

Key Responsibilities:

Operational Oversight

• Supervise daily depot activities including container receipt, stacking, storage, shifting, and release.
• Ensure accurate container inventory control and real-time yard status updates.
• Coordinate container movements with equipment operators (reach stackers, forklifts, RTGs).
• Monitor turnaround times (TAT) and ensure operational KPIs are met.

Safety & Compliance

• Enforce safety procedures and ensure compliance with OSHA/DOSH and company safety standards.
• Conduct daily toolbox talks and safety inspections.
• Ensure proper handling of damaged, hazardous, or special containers.
• Investigate incidents, near-misses, and implement corrective actions.

Staff Supervision

• Allocate duties and supervise yard clerks, equipment operators, security, and casual labor.
• Monitor attendance, discipline, and performance of depot staff.
• Coach, train, and mentor staff on SOPs and safe work practices.
• Participate in staff performance reviews and shift planning.

Documentation & Systems

• Ensure accurate documentation of container movements (EIRs, gate passes, damage reports).
• Update depot management systems and ensure data accuracy.
• Prepare daily, weekly, and monthly operational reports.
• Coordinate with customs, shipping lines, transporters, and clearing agents.

Asset & Equipment Management

• Ensure proper yard layout, stacking plans, and space optimization.
• Assist in planning preventive maintenance schedules for handling equipment.

Customer & Stakeholder Coordination

• Liaise with shipping lines, transporters, and clients on container availability and issues.
• Handle operational queries, delays, and escalations professionally.
• Support audits, inspections, and client visits.

Candidate Requirements:

• Knowledge and understanding of the shipping industry.
• 4+ years working experience in a similar position.
• Bachelors/Diploma in a business related field.
• Competent user of the Microsoft Office suite including Outlook, Excel and Word.
• Fluent in English with excellent communications skills, both oral and written.
• Strong time management skills and ability to multi-task in a fast-paced environment.

• Supervise daily depot activities including container receipt, stacking, storage, shifting, and release.
• Ensure accurate container inventory control and real-time yard status updates.
• Coordinate container movements with equipment operators (reach stackers, forklifts, RTGs).
• Monitor turnaround times (TAT) and ensure operational KPIs are met.
• Enforce safety procedures and ensure compliance with OSHA/DOSH and company safety standards.
• Conduct daily toolbox talks and safety inspections.
• Ensure proper handling of damaged, hazardous, or special containers.
• Investigate incidents, near-misses, and implement corrective actions.
• Allocate duties and supervise yard clerks, equipment operators, security, and casual labor.
• Monitor attendance, discipline, and performance of depot staff.
• Coach, train, and mentor staff on SOPs and safe work practices.
• Participate in staff performance reviews and shift planning.
• Ensure accurate documentation of container movements (EIRs, gate passes, damage reports).
• Update depot management systems and ensure data accuracy.
• Prepare daily, weekly, and monthly operational reports.
• Coordinate with customs, shipping lines, transporters, and clearing agents.
• Ensure proper yard layout, stacking plans, and space optimization.
• Assist in planning preventive maintenance schedules for handling equipment.
• Liaise with shipping lines, transporters, and clients on container availability and issues.
• Handle operational queries, delays, and escalations professionally.
• Support audits, inspections, and client visits.

• Knowledge and understanding of the shipping industry.
• Competent user of the Microsoft Office suite including Outlook, Excel and Word.
• Fluent in English with excellent communications skills, both oral and written.
• Strong time management skills and ability to multi-task in a fast-paced environment.

• Bachelors/Diploma in a business related field.