Kenyatta University Teaching, Referral & Research Hospital (KUTRRH) is a leading National Referral Hospital with a 650 bed capacity and equipped with state-of-art medical amenities. The hospital is well equiped to offer Oncology, Trauma & Orthopedics, Renal among other services. The Hospital is located along Northern Bypass Rd. near Kahawa West, Nairobi

Job Purpose

Reporting to the Director, Human Resource and Administration, the Deputy Director Administration will provide strategic oversight and direction for administrative and logistical support services, ensuring a secure, efficient, and well-maintained Hospital environment that promotes operational excellence.

Duties and responsibilities

The position holder will be responsible for the following:

• Directing the effective and efficient delivery of all Hospital administrative support services, ensuring a clean, safe, and functional environment.
• Developing and implementing policies, procedures, and standards related to Administration to optimize service delivery and resource utilization.
• Overseeing administrative support services, including Security, Engineering, Transport and Fleet Management, Estate Management, Chaplaincy, Catering, Housekeeping and Laundry.
• Managing the effective utilization, maintenance, and safeguarding of the Hospital's physical assets and infrastructure.
• Coordinating the planning, allocation, and optimal management of the Hospital's office space and facilities.
• Providing oversight over general office support services, including maintenance, utilities, cleaning, and grounds management.
• Supervising the efficient management of the Hospital's central registry and corporate records systems.
• Ensuring the implementation of effective security and risk management protocols for staff, patients, and visitors.
• Managing the Hospital's fleet, transport logistics, and mechanical services to ensure operational readiness.
• Overseeing the execution and monitoring of development projects within the administration portfolio.
• Advising the Director on all complex matters relating to facility management, general administration, and logistics.
• Coordinating the development of the annual work plan and budget for the Administration division.
• Liaising with external stakeholders and regulators on matters related to security, public works, and general administration.
• Promoting adherence to safety, health, and environmental standards across all Hospital premises.
• Overseeing the efficient and equitable administration of staff housing and related allocation policies.
• Supervising the planning, budgeting, and prudent management of resources allocated to the administration function.
• Providing leadership in performance and productivity management, staff development, and culture change initiatives within the Administration division.
• Promoting National Values and Principles of Governance as outlined in Article 10 and 232 of the Constitution of Kenya.
• Any other duty as may be assigned.

Key Qualifications and Experience Requirements

Candidates must demonstrate the following minimum academic, professional and experiential qualifications to be considered for appointment:

• Bachelor’s degree in Public Administration, Business Administration, Political Science/Government, Anthropology, Social Sciences or any other relevant field from a recognized Institution.
• Master’s degree in Public Administration, Business Administration, Political Science/Government, Anthropology, Social Sciences or any other relevant field from a recognized Institution.
• At least fifteen (15) years relevant work experience, three (3) of which must have been in a management position.
• Leadership course lasting not less than four (4) weeks from a recognized institution.
• Proficiency in computer applications.
• Compliance with Chapter Six of the Constitution of Kenya.

Core Competencies

Applicants should possess the following core competencies to successfully deliver on the responsibilities of the role:

• Strong leadership and team-building capabilities.
• Expertise in estate management, logistics, and asset stewardship.
• Prudence in resource and budget management.
• Results-oriented with strong analytical and decision-making skills.
• Strong project management and implementation capability.
• Effective communication and stakeholder engagement.
• High ethical standards and professional integrity.

Terms of Service

The successful candidate will be appointed on Permanent and Pensionable Terms of Service.

• Directing the effective and efficient delivery of all Hospital administrative support services, ensuring a clean, safe, and functional environment.
• Developing and implementing policies, procedures, and standards related to Administration to optimize service delivery and resource utilization.
• Overseeing administrative support services, including Security, Engineering, Transport and Fleet Management, Estate Management, Chaplaincy, Catering, Housekeeping and Laundry.
• Managing the effective utilization, maintenance, and safeguarding of the Hospital's physical assets and infrastructure.
• Coordinating the planning, allocation, and optimal management of the Hospital's office space and facilities.
• Providing oversight over general office support services, including maintenance, utilities, cleaning, and grounds management.
• Supervising the efficient management of the Hospital's central registry and corporate records systems.
• Ensuring the implementation of effective security and risk management protocols for staff, patients, and visitors.
• Managing the Hospital's fleet, transport logistics, and mechanical services to ensure operational readiness.
• Overseeing the execution and monitoring of development projects within the administration portfolio.
• Advising the Director on all complex matters relating to facility management, general administration, and logistics.
• Coordinating the development of the annual work plan and budget for the Administration division.
• Liaising with external stakeholders and regulators on matters related to security, public works, and general administration.
• Promoting adherence to safety, health, and environmental standards across all Hospital premises.
• Overseeing the efficient and equitable administration of staff housing and related allocation policies.
• Supervising the planning, budgeting, and prudent management of resources allocated to the administration function.
• Providing leadership in performance and productivity management, staff development, and culture change initiatives within the Administration division.
• Promoting National Values and Principles of Governance as outlined in Article 10 and 232 of the Constitution of Kenya.
• Any other duty as may be assigned.

• Strong leadership and team-building capabilities.
• Expertise in estate management, logistics, and asset stewardship.
• Prudence in resource and budget management.
• Results-oriented with strong analytical and decision-making skills.
• Strong project management and implementation capability.
• Effective communication and stakeholder engagement.
• High ethical standards and professional integrity.
• Proficiency in computer applications.

• Bachelor’s degree in Public Administration, Business Administration, Political Science/Government, Anthropology, Social Sciences or any other relevant field from a recognized Institution.
• Master’s degree in Public Administration, Business Administration, Political Science/Government, Anthropology, Social Sciences or any other relevant field from a recognized Institution.
• At least fifteen (15) years relevant work experience, three (3) of which must have been in a management position.
• Leadership course lasting not less than four (4) weeks from a recognized institution.
• Compliance with Chapter Six of the Constitution of Kenya.