Background information about the job or company (e.g., role context, company overview)

This role is for a Driver, G3, at UN Women in Nairobi, Kenya. The position is within the ESARO (Eastern and Southern Africa Regional Office) and involves providing reliable and secure driving services, ensuring proper use and maintenance of vehicles, and offering general administrative and logistic support.

Responsibilities or duties

Key Functions and Accountabilities include:

• Provide reliable and secure driving services for UN Women Regional Director, high-ranking officials, visitors, and programme/operations personnel, facilitating VIP missions.
• Deliver and collect mail, documents, and other items to Government Offices/Embassies/Commercial Establishments/UN Offices.
• Meet official personnel and visitors at the airport, including arranging visa and customs formalities when required.
• Ensure passengers always wear seatbelts and that immediate actions required by rules and regulations are taken in case of accidents.
• Adhere to UN Women's job-specific guidelines and policies, including the vehicle management policy.
• Verify that all vehicles comply with Security and Safety standards established at the duty station.
• Ensure proper use of vehicles by accurately recording odometer readings, fuel purchases, and submitting completed logs and receipts.
• Report any discrepancies in records to the supervisor immediately.
• Maintain vehicle maintenance records and obtain supervisor approval for non-emergency repairs.
• Submit monthly vehicle utilization reports.
• Ensure cost-saving by driving responsibly and minimizing fuel consumption.
• Oversee compliance by other drivers with vehicle use and record-keeping requirements.
• Ensure day-to-day maintenance of the assigned vehicle through routine checks and cleaning.
• Arrange for minor and major repairs through the appropriate approval process.
• Conduct pre-trip and post-trip vehicle inspections and report defects.
• Ensure all official vehicles are regularly cleaned to maintain a presentable standard.
• Maintain and ensure availability of required documents/supplies in the vehicle (insurance, logs, directory, first aid kit, spare parts).
• Ensure vehicle certificates are current and flag upcoming renewals to the supervisor.
• Provide general administrative and logistic support as needed, including protocol-related arrangements, logistical coordination for official visits, and assisting with routine correspondence.
• Support in the creation of procurement e-requisitions.
• Manage the external storage facility, ensuring accurate record-keeping and access control.
• Support submission and collection of documents related to visas, identity cards, driving licenses, vehicle registration, etc.
• Perform other duties within their functional profile as deemed necessary.

Qualifications or requirements

Competencies include Core Values (Integrity, Professionalism, Respect for Diversity) and Core Competencies (Awareness and Sensitivity Regarding Gender Issues, Accountability, Creative Problem Solving, Effective Communication, Inclusive Collaboration, Stakeholder Engagement, Leading by Example). Functional Competencies include excellent driving skills, strong knowledge of driving rules and regulations, chauffeur protocol, local roads, defensive driving skills, minor vehicle repair skills, sound record-keeping and documentation skills, ability to be on time, and basic computer literacy (MS Word, Excel, email).

Experience needed

At least 3 years of relevant experience as a driver in an international organization, embassy, or UN system with a safe driving record. Experience in administrative support services is desirable. Demonstrated experience in maintaining accurate vehicle and fuel logs, including record-keeping practices that support audit and accountability requirements, is required. Experience working with Government partners is desirable. Experience in the usage of computers and office software packages (MS Word, Excel, etc.) is required.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

Education and Certification: Completion of secondary education is required. A valid driver’s license is required. Defensive driving certification is an asset. Languages: Fluency in/working knowledge of English is required. Fluency in Swahili is required. Knowledge of another official UN language is desirable.

• Provide reliable and secure driving services for UN Women Regional Director, high-ranking officials, visitors, and programme/operations personnel, facilitating VIP missions.
• Deliver and collect mail, documents, and other items to Government Offices/Embassies/Commercial Establishments/UN Offices.
• Meet official personnel and visitors at the airport, including arranging visa and customs formalities when required.
• Ensure passengers always wear seatbelts and that immediate actions required by rules and regulations are taken in case of accidents.
• Adhere to UN Women's job-specific guidelines and policies, including the vehicle management policy.
• Verify that all vehicles comply with Security and Safety standards established at the duty station.
• Ensure proper use of vehicles by accurately recording odometer readings, fuel purchases, and submitting completed logs and receipts.
• Report any discrepancies in records to the supervisor immediately.
• Maintain vehicle maintenance records and obtain supervisor approval for non-emergency repairs.
• Submit monthly vehicle utilization reports.
• Ensure cost-saving by driving responsibly and minimizing fuel consumption.
• Oversee compliance by other drivers with vehicle use and record-keeping requirements.
• Ensure day-to-day maintenance of the assigned vehicle through routine checks and cleaning.
• Arrange for minor and major repairs through the appropriate approval process.
• Conduct pre-trip and post-trip vehicle inspections and report defects.
• Ensure all official vehicles are regularly cleaned to maintain a presentable standard.
• Maintain and ensure availability of required documents/supplies in the vehicle (insurance, logs, directory, first aid kit, spare parts).
• Ensure vehicle certificates are current and flag upcoming renewals to the supervisor.
• Provide general administrative and logistic support as needed, including protocol-related arrangements, logistical coordination for official visits, and assisting with routine correspondence.
• Support in the creation of procurement e-requisitions.
• Manage the external storage facility, ensuring accurate record-keeping and access control.
• Support submission and collection of documents related to visas, identity cards, driving licenses, vehicle registration, etc.
• Perform other duties within their functional profile as deemed necessary.

• Excellent driving skills
• Strong knowledge of driving rules and regulations, chauffeur protocol and courtesies and local roads and conditions
• Strong defensive driving skills
• Skills in minor vehicle repairs
• Sound record-keeping and documentation skills, including accurate maintenance of vehicle and fuel logs
• Ability to be on time
• Basic computer literacy, including use of MS Word, Excel, and email applications

• Completion of secondary education is required
• Valid driver’s license is required
• Defensive driving certification is an asset