InformAction is a unique new human rights organization that uses film and community discussions to get ordinary people to speak out and take action.

Position Summary

InformAction is inviting applications for the position of Driver & Logistics Support Officer. The successful candidate will be responsible for providing safe and reliable transportation while also supporting the organisation with basic logistics, field activities, workshops and other operational requirements. Please provide accurate information in all sections of this form. Only shortlisted candidates will be contacted for the next stage of the recruitment process.

Key Responsibilities

Driving and Transportation

• Provide safe, reliable and timely transportation for InformAction staff, consultants, partners and other authorized passengers.
• Drive staff to and from official meetings, field activities, workshops, trainings and other assignments as authorized.
• Undertake local and out-of-town travel, including travel to rural and difficult-to-access locations when required.
• Plan routes in advance and consider traffic, road conditions, weather, security and expected travel times.
• Ensure that passengers are transported safely and professionally at all times.
• Maintain punctuality and communicate promptly where delays or changes to travel arrangements arise.
• Comply with all applicable traffic laws and organizational requirements relating to official travel.
• Maintain appropriate confidentiality and discretion regarding information obtained while transporting staff and other passengers.

Vehicle Management and Maintenance

• Conduct routine checks of the assigned vehicle before and after journeys.
• Check essential items including tires, oil, coolant, fuel, lights, brakes and other basic vehicle requirements.
• Report mechanical faults, damage or other concerns immediately to the supervisor.
• Ensure that vehicle servicing and repairs are undertaken as scheduled and properly documented.
• Keep the assigned vehicle clean and in good working condition.
• Maintain required vehicle documents and ensure that they are available and valid.
• Ensure that the vehicle has the necessary emergency equipment, tools, and spare tire.
• Maintain accurate vehicle log sheets, fuel records, mileage records, and other required documentation.
• Report accidents, incidents, traffic violations or vehicle damage promptly and in accordance with organizational procedures.

Logistics and Field Activity Support

• Provide basic logistical support during workshops, trainings, meetings, field visits, and other organizational activities.
• Assist with the collection, transportation, loading, unloading and arrangement of equipment and materials required for activities.
• Support venue preparation, including arranging materials and basic equipment before activities begin.
• Assist with transportation and coordination of participants where required and authorized.
• Collect and deliver documents, supplies, equipment and other materials as assigned.
• Support staff in ensuring that logistical requirements are confirmed before field activities commence.
• Assist with purchasing or collecting approved supplies and ensure that relevant receipts and supporting documentation are submitted.
• Support the movement and safe handling of organizational assets and equipment.
• Provide practical support to program and administrative teams during field activities as required.

Planning and Coordination

• Confirm transport and logistical requirements with the relevant staff member before an assignment.
• Plan journeys and logistical activities to ensure that tasks are completed within the required timelines.
• Communicate effectively with staff, participants, suppliers, venues and other relevant persons when carrying out assigned duties.
• Inform the supervisor of any logistical challenges that may affect an activity and propose practical solutions where possible.
• Prioritize tasks appropriately when handling multiple assignments.
• Maintain flexibility when program activities or travel arrangements change.

Safety and Security

• Prioritize the safety of passengers, staff, equipment and other organizational assets at all times.
• Follow InformAction’s security and safety procedures during travel and field assignments.
• Exercise appropriate judgment when driving in unfamiliar, remote or challenging locations.
• Report security concerns, road incidents, and other risks to the relevant supervisor.
• Avoid driving when conditions or the vehicle present an unreasonable safety risk and immediately report such concerns to the supervisor.
• Support staff in following applicable security and safety procedures during field activities.

Accountability and Compliance

• Maintain accurate records relating to vehicle use, fuel, mileage, servicing and other assigned logistical activities.
• Account for any funds provided for authorized purchases or logistical activities and submit the required receipts and balances.
• Ensure that organizational vehicles, equipment, and other resources are used only for authorized purposes
• Comply with InformAction’s policies and procedures, including those relating to safeguarding, PSEAH, fraud prevention, whistleblowing, data protection, security and occupational health and safety.
• Maintain professional conduct when representing InformAction during official travel and field activities.
• Report any suspected misuse, loss, damage or unauthorized use of organizational resources through the appropriate channels.

General Support

• Provide reasonable administrative and operational support to the organization when required and where such duties are consistent with the position.
• Work collaboratively with programme, finance, administration and other teams to support smooth implementation of organizational activities.
• Perform any other duties assigned by the supervisor that are consistent with the objectives of the position.

Qualifications

• A valid Kenyan driving license appropriate for the vehicles assigned to the position.
• A diploma in social sciences or related fields. A degree would be an added advantage.
• A minimum of three years’ professional driving experience, preferably within an NGO, development organization, private sector company or other institution.
• Demonstrated experience driving, including rural and difficult road conditions, preferably a resident in one of the focus counties with extensive knowledge of the road network.
• Basic knowledge of vehicle maintenance and troubleshooting.
• Basic computer literacy.
• Basic understanding of logistics and administrative support.
• Experience supporting workshops, trainings, meetings, field activities or similar events is an added advantage.
• A valid Certificate of Good Conduct may be required at the appropriate stage of the recruitment process.
• Knowledge of Kenya’s road network
• Basic knowledge of occupational health, safety and security practices relevant to driving and field travel.

• Provide safe, reliable and timely transportation for InformAction staff, consultants, partners and other authorized passengers.
• Drive staff to and from official meetings, field activities, workshops, trainings and other assignments as authorized.
• Undertake local and out-of-town travel, including travel to rural and difficult-to-access locations when required.
• Plan routes in advance and consider traffic, road conditions, weather, security and expected travel times.
• Ensure that passengers are transported safely and professionally at all times.
• Maintain punctuality and communicate promptly where delays or changes to travel arrangements arise.
• Comply with all applicable traffic laws and organizational requirements relating to official travel.
• Maintain appropriate confidentiality and discretion regarding information obtained while transporting staff and other passengers.
• Conduct routine checks of the assigned vehicle before and after journeys.
• Check essential items including tires, oil, coolant, fuel, lights, brakes and other basic vehicle requirements.
• Report mechanical faults, damage or other concerns immediately to the supervisor.
• Ensure that vehicle servicing and repairs are undertaken as scheduled and properly documented.
• Keep the assigned vehicle clean and in good working condition.
• Maintain required vehicle documents and ensure that they are available and valid.
• Ensure that the vehicle has the necessary emergency equipment, tools, and spare tire.
• Maintain accurate vehicle log sheets, fuel records, mileage records, and other required documentation.
• Report accidents, incidents, traffic violations or vehicle damage promptly and in accordance with organizational procedures.
• Provide basic logistical support during workshops, trainings, meetings, field visits, and other organizational activities.
• Assist with the collection, transportation, loading, unloading and arrangement of equipment and materials required for activities.
• Support venue preparation, including arranging materials and basic equipment before activities begin.
• Assist with transportation and coordination of participants where required and authorized.
• Collect and deliver documents, supplies, equipment and other materials as assigned.
• Support staff in ensuring that logistical requirements are confirmed before field activities commence.
• Assist with purchasing or collecting approved supplies and ensure that relevant receipts and supporting documentation are submitted.
• Support the movement and safe handling of organizational assets and equipment.
• Provide practical support to program and administrative teams during field activities as required.
• Confirm transport and logistical requirements with the relevant staff member before an assignment.
• Plan journeys and logistical activities to ensure that tasks are completed within the required timelines.
• Communicate effectively with staff, participants, suppliers, venues and other relevant persons when carrying out assigned duties.
• Inform the supervisor of any logistical challenges that may affect an activity and propose practical solutions where possible.
• Prioritize tasks appropriately when handling multiple assignments.
• Maintain flexibility when program activities or travel arrangements change.
• Prioritize the safety of passengers, staff, equipment and other organizational assets at all times.
• Follow InformAction’s security and safety procedures during travel and field assignments.
• Exercise appropriate judgment when driving in unfamiliar, remote or challenging locations.
• Report security concerns, road incidents, and other risks to the relevant supervisor.
• Avoid driving when conditions or the vehicle present an unreasonable safety risk and immediately report such concerns to the supervisor.
• Support staff in following applicable security and safety procedures during field activities.
• Maintain accurate records relating to vehicle use, fuel, mileage, servicing and other assigned logistical activities.
• Account for any funds provided for authorized purchases or logistical activities and submit the required receipts and balances.
• Ensure that organizational vehicles, equipment, and other resources are used only for authorized purposes
• Comply with InformAction’s policies and procedures, including those relating to safeguarding, PSEAH, fraud prevention, whistleblowing, data protection, security and occupational health and safety.
• Maintain professional conduct when representing InformAction during official travel and field activities.
• Report any suspected misuse, loss, damage or unauthorized use of organizational resources through the appropriate channels.
• Provide reasonable administrative and operational support to the organization when required and where such duties are consistent with the position.
• Work collaboratively with programme, finance, administration and other teams to support smooth implementation of organizational activities.
• Perform any other duties assigned by the supervisor that are consistent with the objectives of the position.

• Basic knowledge of vehicle maintenance and troubleshooting.
• Basic computer literacy.
• Basic understanding of logistics and administrative support.
• Knowledge of Kenya’s road network
• Basic knowledge of occupational health, safety and security practices relevant to driving and field travel.

• A valid Kenyan driving license appropriate for the vehicles assigned to the position.
• A diploma in social sciences or related fields. A degree would be an added advantage.
• A minimum of three years’ professional driving experience, preferably within an NGO, development organization, private sector company or other institution.
• Demonstrated experience driving, including rural and difficult road conditions, preferably a resident in one of the focus counties with extensive knowledge of the road network.
• Experience supporting workshops, trainings, meetings, field activities or similar events is an added advantage.
• A valid Certificate of Good Conduct may be required at the appropriate stage of the recruitment process.