Vacancy title:
Executive Assistant & HR Officer

[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Admin & Office, Human Resources, Business Operations, Social Services & Nonprofit]

Jobs at:
Partnership for African Social & Governance Research (PASGR)

Deadline of this Job:
Wednesday, August 5 2026

Duty Station:
Nairobi | Nairobi

Summary
Date Posted: Monday, July 27 2026, Base Salary: Not Disclosed

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JOB DETAILS:

Role Overview & Scope

The Executive Assistant & HR Officer serves a dual-impact function, delivering high-level administrative support to executive leadership while coordinating core Human Resource operations across the organization. This position requires high confidentiality, exceptional organization, proactive communication, and a strong balance of executive administrative skills and HR operational expertise.

Key Responsibilities

1. Executive Support & Administrative Management

• Calendar & Schedule Management: Proactively manage complex calendars, coordinate executive appointments, and schedule high-level internal and external meetings.
• Travel & Travel Logistics: Arrange seamless international and domestic travel itineraries, accommodations, transfers, and meeting schedules.
• Communication & Liaison: Serve as a primary point of contact between executive leadership, board members, clients, and internal department leads.
• Documentation & Reporting: Prepare high-quality briefs, board decks, presentations, meeting minutes, and official correspondence.

2. Human Resources Operations

• Recruitment & Onboarding: Draft job descriptions, coordinate job postings, screen applicant CVs, schedule interviews, and facilitate seamless employee onboarding.
• Personnel Records & Compliance: Maintain accurate, confidential employee files and ensure organizational compliance with local labor laws and internal policies.
• Employee Relations & Culture: Act as an accessible point of contact for employee inquiries, assist in resolving workplace issues, and foster a healthy work environment.
• Performance & Leave Management: Track leave balances, coordinate periodic performance appraisal cycles, and support staff learning and development initiatives.
• Payroll & Benefits Coordination: Collaborate with the finance team to process monthly payroll variables, manage employee benefits programs, and update staff records.

Minimum Requirements & Qualifications

• Education: Bachelor’s Degree in Human Resource Management, Business Administration, Public Administration, or a related field.
• Experience: 3–5 years of progressive experience in executive administration, office management, and core HR functions.
• Professional Certifications: HR certification (e.g., CHRP, SHRM, CIPD) is an added advantage.

Key Skills & Competencies

• Confidentiality: Absolute discretion when handling sensitive organizational data and personal employee information.
• Communication Skills: Excellent written and oral communication skills for executive-level reporting and interpersonal engagement.
• Organization & Multitasking: Ability to prioritize conflicting demands, manage tight deadlines, and work independently.
• Technical Proficiency: Mastery of modern office software, Google Workspace, Microsoft Office Suite, and familiarization with HRIS (Human Resource Information Systems).

Work Hours: 8

Experience in Months: 36

Level of Education: bachelor degree

Job application procedure

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