Company Description

Falcon Lead Labs is a B2B lead generation company focused on helping businesses build predictable, high-quality sales pipelines. The team combines market research, prospecting, and outbound outreach to connect clients with the right decision-makers and create meaningful business conversations. Services include B2B lead generation, prospect research and list building, cold email outreach, LinkedIn lead generation, appointment setting, and sales development support. Falcon Lead Labs partners with startups, agencies, and established companies to accelerate revenue growth and believes that strong business expansion starts with high-quality leads.

Role Description

The Executive Assistant (Project Management) role is a full-time, remote position that supports leadership with day-to-day operational and project-related activities. The role includes managing calendars, scheduling meetings, coordinating internal and external communications, and preparing presentations, reports, and documentation for executive review. The Executive Assistant will organize and track project timelines, follow up on action items, and ensure key deliverables are completed on schedule. Responsibilities also include handling expense reports, maintaining records, and assisting with process improvements to streamline workflows and support the company’s lead generation initiatives.

Qualifications

• Strong Executive Administrative Assistance and Executive Support skills to manage calendars, meetings, and executive priorities effectively.
• Experience with Administrative Assistance, including documentation, data entry, and coordination of daily operations.
• Ability to prepare and manage Expense Reports accurately and in a timely manner.
• Excellent Communication skills, both written and verbal, to interact with internal teams and external stakeholders.
• Demonstrated project management capabilities, including organizing tasks, tracking progress, and supporting cross-functional initiatives.
• High level of professionalism, discretion, and reliability when handling sensitive information.
• Comfort working in a remote environment with strong time management and self-organization skills.
• Proficiency with productivity and collaboration tools (e.g., Google Workspace or Microsoft 365, project management software).
• Previous experience supporting leadership in a sales, marketing, or B2B services environment is a plus.
• Associate or bachelor’s degree in Business Administration, Communications, or a related field, or equivalent practical experience.

• Manage calendars, schedule meetings, and coordinate internal and external communications.
• Prepare presentations, reports, and documentation for executive review.
• Organize and track project timelines, follow up on action items, and ensure key deliverables are completed on schedule.
• Handle expense reports and maintain records.
• Assist with process improvements to streamline workflows and support the company’s lead generation initiatives.

• Executive administrative assistance and executive support
• Calendar and meeting management
• Administrative assistance, documentation, data entry, and coordination of daily operations
• Expense report preparation and management
• Written and verbal communication
• Project management, task organization, and progress tracking
• Professionalism, discretion, and reliability
• Time management and self-organization
• Google Workspace or Microsoft 365
• Project management software

• Strong executive administrative assistance and executive support skills.
• Administrative assistance experience, including documentation, data entry, and coordination of daily operations.
• Ability to prepare and manage expense reports accurately and in a timely manner.
• Excellent written and verbal communication skills.
• Demonstrated project management capabilities, including organizing tasks, tracking progress, and supporting cross-functional initiatives.
• High level of professionalism, discretion, and reliability when handling sensitive information.
• Comfort working remotely with strong time management and self-organization skills.
• Proficiency with productivity and collaboration tools such as Google Workspace or Microsoft 365 and project management software.
• Previous experience supporting leadership in a sales, marketing, or B2B services environment is a plus.
• Associate or bachelor’s degree in Business Administration, Communications, or a related field, or equivalent practical experience.