Executive Assistant

 BestLinks 

 Admin & Office

  Full Time Nairobi

Description

Job Summary

We are seeking a proactive, organized, and highly resourceful Executive Assistant to provide comprehensive support to senior management and ensure smooth day-to-day administrative operations.

Key Responsibilities

Executive Support

• Provide high-level administrative and executive support to the Senior Management team.
• Manage calendars, schedule meetings, and coordinate travel, accommodation, and logistics.
• Prepare correspondence, reports, presentations, and meeting documentation.
• Handle confidential information with discretion and professionalism.
• Coordinate internal and external communications, ensuring timely follow-up on key issues and tasks.
• Support planning and execution of company meetings, events, and strategic initiatives.
• Contribute to continuous improvement initiatives such as Lean and Kaizen activities.

Qualifications & Requirements

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• Minimum of 3 years of experience supporting senior executives in a fast-paced environment.
• Excellent organizational, time management, and multitasking skills.
• Exceptional written and verbal communication skills.
• High level of integrity, confidentiality, and professionalism.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with ISO 9001 or other quality management systems is an added advantage.

Skills

Confidentiality & Data Handling Critical thinking Data Entry & Typing (WPM) Decision-making Email & Ticket Triage Forms Design & Processing Front Office Upselling KPI & Admin Reporting Problem-solving Reception CRM Notes Reception Etiquette & Protocol Reception Operations Teamwork Travel Expense Reports

• Provide high-level administrative and executive support to the Senior Management team.
• Manage calendars, schedule meetings, and coordinate travel, accommodation, and logistics.
• Prepare correspondence, reports, presentations, and meeting documentation.
• Handle confidential information with discretion and professionalism.
• Coordinate internal and external communications, ensuring timely follow-up on key issues and tasks.
• Support planning and execution of company meetings, events, and strategic initiatives.
• Contribute to continuous improvement initiatives such as Lean and Kaizen activities.

• Confidentiality & Data Handling
• Critical thinking
• Data Entry & Typing (WPM)
• Decision-making
• Email & Ticket Triage
• Forms Design & Processing
• Front Office Upselling
• KPI & Admin Reporting
• Problem-solving
• Reception CRM Notes
• Reception Etiquette & Protocol
• Reception Operations
• Teamwork
• Travel Expense Reports

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• Minimum of 3 years of experience supporting senior executives in a fast-paced environment.
• Excellent organizational, time management, and multitasking skills.
• Exceptional written and verbal communication skills.
• High level of integrity, confidentiality, and professionalism.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with ISO 9001 or other quality management systems is an added advantage.