About FinAgra

FinAgra KE Limited is a technology-driven shared farming company operating across Kenya. We partner with Rural Entrepreneur Partners (REPs) — local operators who manage commercial farming projects under a profit-sharing model. FinAgra provides all working capital, agronomy, procurement, and market access. REPs provide land access and on-ground management.

We operate FinAgra OS — a proprietary farm management operating system built on ERPNext and X-Farm — that digitises all aspects of crop planning, input management, field monitoring, mechanization scheduling, and financial performance tracking.

The Role

The Farm Operations Manager is the execution engine of FinAgra’s field operations. Where the Agronomy team owns the technical plan, you own the execution. You translate approved Crop Production Plans into time-bound, multi-site operational work plans, manage mechanization scheduling, oversee input delivery and deployment to REP farm sites, coordinate field officers, supervise harvest operations, manage post-harvest logistics, and ensure every agronomic window is hit on time and on budget.

This role is fundamentally about discipline, coordination, and accountability across multiple farm sites simultaneously. It requires someone who is comfortable managing complex, moving-parts operations from a dashboard, visiting sites regularly, and holding field teams to strict timelines and quality standards.

Technology is central. You will work daily in ERPNext for operational cost documentation and purchase requisitions, in X-Farm for field activity logging, and in Excel or Google Sheets for operational planning and tracking. Familiarity with farm management systems is expected. ERPNext experience is a strong advantage.

Key Responsibilities

Seasonal Operational Planning & Execution

• Develop comprehensive seasonal operational plans for all active REP Project sites at the start of each Crop Season — covering the full production cycle from land preparation through post-harvest logistics.
• Translate each approved Crop Production Plan into detailed, time-bound field work plans: activity sequences, resource assignments, machinery deployment schedules, labour requirements, and completion deadlines for every operational stage.
• Coordinate operations across all active counties simultaneously, managing sequencing conflicts and resource allocation to ensure every Project site executes activities within the agronomic windows defined in the CPP.
• Present the seasonal operational plan to the Head of Ag Ops and Director for approval before each season commences.
• Maintain a real-time operational progress tracker — updated daily during active seasons — visible to management at all times.

Mechanization Planning & Scheduling

• Develop and manage the seasonal mechanization schedule across all active REP Project sites, covering primary and secondary tillage, planting, spraying, irrigation system installation, and harvesting.
• Coordinate mechanization service procurement through Hello Tractor and other providers, confirming services are delivered within the agronomic windows required by each CPP.
• Monitor mechanization performance across all sites — acreage covered per day, equipment utilization, fuel consumption, and downtime — and take immediate corrective action on underperformance.
• Maintain a roster of backup mechanization service providers for every active county (minimum two pre-qualified backups per county).
• Provide the Procurement team with detailed mechanization specifications for every service to be procured — including equipment type and minimum specifications, calibration requirements, recommended working speed, field output rate (acres per day), minimum operator certification, and performance acceptance criteria. No mechanization procurement may proceed without an approved specification from the Operations Manager.
• Maintain working knowledge of mechanization calibration: planter population settings, sprayer nozzle calibration and boom pressure, combine harvester concave and drum settings, and tillage depth settings — to verify contractor performance in the field.
• Track actual machine performance against specification during field operations — speed, output per hour, quality of finish — and reject work that does not meet the accepted standard.

Input Delivery, Deployment & Field Logistics

• Coordinate with the Procurement team to confirm all inputs (seeds, fertilizers, agrochemicals, irrigation equipment) are delivered to REP farm warehouses within the operational windows required by the CPP.
• Oversee the physical handover of inputs from FinAgra warehouse to REP farm — ensuring input handover documentation is completed, signed, and captured in ERPNext.
• Track actual input consumption against the Crop Production Plan for each site and flag material variances to the Agronomy team and Controls & Performance Department.

Labour Management & Field Officer Supervision

• Manage and provide daily direction to all Field Officers, field service providers, and contracted workers across FinAgra’s active Project sites.
• Conduct regular operational planning meetings with Field Officers at the start of each Crop Season and at key milestones.
• Track daily casual labour utilization and cost against the approved Production Cost budget for each Project site.
• Enforce FinAgra’s SOPs, operational quality standards, and safety requirements across all field teams.

5Harvest & Post-Harvest Operations

• Schedule and coordinate harvest operations across all active Project sites — optimal timing per agronomic readiness, mechanization availability, and transport logistics.
• Manage harvester deployment, ensuring combine harvesters and threshers are available and deployed within the harvest window for each site.
• Oversee grain handling, weighing, and transport from farm to aggregation points or buyer collection points, ensuring all produce is handled in compliance with quality standards.
• Record actual yields per Project site and submit Yield Recording reports to the Agronomy team and Controls & Performance within 48 hours of harvest completion.
• Manage post-harvest loss prevention — storage conditions, moisture content, pest control — and report any post-harvest losses immediately.

Operational Cost Documentation & ERPNext Management

• Ensure all operational Production Costs are documented in ERPNext under the correct Project record in real time, providing the Finance team with accurate cost data for end-of-season Net Revenue calculation.
• Raise Material Requests (type: Purchase) in ERPNext for all farm-level operational requirements under the approved Crop Production Plan — the formal trigger for Procurement to act. Every Material Request must reference the correct Operational Project (REP + Field + Crop + Season).
• Receive all input deliveries physically at the Farm Warehouse — verify item identity, quantity, condition, and match against the Stock Entry document from the Central Warehouse before accepting. Report discrepancies to the Warehouse Manager immediately; no further ERPNext document is required for a matching delivery.
• Initiate and execute inter-farm and inter-project stock transfers in ERPNext (Stock Entry — Material Transfer) when surplus-shortage reconciliation identifies the need to move inputs between Project sites. Identify the need, agree with the Warehouse Manager, and raise the Stock Entry on goods delivery.
• Initiate returns from Farm Warehouses to the Central Warehouse via ERPNext Stock Entry, coordinating with the Warehouse M

• Develop comprehensive seasonal operational plans for all active REP Project sites at the start of each Crop Season — covering the full production cycle from land preparation through post-harvest logistics.
• Translate each approved Crop Production Plan into detailed, time-bound field work plans: activity sequences, resource assignments, machinery deployment schedules, labour requirements, and completion deadlines for every operational stage.
• Coordinate operations across all active counties simultaneously, managing sequencing conflicts and resource allocation to ensure every Project site executes activities within the agronomic windows defined in the CPP.
• Present the seasonal operational plan to the Head of Ag Ops and Director for approval before each season commences.
• Maintain a real-time operational progress tracker — updated daily during active seasons — visible to management at all times.
• Develop and manage the seasonal mechanization schedule across all active REP Project sites, covering primary and secondary tillage, planting, spraying, irrigation system installation, and harvesting.
• Coordinate mechanization service procurement through Hello Tractor and other providers, confirming services are delivered within the agronomic windows required by each CPP.
• Monitor mechanization performance across all sites — acreage covered per day, equipment utilization, fuel consumption, and downtime — and take immediate corrective action on underperformance.
• Maintain a roster of backup mechanization service providers for every active county (minimum two pre-qualified backups per county).
• Provide the Procurement team with detailed mechanization specifications for every service to be procured — including equipment type and minimum specifications, calibration requirements, recommended working speed, field output rate (acres per day), minimum operator certification, and performance acceptance criteria. No mechanization procurement may proceed without an approved specification from the Operations Manager.
• Maintain working knowledge of mechanization calibration: planter population settings, sprayer nozzle calibration and boom pressure, combine harvester concave and drum settings, and tillage depth settings — to verify contractor performance in the field.
• Track actual machine performance against specification during field operations — speed, output per hour, quality of finish — and reject work that does not meet the accepted standard.
• Coordinate with the Procurement team to confirm all inputs (seeds, fertilizers, agrochemicals, irrigation equipment) are delivered to REP farm warehouses within the operational windows required by the CPP.
• Oversee the physical handover of inputs from FinAgra warehouse to REP farm — ensuring input handover documentation is completed, signed, and captured in ERPNext.
• Track actual input consumption against the Crop Production Plan for each site and flag material variances to the Agronomy team and Controls & Performance Department.
• Manage and provide daily direction to all Field Officers, field service providers, and contracted workers across FinAgra’s active Project sites.
• Conduct regular operational planning meetings with Field Officers at the start of each Crop Season and at key milestones.
• Track daily casual labour utilization and cost against the approved Production Cost budget for each Project site.
• Enforce FinAgra’s SOPs, operational quality standards, and safety requirements across all field teams.
• Schedule and coordinate harvest operations across all active Project sites — optimal timing per agronomic readiness, mechanization availability, and transport logistics.
• Manage harvester deployment, ensuring combine harvesters and threshers are available and deployed within the harvest window for each site.
• Oversee grain handling, weighing, and transport from farm to aggregation points or buyer collection points, ensuring all produce is handled in compliance with quality standards.
• Record actual yields per Project site and submit Yield Recording reports to the Agronomy team and Controls & Performance within 48 hours of harvest completion.
• Manage post-harvest loss prevention — storage conditions, moisture content, pest control — and report any post-harvest losses immediately.
• Ensure all operational Production Costs are documented in ERPNext under the correct Project record in real time, providing the Finance team with accurate cost data for end-of-season Net Revenue calculation.
• Raise Material Requests (type: Purchase) in ERPNext for all farm-level operational requirements under the approved Crop Production Plan — the formal trigger for Procurement to act. Every Material Request must reference the correct Operational Project (REP + Field + Crop + Season).
• Receive all input deliveries physically at the Farm Warehouse — verify item identity, quantity, condition, and match against the Stock Entry document from the Central Warehouse before accepting. Report discrepancies to the Warehouse Manager immediately; no further ERPNext document is required for a matching delivery.
• Initiate and execute inter-farm and inter-project stock transfers in ERPNext (Stock Entry — Material Transfer) when surplus-shortage reconciliation identifies the need to move inputs between Project sites. Identify the need, agree with the Warehouse Manager, and raise the Stock Entry on goods delivery.
• Initiate returns from Farm Warehouses to the Central Warehouse via ERPNext Stock Entry, coordinating with the Warehouse M

• Familiarity with farm management systems
• ERPNext experience (strong advantage)
• Proficiency in Excel or Google Sheets
• Coordination skills
• Accountability
• Discipline
• Comfort managing complex operations from a dashboard
• Ability to hold field teams to strict timelines and quality standards
• Working knowledge of mechanization calibration

• Experience with farm management systems is expected.
• ERPNext experience is a strong advantage.