Finance, Administration, and HR Manager
2025-07-03T17:48:21+00:00
WildLandscapes International
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https://wildlandscapes.org/
FULL_TIME
Nairobi
Nairobi
00100
Kenya
Hospitality, and Tourism
Accounting & Finance
2025-07-18T17:00:00+00:00
Kenya
8
DUTIES AND RESPONSIBILITIES
Financial Management
- Lead the day-to-day financial operations of WLEA, including bookkeeping, cash flow monitoring, and budget tracking.
- Design, implement, and maintain financial policies, procedures, and internal controls.
- Develop and oversee procurement policies in line with donor and legal requirements.
- Maintain accurate records in QuickBooks Online and ensure proper coding of all transactions.
- Manage accounts payable and receivable; ensure timely reconciliations of bank and credit card statements.
- Prepare monthly, quarterly, and annual financial reports for internal use and donor reporting.
- Support annual budget development and financial forecasting in collaboration with the CEO.
- Coordinate audit preparation and ensure implementation of audit recommendations.
- Ensure adherence to donor requirements, internal policies, and local financial regulations.
Administration and Operations
- Oversee all administrative functions, including procurement, office operations, and asset management.
- Maintain accurate vendor and partner records; manage contracts and service agreements.
- Coordinate logistical arrangements for meetings, board sessions, workshops, and retreats.
- Support compliance with legal and regulatory obligations (e.g., registration renewals, insurance, permits).
Human Resources and Payroll
- Lead HR administration including recruitment coordination, onboarding, and staff documentation.
- Maintain personnel files and manage staff leave, timesheets, and contract renewals.
- Process monthly payroll and ensure compliance with statutory deductions and labor laws (e.g., NSSF, NHIF, PAYE).
- Design, implement and support performance review processes, employee engagement, and staff training initiatives.
- Monitor HR policy implementation and advise the CEO on updates required under Kenyan law.
Systems and Process Improvement
- Serve as a strategic partner to the CEO, contributing to organizational planning and decision-making.
- Provide financial, operational, and HR insights to support program delivery and resource mobilization.
- Coordinate closely with the Wildlands capes International team to align financial and administrative practices globally.
- Act as the primary liaison with vendors, auditors, banks, and other key external partners.
EDUCATIONAL REQUIREMENTS
- Bachelor’s degree in Accounting, Finance, Business Administration, Human Resource Management, or a related field.
- CPA qualification or equivalent professional certification is strongly preferred.
MINIMUM REQUIRED EXPERIENCE
- Minimum 5–7 years of relevant work experience in finance, administration, and HR, preferably within a nonprofit or donor-funded organization.
- Experience working with international partners, donors, and regulatory frameworks.
- Familiarity with Kenyan financial, tax, and labor regulations is required.
- Develop and implement financial, HR, and administrative procedures and systems to improve organizational efficiency.
- Establish and maintain internal controls and risk management practices across all support functions.
- Contribute to the development and application of operational policies and compliance frameworks.
Financial Management Lead the day-to-day financial operations of WLEA, including bookkeeping, cash flow monitoring, and budget tracking. Design, implement, and maintain financial policies, procedures, and internal controls. Develop and oversee procurement policies in line with donor and legal requirements. Maintain accurate records in QuickBooks Online and ensure proper coding of all transactions. Manage accounts payable and receivable; ensure timely reconciliations of bank and credit card statements. Prepare monthly, quarterly, and annual financial reports for internal use and donor reporting. Support annual budget development and financial forecasting in collaboration with the CEO. Coordinate audit preparation and ensure implementation of audit recommendations. Ensure adherence to donor requirements, internal policies, and local financial regulations. Administration and Operations Oversee all administrative functions, including procurement, office operations, and asset management. Maintain accurate vendor and partner records; manage contracts and service agreements. Coordinate logistical arrangements for meetings, board sessions, workshops, and retreats. Support compliance with legal and regulatory obligations (e.g., registration renewals, insurance, permits). Human Resources and Payroll Lead HR administration including recruitment coordination, onboarding, and staff documentation. Maintain personnel files and manage staff leave, timesheets, and contract renewals. Process monthly payroll and ensure compliance with statutory deductions and labor laws (e.g., NSSF, NHIF, PAYE). Design, implement and support performance review processes, employee engagement, and staff training initiatives. Monitor HR policy implementation and advise the CEO on updates required under Kenyan law. Systems and Process Improvement Serve as a strategic partner to the CEO, contributing to organizational planning and decision-making. Provide financial, operational, and HR insights to support program delivery and resource mobilization. Coordinate closely with the Wildlands capes International team to align financial and administrative practices globally. Act as the primary liaison with vendors, auditors, banks, and other key external partners.
Bachelor’s degree in Accounting, Finance, Business Administration, Human Resource Management, or a related field. CPA qualification or equivalent professional certification is strongly preferred. MINIMUM REQUIRED EXPERIENCE Minimum 5–7 years of relevant work experience in finance, administration, and HR, preferably within a nonprofit or donor-funded organization. Experience working with international partners, donors, and regulatory frameworks. Familiarity with Kenyan financial, tax, and labor regulations is required. Develop and implement financial, HR, and administrative procedures and systems to improve organizational efficiency. Establish and maintain internal controls and risk management practices across all support functions. Contribute to the development and application of operational policies and compliance frameworks.
JOB-6866c2657b4e4
Vacancy title:
Finance, Administration, and HR Manager
[Type: FULL_TIME, Industry: Hospitality, and Tourism, Category: Accounting & Finance]
Jobs at:
WildLandscapes International
Deadline of this Job:
Friday, July 18 2025
Duty Station:
Nairobi | Nairobi | Kenya
Summary
Date Posted: Thursday, July 3 2025, Base Salary: Not Disclosed
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JOB DETAILS:
DUTIES AND RESPONSIBILITIES
Financial Management
- Lead the day-to-day financial operations of WLEA, including bookkeeping, cash flow monitoring, and budget tracking.
- Design, implement, and maintain financial policies, procedures, and internal controls.
- Develop and oversee procurement policies in line with donor and legal requirements.
- Maintain accurate records in QuickBooks Online and ensure proper coding of all transactions.
- Manage accounts payable and receivable; ensure timely reconciliations of bank and credit card statements.
- Prepare monthly, quarterly, and annual financial reports for internal use and donor reporting.
- Support annual budget development and financial forecasting in collaboration with the CEO.
- Coordinate audit preparation and ensure implementation of audit recommendations.
- Ensure adherence to donor requirements, internal policies, and local financial regulations.
Administration and Operations
- Oversee all administrative functions, including procurement, office operations, and asset management.
- Maintain accurate vendor and partner records; manage contracts and service agreements.
- Coordinate logistical arrangements for meetings, board sessions, workshops, and retreats.
- Support compliance with legal and regulatory obligations (e.g., registration renewals, insurance, permits).
Human Resources and Payroll
- Lead HR administration including recruitment coordination, onboarding, and staff documentation.
- Maintain personnel files and manage staff leave, timesheets, and contract renewals.
- Process monthly payroll and ensure compliance with statutory deductions and labor laws (e.g., NSSF, NHIF, PAYE).
- Design, implement and support performance review processes, employee engagement, and staff training initiatives.
- Monitor HR policy implementation and advise the CEO on updates required under Kenyan law.
Systems and Process Improvement
- Serve as a strategic partner to the CEO, contributing to organizational planning and decision-making.
- Provide financial, operational, and HR insights to support program delivery and resource mobilization.
- Coordinate closely with the Wildlands capes International team to align financial and administrative practices globally.
- Act as the primary liaison with vendors, auditors, banks, and other key external partners.
EDUCATIONAL REQUIREMENTS
- Bachelor’s degree in Accounting, Finance, Business Administration, Human Resource Management, or a related field.
- CPA qualification or equivalent professional certification is strongly preferred.
MINIMUM REQUIRED EXPERIENCE
- Minimum 5–7 years of relevant work experience in finance, administration, and HR, preferably within a nonprofit or donor-funded organization.
- Experience working with international partners, donors, and regulatory frameworks.
- Familiarity with Kenyan financial, tax, and labor regulations is required.
- Develop and implement financial, HR, and administrative procedures and systems to improve organizational efficiency.
- Establish and maintain internal controls and risk management practices across all support functions.
- Contribute to the development and application of operational policies and compliance frameworks.
Work Hours: 8
Experience in Months: 60
Level of Education: bachelor degree
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