Job Purpose

The purpose of this job is to oversee financial accounting and grant management within the Finance department. Reporting directly to the Executive Director, this position is responsible for establishing and maintaining robust financial systems and delivering timely financial management reports to support decision-making for KCDF program activities.

Key Responsibilities

Financial Management

• Oversee the financial and grant management functions within the Finance department at KCDF.
• Establish and enforce accounting standards to ensure compliance among team members. Supervise the maintenance of the General Ledger and review all ledger reconciliations and journal entries.
• Review payments before submission to the bank and act as a designated signatory to KCDF bank accounts in accordance with the bank mandate and internal approval levels.
• Coordinate and consolidate the KCDF Annual Budget with input from respective Heads of Department and support budgeting for funding proposal development.
• Ensure the production of regular financial reports, including bank reconciliations, monthly management reports, motor vehicle expenditure reports, and staff medical expenditure reports.
• Manage the financial information system to produce reliable management reports that facilitate decision-making by the management and Board of Directors.
• Collaborate with KCDF’s internal and external auditors to facilitate audits at minimum cost to the organisation.
• Assist the program department in the preparation of funding proposals, ensuring the financial aspects are sound, accurate, and comprehensive.
• Develop and regularly review finance policies and procedures.
• Contribute to the overall strategic achievements of the foundation

Financial Reporting and Monitoring (Financial and Programmatic)

• Prepare and analyze accurate monthly financial and management reports.
• Submit accurate, complete, and timely management reports.
• Coordinate the preparation of audited financial statements.
• Review grant disbursement requests in collaboration with the program to ensure compliance with approved program descriptions and budget documents.
• Support periodic field-based reviews of partners’ records and progress.

Compliance Management

• Ensure understanding of and compliance with all donor award conditions, guidelines, and procedures at the KCDF and grantee levels.
• Regularly review partners’ procedures to ensure compliance with sub-award conditions and regulations.
• Coordinate investigations of suspected grantee financial violations

Staff Supervision

• Provide leadership for the performance management of Finance Staff.
• Offer mentoring and technical support to finance staff.
• Ensure all finance staff have clear work tasks in line with their job descriptions and conduct annual performance appraisals

Knowledge, experience and qualifications required

• Undergraduate degree in finance, business administration, or a related field.
• Certified Public Accountant (CPA, K) or ACCA qualification.
• Minimum of ten (10) years’ relevant working experience in a similar position in a comparable organisation
• Minimum of five (5) years of experience reporting to the senior management team and board members.
• At least five (5) years of experience in managing a team.
• At least ten (10) years of experience in coordinating audit activities, managing reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll, and accounting.
• Solid understanding of financial management, fund accounting, and grants management.

• Oversee the financial and grant management functions within the Finance department at KCDF.
• Establish and enforce accounting standards to ensure compliance among team members. Supervise the maintenance of the General Ledger and review all ledger reconciliations and journal entries.
• Review payments before submission to the bank and act as a designated signatory to KCDF bank accounts in accordance with the bank mandate and internal approval levels.
• Coordinate and consolidate the KCDF Annual Budget with input from respective Heads of Department and support budgeting for funding proposal development.
• Ensure the production of regular financial reports, including bank reconciliations, monthly management reports, motor vehicle expenditure reports, and staff medical expenditure reports.
• Manage the financial information system to produce reliable management reports that facilitate decision-making by the management and Board of Directors.
• Collaborate with KCDF’s internal and external auditors to facilitate audits at minimum cost to the organisation.
• Assist the program department in the preparation of funding proposals, ensuring the financial aspects are sound, accurate, and comprehensive.
• Develop and regularly review finance policies and procedures.
• Contribute to the overall strategic achievements of the foundation
• Prepare and analyze accurate monthly financial and management reports.
• Submit accurate, complete, and timely management reports.
• Coordinate the preparation of audited financial statements.
• Review grant disbursement requests in collaboration with the program to ensure compliance with approved program descriptions and budget documents.
• Support periodic field-based reviews of partners’ records and progress.
• Ensure understanding of and compliance with all donor award conditions, guidelines, and procedures at the KCDF and grantee levels.
• Regularly review partners’ procedures to ensure compliance with sub-award conditions and regulations.
• Coordinate investigations of suspected grantee financial violations
• Provide leadership for the performance management of Finance Staff.
• Offer mentoring and technical support to finance staff.
• Ensure all finance staff have clear work tasks in line with their job descriptions and conduct annual performance appraisals

• Financial management
• Fund accounting
• Grants management
• Accounting standards enforcement
• General Ledger maintenance
• Ledger reconciliation
• Journal entry review
• Payment review
• Bank account signatory
• Budget coordination and consolidation
• Budgeting for funding proposals
• Financial reporting
• Bank reconciliation
• Monthly management reporting
• Motor vehicle expenditure reporting
• Staff medical expenditure reporting
• Financial information system management
• Audit facilitation
• Funding proposal assistance
• Finance policy and procedure development/review
• Strategic contribution
• Financial analysis
• Grant disbursement review
• Partner record review
• Donor award condition compliance
• Sub-award condition compliance
• Grantee financial violation investigation
• Staff performance management
• Mentoring
• Technical support
• Work task assignment
• Annual performance appraisal

• Undergraduate degree in finance, business administration, or a related field.
• Certified Public Accountant (CPA, K) or ACCA qualification.