Background

Geosurveys & Geospatial Information Ltd is a registered consultancy firm, established in Nairobi, Kenya. The core services are geomatics-centered, which is the integrated approach of measurement, analysis, and management of geospatial data.

The Finance and Administration Manager is responsible for all aspects of the financial management and administration of Geosurveys & Geospatial Ltd.

The Finance and Administration Manager is expected to provide sound financial advice and effective financial management as well as manage the administrative functions of Geosurveys.

The position is also responsible for the day-to-day management of finance, administration and procurement.

This position will report to the Chief Operations Officer.

KEY RESPONSIBILITIES

Finance

• Oversee finance and accounting functions in accordance with generally accepted accounting principles, financial policies and procedures and all other applicable laws, rules and guidelines.
• Provide accurate and timely periodic financial and other reports to the various stakeholders.
• Prepare reports for management, Board, auditors, regulators, government agencies and departments including for tax compliance purposes.
• Examine, evaluate and implement cost-reduction strategies for efficient funds management.
• Safeguard cash balances by overseeing all cash receipts and withdrawals.
• Lead the annual budgetary process in liaison with HODs and manage the Budget information system (e.g. spend to date; forecast to complete), ensuring services are delivered within the projected timeframe, and query over-expenditure.

Administration

• Work closely with all service providers for outsourced services including service level agreements oversight.
• Oversee and guide the records management and incoming and outgoing communications for administrative services.
• Ensure that there is adequate and conducive office environment for all staff (furniture, security and safety, equipment and supplies – Facilities management).
• Ensure the safe custody and security of all Geosurveys Global assets including vital records (purchase contracts, proof of ownership documents, etc).
• Ensure logistics planning & Coordination including vehicle maintenance reports oversight of vehicle maintenance reports.

Business Development Strategy

• Assist in Formulating and Executing the business development strategy in alignment with the company growth objectives.
• Identify new business opportunities including potential clients, partnerships and markets.

Governance Support

• Works with the CEO to proactively mitigate financial and legal risks to the organization and its board members.
• Ensures that activities and policies meet board policies and directions, as well as legislative requirements.
• Recommends policies and procedures in areas encompassing finance and accounting, IT, Procurement for the consideration of the CEO and board of directors.
• In close consultation with the CEO and Secretary of the Board, establishes a relationship with GEOSURVEYS Board so that the Board has an opportunity to understand fully the key financial issues of GEOSURVEYS.
• Ensures reporting obligations to the relevant bodies in Kenya are completed in a timely and accurate fashion.

People & Team Leadership

• Contribute to the overall management and direction of the organization in support of the CEO or and as a part of the senior management team.
• Manage, mentor, and support the team to ensure they meet individual and team goals.
• Conduct regular performance reviews, set clear objectives, and offer professional development opportunities for team members.
• Foster a collaborative and motivated team environment, encouraging innovation and accountability.
• Conduct regular performance Reviews.

Education, Knowledge & Skills Requirements

Education & Professional Qualifications

• A bachelor’s degree in Finance, Accounting or Economics or any business-related field.
• Possess professional certification: Certified Public Accountant (CPA- K), ACCA or equivalent.
• Must be a certified public accountant and a member of ICPAK.

Experience

• A minimum of 8 years relevant experience in a similar role.
• A minimum of 3 years in a senior managerial role.
• Management/leadership experience.
• Experience in preparing for and coordinating financial audits.
• Must have Board level experience.

Skills & Competencies

• Excellent analytical, diplomacy and communication skills.
• Excellent financial management skills including Budgets, bookkeeping, accounting, financial reporting & Tax accounting.
• Good planning and coordination skills.
• Problem solving and analytical skills.
• Ability to maintain good working relationships with all the stakeholders and team members.
• Ability to work independently.
• High integrity and ethical practice.

• Oversee finance and accounting functions in accordance with generally accepted accounting principles, financial policies and procedures and all other applicable laws, rules and guidelines.
• Provide accurate and timely periodic financial and other reports to the various stakeholders.
• Prepare reports for management, Board, auditors, regulators, government agencies and departments including for tax compliance purposes.
• Examine, evaluate and implement cost-reduction strategies for efficient funds management.
• Safeguard cash balances by overseeing all cash receipts and withdrawals.
• Lead the annual budgetary process in liaison with HODs and manage the Budget information system (e.g. spend to date; forecast to complete), ensuring services are delivered within the projected timeframe, and query over-expenditure.
• Work closely with all service providers for outsourced services including service level agreements oversight.
• Oversee and guide the records management and incoming and outgoing communications for administrative services.
• Ensure that there is adequate and conducive office environment for all staff (furniture, security and safety, equipment and supplies – Facilities management).
• Ensure the safe custody and security of all Geosurveys Global assets including vital records (purchase contracts, proof of ownership documents, etc).
• Ensure logistics planning & Coordination including vehicle maintenance reports oversight of vehicle maintenance reports.
• Assist in Formulating and Executing the business development strategy in alignment with the company growth objectives.
• Identify new business opportunities including potential clients, partnerships and markets.
• Works with the CEO to proactively mitigate financial and legal risks to the organization and its board members.
• Ensures that activities and policies meet board policies and directions, as well as legislative requirements.
• Recommends policies and procedures in areas encompassing finance and accounting, IT, Procurement for the consideration of the CEO and board of directors.
• In close consultation with the CEO and Secretary of the Board, establishes a relationship with GEOSURVEYS Board so that the Board has an opportunity to understand fully the key financial issues of GEOSURVEYS.
• Ensures reporting obligations to the relevant bodies in Kenya are completed in a timely and accurate fashion.
• Contribute to the overall management and direction of the organization in support of the CEO or and as a part of the senior management team.
• Manage, mentor, and support the team to ensure they meet individual and team goals.
• Conduct regular performance reviews, set clear objectives, and offer professional development opportunities for team members.
• Foster a collaborative and motivated team environment, encouraging innovation and accountability.
• Conduct regular performance Reviews.

• Excellent analytical, diplomacy and communication skills.
• Excellent financial management skills including Budgets, bookkeeping, accounting, financial reporting & Tax accounting.
• Good planning and coordination skills.
• Problem solving and analytical skills.
• Ability to maintain good working relationships with all the stakeholders and team members.
• Ability to work independently.
• High integrity and ethical practice.

• A bachelor’s degree in Finance, Accounting or Economics or any business-related field.
• Possess professional certification: Certified Public Accountant (CPA- K), ACCA or equivalent.
• Must be a certified public accountant and a member of ICPAK.
• A minimum of 8 years relevant experience in a similar role.
• A minimum of 3 years in a senior managerial role.
• Management/leadership experience.
• Experience in preparing for and coordinating financial audits.
• Must have Board level experience.