World Vision is an international Christian relief, development and advocacy organisation working in almost 100 countries world-wide to create lasting change in the lives of children, families and communities to overcome poverty and injustice.

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Graduate Grants Program Support Intern

Job Type

Contract

Qualification

BA/BSc/HND

Experience

Location

Nairobi

Job Field

Internships , Project and Program Management

JOB PURPOSE

The Regional Resource Development Graduate Intern will provide administrative, Grant Acquisition Analysis and documentation. The role is aligned with the East Africa Region and Partnership Strategy, Our Promise 2030, Going Further Than We Imagined. The role will support the achievement of Grant Acquisition strategy.

In this role, the intern will gain valuable hands-on experience in administrative tasks, grant acquisition analysis, the utilization of tech for enhanced acquisition and documentation. In addition, the intern will experience and learn from team dynamics including relational, negotiation and decision-making skills. This practical experience will not only enhance his/her skills but also provide a deep understanding of the processes and intricacies involved in resource development within the East Africa Region. By actively participating in these tasks, the intern will contribute to personal growth and professional development, allowing them to build a strong foundation for a career in resource development or a related field.

MAJOR RESPONSIBILITIES

Monitor and Report Field Office Progress

Schedule, send the agenda, invites and take meeting notes for dissemination and filing in Box for Grant acquisition and Management GAMHUB quarterly calls, one- on-one EARO RDU-FO meetings and the EARO-RDU bi-weekly catch-up calls

Support preparations for the annual GAM Forum

Update the EAR, FO and external partners contact list

File and organize the EAR GAM documents in Box

Research and Analysis (Influence)

Coordinate information collection for capacity statement development

Update the Grant Opportunity Acquisition Tracking (GOAT) report for further review

Administrative Support, Planning and Reporting

Prepare the draft budget, agenda and logistics (flights, accommodation, meals, ground transport, RDU material, passports and visas) for WV EAR RDU internal and external meetings, workshops, launches, conferences or forums

Support knowledge EAR GAM knowledge management site and the teams’ channels documents.

Support with ensuring engagement meeting notes, action points are documented and executed.

Support with prayer meetings every two weeks. Ensure speaker is selected and invites are sent

In consultation with the Grants Support Officer, ensure branding materials are ready and available for engagements

Support Go No Go approval process on Teams

EAR GAMHUB correspondent

Survey NOs, RO, and SOs to attain their priorities, assess the results, identify key experts throughout the partnership to address their concerns, and coordinate development of the agenda

Coordinate logistics and accommodation of local and international attendees the Come up with the Agenda for the meeting in collaboration with the RDU Team

Develop a GAM HUB Report and Action Plan to disseminate to all stakeholders

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

Knowledge of emerging global trends, resource mobilization, community development, and fragile contexts.

Experience planning and organizing workshops or forums for participants in multiple countries.

Excellent communication (written and oral) and interpersonal skills, particularly in a cross-cultural environment

Planning and organizational skills and ability to prioritize multiple activities

Experience in data analysis

Required Education, training, license, Registration, and certification

Bachelor’s or master’s degree in social sciences, economics or any other related fields

Capabilities – achieving, thinking, self-managing, relational, networking and collaboration and humanitarian diplomacy.

Graduated in the last two years.

• Schedule, send the agenda, invites and take meeting notes for dissemination and filing in Box for Grant acquisition and Management GAMHUB quarterly calls, one- on-one EARO RDU-FO meetings and the EARO-RDU bi-weekly catch-up calls
• Support preparations for the annual GAM Forum
• Update the EAR, FO and external partners contact list
• File and organize the EAR GAM documents in Box
• Coordinate information collection for capacity statement development
• Update the Grant Opportunity Acquisition Tracking (GOAT) report for further review
• Prepare the draft budget, agenda and logistics (flights, accommodation, meals, ground transport, RDU material, passports and visas) for WV EAR RDU internal and external meetings, workshops, launches, conferences or forums
• Support knowledge EAR GAM knowledge management site and the teams’ channels documents.
• Support with ensuring engagement meeting notes, action points are documented and executed.
• Support with prayer meetings every two weeks. Ensure speaker is selected and invites are sent
• In consultation with the Grants Support Officer, ensure branding materials are ready and available for engagements
• Support Go No Go approval process on Teams
• Survey NOs, RO, and SOs to attain their priorities, assess the results, identify key experts throughout the partnership to address their concerns, and coordinate development of the agenda
• Coordinate logistics and accommodation of local and international attendees the Come up with the Agenda for the meeting in collaboration with the RDU Team
• Develop a GAM HUB Report and Action Plan to disseminate to all stakeholders

• Excellent communication (written and oral) and interpersonal skills, particularly in a cross-cultural environment
• Planning and organizational skills and ability to prioritize multiple activities
• Experience in data analysis

• Bachelor’s or master’s degree in social sciences, economics or any other related fields
• Capabilities – achieving, thinking, self-managing, relational, networking and collaboration and humanitarian diplomacy.
• Graduated in the last two years.