Position Overview

The Grants Officer will support the grants management process, ensuring compliance with donor requirements and assist in managing all aspects related to grant funding for the projects assigned to them. This involves overseeing the grant application process by supporting in budgeting, effectively manage a portfolio of grants and provide support to project leads in order to facilitate the delivery of quality projects on time and on budget.

Key Duties & Responsibilities:

The Grants & Compliance Officer will;

• Assist in the preparation, review, and submission of grant proposals, including budget development and narrative writing.
• Maintain accurate and up-to-date records of grant-related documents, correspondence, and reports.
• Track grant deadlines, reporting requirements, and deliverables to ensure timely submission and compliance.
• Collaborate with finance and program staff to monitor grant expenditures and ensure adherence to budget allocations.
• Assist in the preparation of donor financial reports and ensure compliance with donor reporting guidelines.
• Serve as a liaison between program staff, funding partners, and other stakeholders regarding grant-related matters.
• Ensure compliance with donor regulations, policies, and procedures throughout the grant lifecycle.
• Assist in the development and implementation of grant management policies, procedures, and systems.
• Support capacity-building initiatives aimed at enhancing the grant management skills of staff members.
• Prepare and submit timely and accurate donor financial reports on grant activities and financial status to immediate supervisor.
• Monitor and document the grant making workflow processes, forms, templates, reports and data to assure full compliance with internal controls and legal requirements.
• Maintain working knowledge of RHNK’s programs and priority funding areas and remain abreast of current research, activities, and trends in the reproductive health sector.

Qualifications and Experiences

• Bachelor’s degree in a relevant field such as: Finance, Accounting, Business Administration, Economics or related fields.
• 4 years of relevant experience in grant management, donor compliance or financial oversight
• Proven experience working with international donors.
• Experience in budget preparation, grant proposal review, financial reporting and sub-grant management.
• Grants and contract management – from award to close-out.
• Strong understanding of financial systems, budgets and compliance.
• Analytical skills for reviewing budgets, financial reports and grant performance.
• Familiarity with grant lifecycle: solicitation, selection, award, implementation, monitoring and closeout.
• Attention to detail and strong organizational skills.
• Proficiency in grants management software.
• Strong communication and interpersonal skills, including negotiation and donor liaison.
• Ability to train and mentor sub-grantees and partners on grant requirements.
• Understanding of grant agreements, contracts, and MoUs.
• Familiarity with monitoring, reporting, and audit requirements of grants.
• Skills in risk assessment and ensuring internal controls are in place.
• Certified Public Accountant Kenya (CPA-K).
• Excellent written and spoken English.
• Ability to work independently and under pressure.
• Willingness to travel to field offices or sub-grantee locations as required.

• Assist in the preparation, review, and submission of grant proposals, including budget development and narrative writing.
• Maintain accurate and up-to-date records of grant-related documents, correspondence, and reports.
• Track grant deadlines, reporting requirements, and deliverables to ensure timely submission and compliance.
• Collaborate with finance and program staff to monitor grant expenditures and ensure adherence to budget allocations.
• Assist in the preparation of donor financial reports and ensure compliance with donor reporting guidelines.
• Serve as a liaison between program staff, funding partners, and other stakeholders regarding grant-related matters.
• Ensure compliance with donor regulations, policies, and procedures throughout the grant lifecycle.
• Assist in the development and implementation of grant management policies, procedures, and systems.
• Support capacity-building initiatives aimed at enhancing the grant management skills of staff members.
• Prepare and submit timely and accurate donor financial reports on grant activities and financial status to immediate supervisor.
• Monitor and document the grant making workflow processes, forms, templates, reports and data to assure full compliance with internal controls and legal requirements.
• Maintain working knowledge of RHNK’s programs and priority funding areas and remain abreast of current research, activities, and trends in the reproductive health sector.

• Proficiency in grants management software.
• Strong communication and interpersonal skills, including negotiation and donor liaison.
• Ability to train and mentor sub-grantees and partners on grant requirements.
• Understanding of grant agreements, contracts, and MoUs.
• Familiarity with monitoring, reporting, and audit requirements of grants.
• Skills in risk assessment and ensuring internal controls are in place.
• Excellent written and spoken English.
• Ability to work independently and under pressure.

• Bachelor’s degree in a relevant field such as: Finance, Accounting, Business Administration, Economics or related fields.
• Certified Public Accountant Kenya (CPA-K).