Background

Our client is one of the leading brand of Kitchen & Home Appliances in Kenya, they are seeking a highly organized and digitally proficient HR Administrator. This is an execution-focused position centered on compliance, record-keeping, and process efficiency.

They are not looking for a traditional strategic HR Manager. They need a “digital-first” Administrator—someone who leverages technology (AI, templates, Excel) to speed up workflows, maintain impeccable records, and strictly follow Kenyan Labor Laws. Excellent organizational, Admin, digital and communication skills are a must

Key Responsibilities:

Digital Administration & Contracts:

• Prepare, issue, and manage appointment and contract letters using approved templates drafted by external counsel.
• Monitor contract expiry dates and initiate timely renewal discussions with Heads of Departments.
• Ensure all employment terms are clearly documented and legally compliant.

Records & Database Management:

• Maintain accurate, up-to-date digital and physical employee files (statutory, contractual, and personal info).
• Ensure records are securely stored and easily accessible.

Compliance & Discipline:

• Implement and regularly review HR policies to align with organizational needs and labor laws.
• Oversee disciplinary cases in strict compliance with Kenyan labor laws; ensure warnings and actions are lawfully issued and documented.

Time & Attendance:

• Manage employee leave schedules and approvals; maintain accurate leave records.
• Review and verify employee overtime in coordination with the Warehouse; ensure logs are accurate and approved.

Employee Lifecycle (Onboarding to Separation):

• Coordinate onboarding to smooth integrate new staff (orientation on policies/roles).
• Manage staff medical insurance (timely onboarding/off boarding from the scheme).
• Handle employee exits, ensuring separation procedures, clearance forms, and legal documentation are completed.

Required Skills & Qualifications:

• Bachelor Degree in Human Resource Management.
• Experience: 2–4 years in an Admin or HR Assistant role. We are open to smart, organized candidates from non-HR backgrounds who are trainable.
• Tech-Savvy (Non-Negotiable): High proficiency in MS Office (Excel/Word). Ability to use AI tools and digital templates for drafting is a significant advantage.
• Administrative Discipline: A natural ability to organize files and follow set processes without deviation.
• Labor Law Knowledge: Ability to look up laws and ensure basic compliance (escalating complex issues to consultants).

• Prepare, issue, and manage appointment and contract letters using approved templates drafted by external counsel.
• Monitor contract expiry dates and initiate timely renewal discussions with Heads of Departments.
• Ensure all employment terms are clearly documented and legally compliant.
• Maintain accurate, up-to-date digital and physical employee files (statutory, contractual, and personal info).
• Ensure records are securely stored and easily accessible.
• Implement and regularly review HR policies to align with organizational needs and labor laws.
• Oversee disciplinary cases in strict compliance with Kenyan labor laws; ensure warnings and actions are lawfully issued and documented.
• Manage employee leave schedules and approvals; maintain accurate leave records.
• Review and verify employee overtime in coordination with the Warehouse; ensure logs are accurate and approved.
• Coordinate onboarding to smooth integrate new staff (orientation on policies/roles).
• Manage staff medical insurance (timely onboarding/off boarding from the scheme).
• Handle employee exits, ensuring separation procedures, clearance forms, and legal documentation are completed.

• Excellent organizational skills
• Excellent Admin skills
• Excellent digital skills
• Excellent communication skills
• High proficiency in MS Office (Excel/Word)
• Ability to use AI tools and digital templates for drafting
• Ability to organize files and follow set processes without deviation
• Ability to look up laws and ensure basic compliance

• Bachelor Degree in Human Resource Management.
• 2–4 years in an Admin or HR Assistant role.
• Open to smart, organized candidates from non-HR backgrounds who are trainable.