Responsibilities or duties

Review & Refine Existing HR Materials:

• Review current HR policies, contracts, templates, and procedures.
• Identify missing clauses, outdated information, or incomplete documentation.
• Revise and update materials to ensure clarity, completeness, and compliance.
• Organize HR files and documentation into a structured system.
• Ensure employee records are accurate and properly maintained.
• Implement and enforce consistent application of both existing HR processes and any updated documentation across the organization.

Execute HR Administration

• Manage onboarding and offboarding processes from start to finish.
• Maintain employee records and personnel files.
• Administer leave tracking and routine HR processes.
• Prepare contracts, letters, and standard HR documentation.
• Address routine HR queries from staff professionally and efficiently.
• Execute HR processes in line with existing policies and updated revisions, ensuring consistency in daily practice.

Recruitment Coordination

• Review and refine job descriptions where required.
• Post vacancies and screen applications.
• Coordinate interviews and candidate communication.
• Maintain recruitment trackers and documentation.
• Prepare onboarding materials for new hires.

Accountability & Incentivization Mechanisms

• Assess current levels of role clarity, performance tracking, and accountability.
• Identify practical gaps in performance expectations or consequences.
• Propose simple, measurable accountability mechanisms suitable for an SME environment (e.g., performance check-ins, documented targets, probation reviews, performance documentation).
• Recommend practical incentivization approaches aligned with organizational capacity.
• Implement agreed accountability and incentivization mechanisms and ensure they are applied consistently in daily operations.

Workplace Organization & Culture

• Observe current workplace practices and employee interactions.
• Identify practical improvements in communication, coordination, and clarity.
• Implement improvements that strengthen accountability, structure, and professionalism.

Expected Outcomes by End of 3 Months

• Updated and organized HR policies, contracts, and templates
• Identified and corrected documentation gaps
• Complete and well-maintained employee records
• Standardized and consistently applied onboarding and offboarding processes
• Structured recruitment tracking system
• Clear accountability mechanisms implemented and documented
• Practical incentivization recommendations implemented within operational capacity
• Improved consistency, discipline, and performance clarity across the organization

Qualifications or requirements

Ideal Profile

• 2–5 years’ experience in HR administration or HR generalist roles.
• Experience working in SMEs or growing organizations.
• Strong organizational and documentation skills.
• Able to review documents critically and identify gaps.
• Comfortable implementing structured performance or accountability processes.
• Detail-oriented, structured, and execution-focused.
• Comfortable working full-time on-site.

• Review current HR policies, contracts, templates, and procedures.
• Identify missing clauses, outdated information, or incomplete documentation.
• Revise and update materials to ensure clarity, completeness, and compliance.
• Organize HR files and documentation into a structured system.
• Ensure employee records are accurate and properly maintained.
• Implement and enforce consistent application of both existing HR processes and any updated documentation across the organization.
• Manage onboarding and offboarding processes from start to finish.
• Maintain employee records and personnel files.
• Administer leave tracking and routine HR processes.
• Prepare contracts, letters, and standard HR documentation.
• Address routine HR queries from staff professionally and efficiently.
• Execute HR processes in line with existing policies and updated revisions, ensuring consistency in daily practice.
• Review and refine job descriptions where required.
• Post vacancies and screen applications.
• Coordinate interviews and candidate communication.
• Maintain recruitment trackers and documentation.
• Prepare onboarding materials for new hires.
• Assess current levels of role clarity, performance tracking, and accountability.
• Identify practical gaps in performance expectations or consequences.
• Propose simple, measurable accountability mechanisms suitable for an SME environment (e.g., performance check-ins, documented targets, probation reviews, performance documentation).
• Recommend practical incentivization approaches aligned with organizational capacity.
• Implement agreed accountability and incentivization mechanisms and ensure they are applied consistently in daily operations.
• Observe current workplace practices and employee interactions.
• Identify practical improvements in communication, coordination, and clarity.
• Implement improvements that strengthen accountability, structure, and professionalism.

• Strong organizational and documentation skills.
• Able to review documents critically and identify gaps.
• Comfortable implementing structured performance or accountability processes.
• Detail-oriented, structured, and execution-focused.

• BA/BSc/HND
• 2 - 5 years of experience in HR administration or HR generalist roles.
• Experience working in SMEs or growing organizations.