Tropical Heat was established in 1973 as a small ethnic snack cottage industry. Today, we are one of the leading manufacturers of spices and snacks in the East African region and our brand Tropical Heat is a household name in Kenya. With our very strong and expert technical team, we manufacture a vast range of spices and snacks. 

Responsibilities or duties

We are recruiting an HR Officer to support the day-to-day HR operations that keep our teams running smoothly. This role focuses on accuracy, compliance, and strong administrative support across the full HR function.

Key responsibilities:

Recruitment & Onboarding

• Coordinate end-to-end recruitment and onboarding processes for middle and junior cadre positions.
• Ensuring alignment with company policy and objectives.
• Manage candidate communication, interview scheduling, and pre-employment checks.
• Facilitate seamless onboarding experiences for new hires, including orientation and documentation.

HR Administration & Compliance

• Administer and support the implementation of HR policies, plans, and procedures, providing guidance to junior staff.
• Manage and maintain an efficient HR filing system, including personnel and subject files, ensuring data integrity and accessibility.
• Administer employee exit processes, ensuring compliance with labour legislation and company policy.
• Support accurate payroll administration and ensure efficient data management within the HRMIS/ERP.
• Ensure continuous compliance with all relevant statutory and regulatory obligations.

Employee Relations & Performance Management

• Manage disciplinary processes adhering to company policy, code of conduct, and employment law.
• Support and supervise employee performance management processes.
• Coordinate and promote employee recognition programs
• Lead or participate in HR projects and cross-functional initiatives

Reporting & Data Management

• Prepare and collate HR data for monthly management review reports.
• Generate and distribute monthly probationary reports, ensuring timely communication with supervisors.
• Oversee the preparation and distribution of daily attendance reports to relevant stakeholders.
• Analyse HR data to identify trends and support informed decision-making.

Qualifications or requirements (e.g., education, skills)

You may be a good fit if you have:

• Bachelor’s degree in Human Resources or related field
• CHRP-K or ongoing is an added advantage.
• Strong understanding of Kenyan labour law and statutory requirements
• Excellent organisation and attention to detail
• Ability to handle confidential information professionally
• Experience with HR systems / payroll software is an advantage

Experience needed

At least 5 years of experience in HR operations or HR generalist roles

• Coordinate end-to-end recruitment and onboarding processes for middle and junior cadre positions.
• Ensuring alignment with company policy and objectives.
• Manage candidate communication, interview scheduling, and pre-employment checks.
• Facilitate seamless onboarding experiences for new hires, including orientation and documentation.
• Administer and support the implementation of HR policies, plans, and procedures, providing guidance to junior staff.
• Manage and maintain an efficient HR filing system, including personnel and subject files, ensuring data integrity and accessibility.
• Administer employee exit processes, ensuring compliance with labour legislation and company policy.
• Support accurate payroll administration and ensure efficient data management within the HRMIS/ERP.
• Ensure continuous compliance with all relevant statutory and regulatory obligations.
• Manage disciplinary processes adhering to company policy, code of conduct, and employment law.
• Support and supervise employee performance management processes.
• Coordinate and promote employee recognition programs
• Lead or participate in HR projects and cross-functional initiatives
• Prepare and collate HR data for monthly management review reports.
• Generate and distribute monthly probationary reports, ensuring timely communication with supervisors.
• Oversee the preparation and distribution of daily attendance reports to relevant stakeholders.
• Analyse HR data to identify trends and support informed decision-making.

• Excellent organisation and attention to detail
• Ability to handle confidential information professionally

• Bachelor’s degree in Human Resources or related field
• CHRP-K or ongoing is an added advantage.
• Strong understanding of Kenyan labour law and statutory requirements
• Experience with HR systems / payroll software is an advantage