Background information about the job or company

HCS Affiliates Group, is a one-stop human resources and management consultancy organization, headquartered in Nairobi, Kenya.

Seeking a highly organized and detail-oriented HR & Payroll Coordinator to provide comprehensive support to our clients through an onsite model.

This role is designed for a technically sound HR professional who thrives in fast-paced environments and possesses the unique ability to balance administrative rigor with good written and verbal communication. If you have a sharp eye for numbers and a flair for professional writing, our client will appreciate tapping into your experience.

Key Responsibilities

Payroll Administration

End-to-end processing of monthly payroll for various client portfolios, ensuring 100% accuracy and compliance.

Manage statutory deductions, tax filings, and benefits administration.

Resolve payroll discrepancies and respond to employee inquiries with speed and professionalism.

HR Support & Documentation

Manage end to end recruitment process

Draft professional HR correspondence, including offer letters, contracts, and policy memos.

Maintain meticulous digital and physical employee records.

Assist in the implementation of HR policies and procedures tailored to client needs.

Reporting & Analytics

Prepare detailed monthly HR and payroll reports for management review.

Analyze data trends related to turnover, attendance, and labor costs.

Client Relations

Provide high-level support both onsite at client offices.

Act as a reliable point of contact for MSME business owners regarding HR best practices.

Any other duties

As and when required, various tasks related to the business within your competency scope will be assigned as and when needed.

Qualifications & Requirements

Experience

A minimum of 3–5 years of direct experience in payroll processing (please NOTE: : internship experience and short assignments of less than nine months continues work are excluded when determining years of experience).

Education

Bachelor’s degree in HR, Finance, Business Administration, or a related field. CPA IV is an added advantage

MSME Expertise

Previous experience working within Micro, Small, and Medium Enterprises (MSMEs) is highly preferred and considered a significant advantage. Candidates working for large organizations will not be considered

Top-Tier Skills

Strong Writing

Ability to produce clear, concise, and professional reports and business correspondence. Demonstrated experience preparing PowerPoint presentation, graphs and tables an added advantage

Verbal Communication

Highly articulate and fluent in your verbal communication when making official presentations, conducting interviews and conversing with colleagues

Attention to Detail

An uncompromising approach to accuracy, especially regarding financial data and legal compliance.

Multitasking Pro

Proven ability to manage competing priorities and meet strict deadlines without breaking a sweat.

Tech-Savvy

Proficiency in payroll software and advanced MS Excel skills. Please list Payroll software you are conversant with and years of experience using the payroll software.

Other Mandatory Requirements

Current Salary

Please indicate your current verifiable salary and benefits in your cover letter or body of the email

Expected Salary

Please provide your expected realistic salary range

NOTE

Position is a contract position, renewable annually subject to organization/individual performance

• End-to-end processing of monthly payroll for various client portfolios, ensuring 100% accuracy and compliance.
• Manage statutory deductions, tax filings, and benefits administration.
• Resolve payroll discrepancies and respond to employee inquiries with speed and professionalism.
• Manage end to end recruitment process
• Draft professional HR correspondence, including offer letters, contracts, and policy memos.
• Maintain meticulous digital and physical employee records.
• Assist in the implementation of HR policies and procedures tailored to client needs.
• Prepare detailed monthly HR and payroll reports for management review.
• Analyze data trends related to turnover, attendance, and labor costs.
• Provide high-level support both onsite at client offices.
• Act as a reliable point of contact for MSME business owners regarding HR best practices.
• As and when required, various tasks related to the business within your competency scope will be assigned as and when needed.

• Strong Writing
• Verbal Communication
• Attention to Detail
• Multitasking
• Tech-Savvy
• Proficiency in payroll software
• Advanced MS Excel skills

• Bachelor’s degree in HR, Finance, Business Administration, or a related field.
• CPA IV is an added advantage
• Previous experience working within Micro, Small, and Medium Enterprises (MSMEs) is highly preferred