Background information about the job or company (e.g., role context, company overview)

At first glance, the German School Nairobi resembles a rural community. On the one hand, this is due to the spacious, green grounds, which seem like a retreat in the pulsating big city. On the other hand, the feeling is created by the way the people at the school get along with each other. They know each other, greet strangers, look out for each other, and f...

Responsibilities or duties

Strategic Planning and Program Development

• Develop a clear vision and long-term strategy for the growth and integration of extracurricular activities, including but not limited to the Sports Academy, into the school’s overall educational framework.
• Ensure high quality standards across all offerings, including sports training, creative activities, academic support, and student care.
• Meeting regularly with the Head of Administration and Principal to review the progress and development of the extra-curricular program termly, and provide reports to the Head of Administration
• Maintain close communication with school leadership, teaching staff, parents, and external partners to align program development with the school’s mission and vision.

Program Coordination and Operational Management

• Oversee the day-to-day operations and overall coordination of all extracurricular activities, ensuring smooth and efficient program delivery.
• Plan and schedule a broad range of afternoon programs, including sports, arts, academic enrichment, and social activities.
• Manage timetables, staffing, resource allocation, and logistics for all activities.

Financial and Resource Management

• Develop and monitor program budgets, ensuring financial transparency and accountability.
• Identify and secure external funding sources or sponsorships where applicable.
• Coordinate closely with the school’s finance department and external partners to ensure sustainable program funding.
• Contribute to pricing models and fee structures for program participation.
• Preparing an annual report on the extra-curricular program for the Principal and Head of Administration, which includes making recommendations for future programs and resource requirements.

Stakeholder Engagement and External Partnerships

• Build and maintain partnerships with external organizations, institutions, and sponsors (e.g. KESA, KAISSO, local clubs, NGOs) to enhance program offerings and community impact.
• Serve as the liaison between the school and key external partners such as Elevate Sports, once formalized, ensuring smooth operational coordination.
• Attend coordination meetings with external providers and internal leadership to align joint programming (e.g. scheduling, logistics, feedback loops).
• Facilitate integration of externally managed activities (such as swimming or team training) into the broader extracurricular framework, ensuring consistency in quality, communication, and safety standards.

Compliance, Safety & Risk Management

• Review and ensure that all activities are in full compliance with applicable legal, insurance, and safety regulations.
• Develop and implement safety protocols, supervision plans, and emergency response procedures for all after-school activities.
• Liaise with the school’s legal advisors and insurers to maintain appropriate coverage for extracurricular operations.

Qualifications or requirements (e.g., education, skills)

Qualifications & Experience

• Bachelor’s degree in Education, Sports Management, Business Administration, or a related field.
• At least 5 years’ leadership experience in extracurricular program management, sports/youth development, or education-related roles.
• Proven success in program development, team coordination, and stakeholder engagement.

Skills & Attributes

• Strong interpersonal and communication skills across diverse audiences.
• Experience in budgeting, financial oversight, and external fundraising or sponsorship.
• Sound knowledge of safety and liability protocols in youth and sports programming.
• Highly organized, proactive, and flexible approach to leadership.
• Proficiency in German is a strong asset.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

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• Develop a clear vision and long-term strategy for the growth and integration of extracurricular activities, including but not limited to the Sports Academy, into the school’s overall educational framework.
• Ensure high quality standards across all offerings, including sports training, creative activities, academic support, and student care.
• Meeting regularly with the Head of Administration and Principal to review the progress and development of the extra-curricular program termly, and provide reports to the Head of Administration
• Maintain close communication with school leadership, teaching staff, parents, and external partners to align program development with the school’s mission and vision.
• Oversee the day-to-day operations and overall coordination of all extracurricular activities, ensuring smooth and efficient program delivery.
• Plan and schedule a broad range of afternoon programs, including sports, arts, academic enrichment, and social activities.
• Manage timetables, staffing, resource allocation, and logistics for all activities.
• Develop and monitor program budgets, ensuring financial transparency and accountability.
• Identify and secure external funding sources or sponsorships where applicable.
• Coordinate closely with the school’s finance department and external partners to ensure sustainable program funding.
• Contribute to pricing models and fee structures for program participation.
• Preparing an annual report on the extra-curricular program for the Principal and Head of Administration, which includes making recommendations for future programs and resource requirements.
• Build and maintain partnerships with external organizations, institutions, and sponsors (e.g. KESA, KAISSO, local clubs, NGOs) to enhance program offerings and community impact.
• Serve as the liaison between the school and key external partners such as Elevate Sports, once formalized, ensuring smooth operational coordination.
• Attend coordination meetings with external providers and internal leadership to align joint programming (e.g. scheduling, logistics, feedback loops).
• Facilitate integration of externally managed activities (such as swimming or team training) into the broader extracurricular framework, ensuring consistency in quality, communication, and safety standards.
• Review and ensure that all activities are in full compliance with applicable legal, insurance, and safety regulations.
• Develop and implement safety protocols, supervision plans, and emergency response procedures for all after-school activities.
• Liaise with the school’s legal advisors and insurers to maintain appropriate coverage for extracurricular operations.

• Strong interpersonal and communication skills across diverse audiences.
• Experience in budgeting, financial oversight, and external fundraising or sponsorship.
• Sound knowledge of safety and liability protocols in youth and sports programming.
• Highly organized, proactive, and flexible approach to leadership.
• Proficiency in German is a strong asset.

• Bachelor’s degree in Education, Sports Management, Business Administration, or a related field.
• At least 5 years’ leadership experience in extracurricular program management, sports/youth development, or education-related roles.
• Proven success in program development, team coordination, and stakeholder engagement.