Description

To manage, maintain, and secure patient health records in compliance with professional, legal, and organizational standards, ensuring accurate documentation, easy retrieval, and confidentiality of patient information.

Key Responsibilities:

• Collect, organize, and maintain patient medical records accurately and systematically.
• Ensure all patient records are updated promptly after consultations, procedures, or treatments.
• Implement and maintain an efficient filing system for both paper-based and electronic medical records.
• Retrieve medical records for clinical, administrative, and research purposes as requested.
• Verify the completeness, accuracy, and consistency of health records before filing.
• Maintain strict confidentiality of patient information in line with data protection regulations.
• Monitor the proper use and access of electronic health record systems.
• Prepare and submit periodic reports on patient records, data trends, and departmental activities.
• Assist in audits, compliance checks, and accreditation processes related to health records management.
• Train clinical and administrative staff in proper documentation and record-keeping practices.
• Identify and correct errors or discrepancies in patient records in collaboration with clinical staff.
• Support clinical staff in coding diagnoses, procedures, and treatments according to standard classification systems.
• Participate in the implementation of health information management policies, quality improvement initiatives, and workflow optimization.
• Assist in archiving, retention, and disposal of health records in accordance with legal and organizational guidelines.

Requirements

• Diploma or Degree in Health Records, Health Information Management, or a related field from a recognized institution.
• Valid certification/license from the Kenya Health Records and Information Officers Council.
• Minimum of 2 years of experience in health records or medical records management.
• Knowledge of electronic health record systems and standard classification/coding practices.
• Excellent organizational, analytical, and problem-solving skills.
• Strong communication and interpersonal skills.

Skills

• Multi-Skilled

Job role insights

• Date posted
• March 5, 2026
• Closing date
• March 30, 2026
• Hiring location
• Busia
• Offered salary
• Negotiable Price
• Career level
• Middle Level
• Qualification
• Certificate
• Experience
• 2 years

• Collect, organize, and maintain patient medical records accurately and systematically.
• Ensure all patient records are updated promptly after consultations, procedures, or treatments.
• Implement and maintain an efficient filing system for both paper-based and electronic medical records.
• Retrieve medical records for clinical, administrative, and research purposes as requested.
• Verify the completeness, accuracy, and consistency of health records before filing.
• Maintain strict confidentiality of patient information in line with data protection regulations.
• Monitor the proper use and access of electronic health record systems.
• Prepare and submit periodic reports on patient records, data trends, and departmental activities.
• Assist in audits, compliance checks, and accreditation processes related to health records management.
• Train clinical and administrative staff in proper documentation and record-keeping practices.
• Identify and correct errors or discrepancies in patient records in collaboration with clinical staff.
• Support clinical staff in coding diagnoses, procedures, and treatments according to standard classification systems.
• Participate in the implementation of health information management policies, quality improvement initiatives, and workflow optimization.
• Assist in archiving, retention, and disposal of health records in accordance with legal and organizational guidelines.

• Multi-Skilled

• Diploma or Degree in Health Records, Health Information Management, or a related field from a recognized institution.
• Valid certification/license from the Kenya Health Records and Information Officers Council.
• Minimum of 2 years of experience in health records or medical records management.
• Knowledge of electronic health record systems and standard classification/coding practices.
• Excellent organizational, analytical, and problem-solving skills.
• Strong communication and interpersonal skills.