The International Rescue Committee is a global humanitarian aid, relief and development nongovernmental organization.

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Health Records and Information Assistant

Job Type

Full Time

Qualification

BA/BSc/HND , Diploma

Experience

2 - 3 years

Location

Turkana

Job Field

Administration / Secretarial , ICT / Computer

Key Responsibilities

Data Management

Maintain accurate, complete, and up-to-date health records for patients.

Compile, organize, and store patient records following data privacy policies and health facility protocols.

Ensure timely entry of health data into relevant systems such as KHIS, DHIS2, or LMIS.

Data Analysis and Reporting

Extract data from EMR, compile, and analyse data for monthly, quarterly, and annual reports.

Track key performance indicators and support program monitoring and evaluation.

Assist in generating reports for stakeholders, including facility leadership, donors and government bodies.

Quality Assurance

With MEAL team and facility in-charges , conduct regular Data Quality Audits (DQA) to ensure data accuracy, completeness, and reliability.

Work closely with clinicians and MEAL teams to identify and resolve data discrepancies.

Maintain integrity and confidentiality of all patient and program data.

System Management

Manage both paper-based and electronic health records systems effectively.

Support the transition from manual systems to digital records systems as needed.

Train staff on data tools and health information systems usage.

Collaboration and Capacity Building

Provide mentorship and technical support to health facility staff on data management processes.

Facilitate health information training for staff and data clerks.

Collaborate with MEAL, clinical teams, and government stakeholders for data alignment and reporting.

Administration

Manage medical records filing and retrieval systems to ensure efficient access to data.

Ensure compliance with Ministry of Health (MoH) and facility health records policies.

Prepare and update facility whiteboards and reporting dashboards.

Supervise the incentive data clerks

Safeguarding:

Demonstrates a commitment to upholding the highest standards of integrity and professional conduct by preventing any form of abuse, exploitation or harassment. Promotes a safe and respectful environment for clients, colleagues and communities whilst promptly reporting any safeguarding concerns in accordance with IRC policies and procedures.

Qualifications and Requirements

Education

Diploma or bachelor’s degree in health Records and Information Management or related field in a recognized institution.

Experience

At least 2-3 years of experience working as a Health Records Assistants

Experience with health systems like KHIS, DHIS2

Experience working with , electronic medical records (EMR) is desirable

• Maintain accurate, complete, and up-to-date health records for patients.
• Compile, organize, and store patient records following data privacy policies and health facility protocols.
• Ensure timely entry of health data into relevant systems such as KHIS, DHIS2, or LMIS.
• Extract data from EMR, compile, and analyse data for monthly, quarterly, and annual reports.
• Track key performance indicators and support program monitoring and evaluation.
• Assist in generating reports for stakeholders, including facility leadership, donors and government bodies.
• With MEAL team and facility in-charges , conduct regular Data Quality Audits (DQA) to ensure data accuracy, completeness, and reliability.
• Work closely with clinicians and MEAL teams to identify and resolve data discrepancies.
• Maintain integrity and confidentiality of all patient and program data.
• Manage both paper-based and electronic health records systems effectively.
• Support the transition from manual systems to digital records systems as needed.
• Train staff on data tools and health information systems usage.
• Provide mentorship and technical support to health facility staff on data management processes.
• Facilitate health information training for staff and data clerks.
• Collaborate with MEAL, clinical teams, and government stakeholders for data alignment and reporting.
• Manage medical records filing and retrieval systems to ensure efficient access to data.
• Ensure compliance with Ministry of Health (MoH) and facility health records policies.
• Prepare and update facility whiteboards and reporting dashboards.
• Supervise the incentive data clerks
• Demonstrates a commitment to upholding the highest standards of integrity and professional conduct by preventing any form of abuse, exploitation or harassment. Promotes a safe and respectful environment for clients, colleagues and communities whilst promptly reporting any safeguarding concerns in accordance with IRC policies and procedures.

• Data Management
• Data Analysis
• Reporting
• Data Quality Assurance
• System Management
• Collaboration
• Capacity Building
• Administration
• KHIS
• DHIS2
• EMR

• Diploma or bachelor’s degree in health Records and Information Management or related field in a recognized institution.
• At least 2-3 years of experience working as a Health Records Assistants
• Experience with health systems like KHIS, DHIS2
• Experience working with , electronic medical records (EMR) is desirable