We are dedicated to authentic, genuine service and delivering the warmest hospitality with passion. We are humble, generous and empathetic towards everyone within our collective, whether we are welcoming and hosting guests, working alongside colleagues or collaborating with partners, communities or governments. We are inclusive and have fun expanding the wor...

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Human Resource Intern

Job TypeFull Time

QualificationBA/BSc/HND , Diploma

Experience

LocationNairobi

Job FieldHuman Resources / HR , Internships

PRIMARY PURPOSE

As an HR Intern, your primary purpose will be to support the Human Resources department in documentation management, digital filing, and drafting of HR correspondence. The role requires a high level of organization, attention to detail, and confidentiality while ensuring employee records are accurate, accessible, and audit-ready.

Detailed Responsibilities

HR Documentation & Filing:

• Ensure all employee files (contracts, statutory documents, personal records) are complete and properly organized
• Maintain and update both physical and digital filing systems in line with company standards
• Digitize employee records and ensure accuracy of electronic HR databases
• Ensure all documentation is filed systematically for ease of retrieval and audit compliance
• Track missing or incomplete documentation and follow up for closure
• Archive and maintain historical employee records securely

HR Letters & Correspondence:

• Assist in drafting HR letters including:
• Employment contracts
• Confirmation letters
• Disciplinary and warning letters
• General employee communication

HR Administrative Support:

• Assist in preparing onboarding documentation for new employees
• Assist with general HR administrative duties as assigned
• Coordinate documentation flow from camps and lodges to ensure completeness of employee files
• Support updating employee records and tracking key HR documentation

HR Information Management:

• Maintain accurate HR data records and ensure consistency across systems and files
• Support document preparation for audits and internal reviews
• Assist in basic HR reporting related to documentation and record tracking

General:

• Maintain strict confidentiality of all employee information
• Support the HR team with ad hoc administrative tasks
• Ensure compliance with company policies and document management standards

CANDIDATE PROFILE

Qualification:

• Bachelor’s degree OR Diploma in Human Resource Management
• Basic understanding of HR processes is an added advantage
• Proficiency in Microsoft Office applications (Word and Excel)

Experience:

• Prior Internship experience is an added advantage

Skills:

• Strong organizational and filing skills
• High attention to detail and accuracy
• Good written communication skills (critical for drafting HR letters)
• High level of confidentiality and professionalism
• Ability to follow structured processes and maintain consistency
• Proactive, reliable, and willing to learn

• Ensure all employee files (contracts, statutory documents, personal records) are complete and properly organized
• Maintain and update both physical and digital filing systems in line with company standards
• Digitize employee records and ensure accuracy of electronic HR databases
• Ensure all documentation is filed systematically for ease of retrieval and audit compliance
• Track missing or incomplete documentation and follow up for closure
• Archive and maintain historical employee records securely
• Assist in drafting HR letters including: Employment contracts, Confirmation letters, Disciplinary and warning letters, General employee communication
• Assist in preparing onboarding documentation for new employees
• Assist with general HR administrative duties as assigned
• Coordinate documentation flow from camps and lodges to ensure completeness of employee files
• Support updating employee records and tracking key HR documentation
• Maintain accurate HR data records and ensure consistency across systems and files
• Support document preparation for audits and internal reviews
• Assist in basic HR reporting related to documentation and record tracking
• Maintain strict confidentiality of all employee information
• Support the HR team with ad hoc administrative tasks
• Ensure compliance with company policies and document management standards

• Strong organizational and filing skills
• High attention to detail and accuracy
• Good written communication skills (critical for drafting HR letters)
• High level of confidentiality and professionalism
• Ability to follow structured processes and maintain consistency
• Proactive, reliable, and willing to learn

• Bachelor’s degree OR Diploma in Human Resource Management
• Basic understanding of HR processes is an added advantage
• Proficiency in Microsoft Office applications (Word and Excel)
• Prior Internship experience is an added advantage