Human Resources Assistant (Temporary), G5

2026-06-27T08:08:09+00:00

FULL_TIME

Nonprofit, and NGO

Human Resources (HR)

2026-07-02T17:00:00+00:00

8

The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa, and the representative office of the Secretary-General. UNON supports programme implementation of the United Nations Environment Programme (UNEP), the United Nations Human Settlements Programme (UN-Habitat) and the Resident Coordinator System (RCS) globally, as well as other UN offices in Kenya, by providing administrative, security, conference and information services (www.unon.org).

The advertised position is located in the Human Resources Management Service (HRMS) within the Division of Administrative Services of the United Nations Office at Nairobi. Within delegated authority, the incumbent will report to the Team Lead or Section Chief in the Staff Benefits and Entitlements Section (SBE). The Human Resources Assistant will perform the following duties:

ADMINISTRATION OF CONTRACTS AND STAFF MOVEMENTS: • Carry out onboarding processes of selected candidates, process personnel actions (PAs), issue Letters of Appointment, monitor contract expiration dates and process contract extension requests. • Process temporary and permanent staff movements and related administrative actions, including those related to inter-agency agreements. • Process off-boarding actions for separating staff and related separation personnel actions. • Assist staff with documentation related to benefits and entitlements by providing guidance on requirements, sharing standard forms, reviewing submissions for accuracy and completeness, and following up on missing or inaccurate information prior to processing actions in relevant systems. ADMINISTRATION OF BENEFITS AND ENTITLEMENTS: • Maintain the personal status of staff members and administer/monitor entitlements related to dependents. • Respond to a range of queries on staff benefits and entitlements, providing guidance based on established policies. • Review supporting documentation and process entitlement-related actions in the ERP system in accordance with policies and procedures. • Review and approve time and attendance requests, including parental leave, sick leave, special leave, overtime etc., ensuring accuracy and completeness. Identify inconsistencies and escalate issues to the supervisor or Operational Support Desk (OSD) when required. • Monitor submission of required annual declarations and follow up as needed; review and prepare submission of documentation related to health/life insurance and Joint Staff Pension fund. OTHER RELATED DUTIES: • Monitor implementation of staff benefits and entitlements in compliance with existing rules and regulations through review of personnel actions. • Maintain tracking tools and ensure HR records are up to date. • Assist with visualizations and updating information material such as web pages or brochures. • Participate in special human resources projects and ad hoc clean-up exercises, as needed, by independently reviewing and reconciling HR records, resolving inconsistencies, updating data in relevant systems, coordinating inputs with stakeholders, and delivering timely, accurate contributions to project outputs. • Perform other relevant duties as required.

Knowledge of the human resources policies, procedures and practices and ability to apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter.

Work Experience A minimum of five (5) years of progressively responsible experience in human resources management, administrative services or related area is required. The minimum years of relevant experience is reduced by two (2) years for candidates with a first-level University degree. Work experience of one (1) year in administering staff benefits and entitlements is required. Work experience of one (1) year in using Enterprise Resources Planning (ERP) system, such as Umoja and SAP is desirable. Work experience of one (1) year or more in data analytics or related area is desirable. Languages English is required. Reading: UN Level III Writing: UN Level III Listening: UN Level III Speaking: UN Level III

JOB-6a3f84e9b9a89