Digital Opportunity Trust (DOT) Kenya is a youth-led movement of daring social innovators who have the tools, knowledge, and networks to create opportunities and transform their own communities. We support youth to become innovators and leaders, and to create and apply digital solutions that have positive impact in their communities. We work with youth, the private sector, governments, and community-based organizations towards a collaborative vision of communities shaped by daring social innovators. DOT Kenya has been running youth-led programs focused on sustainable economic growth since 2005.

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The Human Resources and Administration Officer will provide day-to-day support to the HR and Administration function of DOT. The role focuses on employee onboarding, leave (PTO) tracking, staff support, employee benefit administration and general HR administration.

Key Responsibilities

Employee Onboarding and Records

• Support the onboarding process for new employees
• Assist in collecting and filing employee documentation
• Help coordinate HR orientation sessions for new staff

Leave (PTO) and Attendance Tracking

• Maintain accurate records of employee leaves
• Track leave requests and approvals
• Assist employees with leave application processes and balance inquiries
• Prepare basic attendance and leave reports for review

Employee Support and Point of Contact

• Act as the first point of contact for routine HR and administrative questions among employees based in Africa
• Direct employees to relevant policies and procedures
• Escalate complex issues to the Senior HR Manager as needed

HR and Administrative Support

• Maintain organized and confidential employee records
• Assist in updating HR databases and trackers
• Support performance review cycles through documentation and scheduling
• Draft basic HR correspondence such as confirmation letters, leave approvals, and internal memos

Recruitment and Training Support

• Assist with recruitment activities, including job postings, scheduling interviews, and communicating with candidates
• Support the coordination of trainings, workshops, and staff meetings

Compliance and Office Administration

• Assist in ensuring HR processes align with employment legislation and policies
• Support payroll preparation by updating employee data and leave records
• Provide general office and administrative support, including filing, procurement support, and inventory tracking

Travel Management

• Coordinate travel logistics in line with organizational policies
• Maintain accurate travel records and documentation
• Support visa processing and related compliance requirements
• Arrange accommodations, transportation, and related travel services in collaboration with country teams
• Review travel expenses and coordinate approvals and payments
• Ensure appropriate travel insurance and traveller readiness
• Provide guidance on cash advances and expense claims
• Prepare travel briefings and welcome materials for events

Qualifications and Experience

• A resident of Nairobi, Kenya, and able to legally work in Kenya;
• Bachelor’s degree preferably with a specialization in Human Resource Management
• Membership with IHRM is an asset
• 2+ years of relevant HR experience
• Strong organizational and administrative skills
• Good communication and interpersonal abilities
• Attention to detail and ability to handle confidential information
• Foundational computer skills, including Google Suite, MS Word, Excel and HRIS
• Willingness to learn and work in a team-oriented environment
• Experience supporting employees across multiple African countries is considered an asset

• Support the onboarding process for new employees
• Assist in collecting and filing employee documentation
• Help coordinate HR orientation sessions for new staff
• Maintain accurate records of employee leaves
• Track leave requests and approvals
• Assist employees with leave application processes and balance inquiries
• Prepare basic attendance and leave reports for review
• Act as the first point of contact for routine HR and administrative questions among employees based in Africa
• Direct employees to relevant policies and procedures
• Escalate complex issues to the Senior HR Manager as needed
• Maintain organized and confidential employee records
• Assist in updating HR databases and trackers
• Support performance review cycles through documentation and scheduling
• Draft basic HR correspondence such as confirmation letters, leave approvals, and internal memos
• Assist with recruitment activities, including job postings, scheduling interviews, and communicating with candidates
• Support the coordination of trainings, workshops, and staff meetings
• Assist in ensuring HR processes align with employment legislation and policies
• Support payroll preparation by updating employee data and leave records
• Provide general office and administrative support, including filing, procurement support, and inventory tracking
• Coordinate travel logistics in line with organizational policies
• Maintain accurate travel records and documentation
• Support visa processing and related compliance requirements
• Arrange accommodations, transportation, and related travel services in collaboration with country teams
• Review travel expenses and coordinate approvals and payments
• Ensure appropriate travel insurance and traveller readiness
• Provide guidance on cash advances and expense claims
• Prepare travel briefings and welcome materials for events

• Strong organizational and administrative skills
• Good communication and interpersonal abilities
• Attention to detail and ability to handle confidential information
• Foundational computer skills, including Google Suite, MS Word, Excel and HRIS
• Willingness to learn and work in a team-oriented environment

• A resident of Nairobi, Kenya, and able to legally work in Kenya;
• Bachelor’s degree preferably with a specialization in Human Resource Management
• Membership with IHRM is an asset
• 2+ years of relevant HR experience
• Experience supporting employees across multiple African countries is considered an asset