Imports Specialist
2025-06-11T12:20:44+00:00
Cosmos Limited
https://cdn.greatkenyanjobs.com/jsjobsdata/data/employer/comp_8361/logo/Cosmos-Identity-Col.png
https://cosmos-pharm.com/
FULL_TIME
Kenya
Nairobi
00100
Kenya
Healthcare
Admin & Office
2025-06-15T17:00:00+00:00
Kenya
8
The brain child of Prakash Patel, a talented pharmacist who migrated to Kenya in 1958. He quickly realised the fact that almost all medicine was being imported from abroad. Good medicine was expensive and out of the reach of the majority who were low and middle income earners. This led to the formation of Cosmos and a dream to manufacture quality and affordable medicines locally. Not only was that dream realised but Cosmos has grown to become the most reputable pharmaceutical manufacturer in east and central Africa.
Job Summary:
- The Imports Specialist will be responsible for managing the import processes in compliance with customs and government regulations, ensuring that they are carried out effectively and efficiently, optimizing, scheduling and tracking of incoming shipments/airfreights and providing timely reports to the departmental head for informed decision making. Duties/Responsibilities:
- Strategic Transport Planning
- Analyze, plan, and implement effective import logistics strategies that support business needs while minimizing costs and delays.
- Import/Export Documentation & Compliance
- Process imports and export documentation through government platforms, ensure timely payment of customs duties/levies, and maintain full compliance with regulatory requirements.
- Ensure accuracy and completeness in documentation to avoid penalties or delays.
- Exemptions & Regulatory Follow-Up
- Prepare and submit documentation for duty and tax exemption applications (KRA, PPB, VMD), and ensure timely follow-up for approvals.
- Supplier & Freight Management
- Negotiate with transporters, warehouse operators, and freight solution providers for optimal service and pricing. Build and maintain strong supplier relationships.
- Industry Intelligence & Strategy
- Monitor global and local supply chain trends and integrate key insights into departmental strategies and operations. 6. Shipment Tracking & Expediting
- Schedule, track, and follow up on shipments to ensure timely delivery and supplier compliance with agreed timelines.
- Efficiency & Cost Control
- Provide timely documentation to minimize demurrage and delays at customs.
- Calculate landed costs, monitor cost drivers like demurrage, and report monthly to management.
- Customs & AEO Reporting
- Prepare and submit the Authorized Economic Operator (AEO) report and other statutory documentation as required.
- Serve as the primary contact for KRA and customs, ensuring the company stays up to date with all policies, licenses, and restrictions. 9. Performs other related duties as assigned.
Required Skills/Abilities:
- Excellent communication skills.
- Excellent analytical skills.
- High productivity, reliable attendance, attention to quality, ability to learn new skills.
- Strong skills in organising and prioritizing work
- Ability to work with minimal supervision and able to meet tight deadlines.
- Excellent interpersonal and project management skills.
- Computer Literacy Le. Ms. Word, Excel, PowerPoint, Access etc.
Education and Experience:
- A Bachelor’s degree in Supply Chain Management, Logistics, Business, or a related field.
- Minimum of 3 years’ experience in import/export operations, preferably in a regulated or manufacturing industry.
- Strong knowledge of customs procedures, documentation (IDF, COC, etc.), and duty exemption processes.
- Excellent negotiation and supplier relationship management skills.
- Proficiency in using government trade portals (eg, ICMS, Simba System, etc.).
- Sharp analytical and reporting skills with a focus on cost control and compliance.
The Imports Specialist will be responsible for managing the import processes in compliance with customs and government regulations, ensuring that they are carried out effectively and efficiently, optimizing, scheduling and tracking of incoming shipments/airfreights and providing timely reports to the departmental head for informed decision making. Duties/Responsibilities: Strategic Transport Planning Analyze, plan, and implement effective import logistics strategies that support business needs while minimizing costs and delays. Import/Export Documentation & Compliance Process imports and export documentation through government platforms, ensure timely payment of customs duties/levies, and maintain full compliance with regulatory requirements. Ensure accuracy and completeness in documentation to avoid penalties or delays. Exemptions & Regulatory Follow-Up Prepare and submit documentation for duty and tax exemption applications (KRA, PPB, VMD), and ensure timely follow-up for approvals. Supplier & Freight Management Negotiate with transporters, warehouse operators, and freight solution providers for optimal service and pricing. Build and maintain strong supplier relationships. Industry Intelligence & Strategy Monitor global and local supply chain trends and integrate key insights into departmental strategies and operations. 6. Shipment Tracking & Expediting Schedule, track, and follow up on shipments to ensure timely delivery and supplier compliance with agreed timelines. Efficiency & Cost Control Provide timely documentation to minimize demurrage and delays at customs. Calculate landed costs, monitor cost drivers like demurrage, and report monthly to management. Customs & AEO Reporting Prepare and submit the Authorized Economic Operator (AEO) report and other statutory documentation as required. Serve as the primary contact for KRA and customs, ensuring the company stays up to date with all policies, licenses, and restrictions. 9. Performs other related duties as assigned.
Excellent communication skills. Excellent analytical skills. High productivity, reliable attendance, attention to quality, ability to learn new skills. Strong skills in organising and prioritizing work Ability to work with minimal supervision and able to meet tight deadlines. Excellent interpersonal and project management skills. Computer Literacy Le. Ms. Word, Excel, PowerPoint, Access etc.
A Bachelor’s degree in Supply Chain Management, Logistics, Business, or a related field. Minimum of 3 years’ experience in import/export operations, preferably in a regulated or manufacturing industry. Strong knowledge of customs procedures, documentation (IDF, COC, etc.), and duty exemption processes. Excellent negotiation and supplier relationship management skills. Proficiency in using government trade portals (eg, ICMS, Simba System, etc.). Sharp analytical and reporting skills with a focus on cost control and compliance.
JOB-6849749c71175
Vacancy title:
Imports Specialist
[Type: FULL_TIME, Industry: Healthcare, Category: Admin & Office]
Jobs at:
Cosmos Limited
Deadline of this Job:
Sunday, June 15 2025
Duty Station:
Kenya | Nairobi | Kenya
Summary
Date Posted: Wednesday, June 11 2025, Base Salary: Not Disclosed
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JOB DETAILS:
The brain child of Prakash Patel, a talented pharmacist who migrated to Kenya in 1958. He quickly realised the fact that almost all medicine was being imported from abroad. Good medicine was expensive and out of the reach of the majority who were low and middle income earners. This led to the formation of Cosmos and a dream to manufacture quality and affordable medicines locally. Not only was that dream realised but Cosmos has grown to become the most reputable pharmaceutical manufacturer in east and central Africa.
Job Summary:
- The Imports Specialist will be responsible for managing the import processes in compliance with customs and government regulations, ensuring that they are carried out effectively and efficiently, optimizing, scheduling and tracking of incoming shipments/airfreights and providing timely reports to the departmental head for informed decision making. Duties/Responsibilities:
- Strategic Transport Planning
- Analyze, plan, and implement effective import logistics strategies that support business needs while minimizing costs and delays.
- Import/Export Documentation & Compliance
- Process imports and export documentation through government platforms, ensure timely payment of customs duties/levies, and maintain full compliance with regulatory requirements.
- Ensure accuracy and completeness in documentation to avoid penalties or delays.
- Exemptions & Regulatory Follow-Up
- Prepare and submit documentation for duty and tax exemption applications (KRA, PPB, VMD), and ensure timely follow-up for approvals.
- Supplier & Freight Management
- Negotiate with transporters, warehouse operators, and freight solution providers for optimal service and pricing. Build and maintain strong supplier relationships.
- Industry Intelligence & Strategy
- Monitor global and local supply chain trends and integrate key insights into departmental strategies and operations. 6. Shipment Tracking & Expediting
- Schedule, track, and follow up on shipments to ensure timely delivery and supplier compliance with agreed timelines.
- Efficiency & Cost Control
- Provide timely documentation to minimize demurrage and delays at customs.
- Calculate landed costs, monitor cost drivers like demurrage, and report monthly to management.
- Customs & AEO Reporting
- Prepare and submit the Authorized Economic Operator (AEO) report and other statutory documentation as required.
- Serve as the primary contact for KRA and customs, ensuring the company stays up to date with all policies, licenses, and restrictions. 9. Performs other related duties as assigned.
Required Skills/Abilities:
- Excellent communication skills.
- Excellent analytical skills.
- High productivity, reliable attendance, attention to quality, ability to learn new skills.
- Strong skills in organising and prioritizing work
- Ability to work with minimal supervision and able to meet tight deadlines.
- Excellent interpersonal and project management skills.
- Computer Literacy Le. Ms. Word, Excel, PowerPoint, Access etc.
Education and Experience:
- A Bachelor’s degree in Supply Chain Management, Logistics, Business, or a related field.
- Minimum of 3 years’ experience in import/export operations, preferably in a regulated or manufacturing industry.
- Strong knowledge of customs procedures, documentation (IDF, COC, etc.), and duty exemption processes.
- Excellent negotiation and supplier relationship management skills.
- Proficiency in using government trade portals (eg, ICMS, Simba System, etc.).
- Sharp analytical and reporting skills with a focus on cost control and compliance.
Work Hours: 8
Experience in Months: 36
Level of Education: bachelor degree
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