Vacancy title:
Invoicing Clerk

[Type: FULL_TIME, Industry: Arts, Audio/Video Technology and Communications, Category: Transportation & Logistics]

Jobs at:
Snap Star Talent

Deadline of this Job:
Wednesday, October 29 2025

Duty Station:
Kenya | Nairobi | Kenya

Summary
Date Posted: Wednesday, October 15 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Roles and Responsibilities

• Create sales orders based on Local Purchase Orders (LPOs), emails, or other approved order methods.
• Convert approved sales orders into invoices in a timely and accurate manner.
• Verify and monitor customer credit limits prior to invoicing.
• Communicate with customers and/or the sales team regarding outstanding payments and follow up to ensure timely collections.
• Respond to customer inquiries related to invoices, orders, or payment status.
• Prepare and issue Goods Received Notes (GRNs) and Credit Notes (CNs) accurately.
• Coordinate with the dispatch department to ensure timely submission of invoices and loading summaries aligned with deliveries.
• Liaise with the production team to confirm stock availability before order processing.
• Maintain and update accurate customer billing and payment records.
• Support the finance/operations team with reporting as required.
• Report in a timely manner any challenges affecting the department.

Key Performance Indicators

• Timeliness of invoicing.
• Number of invoice-related errors.
• Adherence to credit control procedures.
• Customer query resolution time.
• Timeliness of invoice dispatch aligned with delivery.
• Accuracy of GRNs and CNs issued, including correct warehouse selection, SKU, quantity, and type of error.
• Positive inter-departmental feedback (dispatch, production, sales).

Experience Profile

• Minimum 1–3 years of experience in invoicing, billing, or accounts receivable roles.
• Experience working with ERP/accounting systems and MS Excel.
• Exposure to fast-paced environments such as manufacturing, trading, or distribution industries is preferred.

Skill Requirements

• Strong numerical and data entry skills with attention to detail.
• Knowledge of invoicing, credit control, and general accounting principles.
• Proficiency in Microsoft Office (especially Excel); ERP system (especially SAP) experience is an advantage.
• Good written and verbal communication skills.
• Ability to prioritize tasks and meet deadlines.
• Customer-focused with a proactive approach to resolving issues.

Personal Attributes

• Detail-oriented and accurate.
• Responsible and accountable.
• Proactive and results-driven.
• Excellent interpersonal and teamwork skills.
• Professional and courteous in customer interactions.
• Organized with strong time management abilities.

Work Hours: 8

Experience in Months: 36

Level of Education: bachelor degree

Job application procedure

Interested and Qualified candidates can Click to apply

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