Background information about the job or company

Emerge Egress Consulting is a Management and Training Consulting established in 2017 (herein referred as EEC). EEC specializes in offering tailored and proficient HR Management training and team building services. We examine issues of concern in depth and we have specialized in training which looks at the demand for potential success of Government, Local ...

Role Objective

Our client, a well-established mid-tier law firm, is looking to recruit a highly organized and dependable Legal Office Assistant. The successful candidate will play a key role in supporting office operations and providing administrative assistance within a busy legal environment.

Core Duties and Responsibilities

• Coordinate and oversee daily office administrative operations.
• Maintain organized filing systems, legal records, and registers.
• Scan, file, archive, and retrieve documents accurately.
• Draft, type, format, and proofread legal and administrative documents.
• Manage incoming and outgoing communication including emails, phone calls, and correspondence.
• Schedule meetings, appointments, and manage calendars for legal staff.
• Prepare meeting agendas, reports, summaries, and minutes.
• Support communication between advocates, clients, and external stakeholders.
• Assist in preparation, processing, and tracking of legal documents and invoices.
• Prepare payment vouchers and support administrative financial processes.
• Support petty cash management and tracking of office expenses.
• Coordinate office procurement and inventory management.
• Ensure timely settlement of subscriptions, utility bills, and statutory payments.
• Coordinate travel bookings, accommodation, and logistics arrangements.
• Manage front office operations and professionally handle client inquiries.
• Monitor office cleanliness, maintenance, and overall operational efficiency.
• Support planning and coordination of meetings, workshops, and office events.
• Maintain confidentiality and professionalism in handling sensitive information.
• Perform any other administrative duties assigned.

Job Specifications and Qualifications

• Diploma in Law, Business Administration, Communication, or a related discipline
• Minimum of 2 years’ relevant experience in a similar role
• Proficiency in Microsoft Office applications

Key Competencies

• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Strong interpersonal and customer service skills.
• High level of integrity, professionalism, and confidentiality.
• Ability to work independently and under pressure.
• Strong attention to detail and problem-solving skills.

• Coordinate and oversee daily office administrative operations.
• Maintain organized filing systems, legal records, and registers.
• Scan, file, archive, and retrieve documents accurately.
• Draft, type, format, and proofread legal and administrative documents.
• Manage incoming and outgoing communication including emails, phone calls, and correspondence.
• Schedule meetings, appointments, and manage calendars for legal staff.
• Prepare meeting agendas, reports, summaries, and minutes.
• Support communication between advocates, clients, and external stakeholders.
• Assist in preparation, processing, and tracking of legal documents and invoices.
• Prepare payment vouchers and support administrative financial processes.
• Support petty cash management and tracking of office expenses.
• Coordinate office procurement and inventory management.
• Ensure timely settlement of subscriptions, utility bills, and statutory payments.
• Coordinate travel bookings, accommodation, and logistics arrangements.
• Manage front office operations and professionally handle client inquiries.
• Monitor office cleanliness, maintenance, and overall operational efficiency.
• Support planning and coordination of meetings, workshops, and office events.
• Maintain confidentiality and professionalism in handling sensitive information.
• Perform any other administrative duties assigned.

• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Strong interpersonal and customer service skills.
• High level of integrity, professionalism, and confidentiality.
• Ability to work independently and under pressure.
• Strong attention to detail and problem-solving skills.
• Proficiency in Microsoft Office applications

• Diploma in Law, Business Administration, Communication, or a related discipline
• Minimum of 2 years’ relevant experience in a similar role
• Proficiency in Microsoft Office applications