Role Purpose

To build, operationalize, and strengthen Graceworld Foundation's MEAL systems across all programs, ensuring high-quality, ethical, and timely data drives evidence-based decision-making, program quality improvement, and credible impact reporting.

Job Summary

The MEAL Officer will serve as GWF's technical lead for Monitoring, Evaluation, Accountability, and Learning. The officer will design and manage M&E frameworks, data collection systems, accountability mechanisms, and organizational learning processes across all program sectors (Food Security, Education, Livelihoods, Health, WASH & Environment).

Key Responsibilities

MEAL Systems Design & Data Management

• Develop and maintain program-specific M&E plans, log frames, Results Frameworks, and MEAL Plans with indicator reference sheets.
• Design and manage data collection tools and systems including KoBoCollect/ODK forms, MIS dashboards, and beneficiary databases.
• Maintain Indicator Performance Tracking Tables (IPTTs) for all active projects, updated monthly.
• Ensure accuracy, completeness, and security of GWF's centralized beneficiary database.

Field Monitoring, Surveys & Evaluations

• Design and lead baseline, midline, and endline surveys, KAP surveys, and Post-Distribution Monitoring (PDM) exercises.
• Conduct regular field monitoring visits to verify program activities, beneficiary data, and implementation quality.
• Manage the MEAL Action Plan Tracker and Field Visit Tracker to ensure timely follow-up.
• Support external evaluations by coordinating data requests, facilitating FGDs/KIIs, and providing technical MEAL inputs.

Accountability, Feedback & Learning

• Establish and manage GWF's Community Feedback and Accountability Mechanism (CFAM) in line with Core Humanitarian Standards.
• Maintain the Accountability Tracker and ensure all community feedback is acknowledged and resolved within agreed SLAs.
• Facilitate learning reviews, After-Action Reviews (AARs), and reflection sessions; document and disseminate findings.
• Produce learning briefs, data dashboards, and MEAL reports to inform program adaptation and donor communications.

Reporting, Capacity Building & Ethics

• Compile monthly, quarterly, and annual MEAL reports with data visualizations.
• Build MEAL capacity of program staff and community data collectors through training, SOPs, and on-the-job coaching.
• Uphold data quality standards, beneficiary informed consent protocols, and data protection across all programs.
• Contribute to proposal development by designing M&E frameworks, SMART indicators, and MEAL sections.

Qualifications & Experience

Essential

• Bachelor's degree in Statistics, Mathematics, Social Sciences, Development Studies, Information Management, or related field.
• Minimum 2 years of hands-on MEAL experience within a development or humanitarian NGO.
• Proven proficiency in designing and deploying data collection tools using KoBoCollect, ODK, or CommCare.
• Strong quantitative analysis skills using advanced MS Excel and at least one statistical package (SPSS or STATA).
• Practical experience establishing or managing community feedback and accountability mechanisms (CFAM/CFRM).

Desirable

• Familiarity with donor M&E frameworks: USAID CDCS, EU logical frameworks, UN-agency IPTT formats.
• Experience with data visualization tools (Power BI, Tableau, or advanced Excel dashboards).
• Knowledge of GIS/spatial analysis tools (QGIS, ArcGIS, Google Earth Engine).
• Understanding of Core Humanitarian Standards (CHS) and ALNAP accountability principles.

Core Competencies & Skills

• Exceptional attention to detail and commitment to data accuracy and quality assurance.
• Ability to synthesize complex data into clear, actionable insights for non-technical audiences.
• Strong technical report writing with demonstrated ability to produce donor-ready MEAL reports.
• Excellent training facilitation and capacity-building skills for non-MEAL staff at all levels.
• Proficiency in English with strong written communication; Kiswahili an asset.
• High commitment to data ethics, beneficiary confidentiality, and responsible data management.

• Develop and maintain program-specific M&E plans, log frames, Results Frameworks, and MEAL Plans with indicator reference sheets.
• Design and manage data collection tools and systems including KoBoCollect/ODK forms, MIS dashboards, and beneficiary databases.
• Maintain Indicator Performance Tracking Tables (IPTTs) for all active projects, updated monthly.
• Ensure accuracy, completeness, and security of GWF's centralized beneficiary database.
• Design and lead baseline, midline, and endline surveys, KAP surveys, and Post-Distribution Monitoring (PDM) exercises.
• Conduct regular field monitoring visits to verify program activities, beneficiary data, and implementation quality.
• Manage the MEAL Action Plan Tracker and Field Visit Tracker to ensure timely follow-up.
• Support external evaluations by coordinating data requests, facilitating FGDs/KIIs, and providing technical MEAL inputs.
• Establish and manage GWF's Community Feedback and Accountability Mechanism (CFAM) in line with Core Humanitarian Standards.
• Maintain the Accountability Tracker and ensure all community feedback is acknowledged and resolved within agreed SLAs.
• Facilitate learning reviews, After-Action Reviews (AARs), and reflection sessions; document and disseminate findings.
• Produce learning briefs, data dashboards, and MEAL reports to inform program adaptation and donor communications.
• Compile monthly, quarterly, and annual MEAL reports with data visualizations.
• Build MEAL capacity of program staff and community data collectors through training, SOPs, and on-the-job coaching.
• Uphold data quality standards, beneficiary informed consent protocols, and data protection across all programs.
• Contribute to proposal development by designing M&E frameworks, SMART indicators, and MEAL sections.

• Proven proficiency in designing and deploying data collection tools using KoBoCollect, ODK, or CommCare.
• Strong quantitative analysis skills using advanced MS Excel and at least one statistical package (SPSS or STATA).
• Practical experience establishing or managing community feedback and accountability mechanisms (CFAM/CFRM).
• Familiarity with donor M&E frameworks: USAID CDCS, EU logical frameworks, UN-agency IPTT formats.
• Experience with data visualization tools (Power BI, Tableau, or advanced Excel dashboards).
• Knowledge of GIS/spatial analysis tools (QGIS, ArcGIS, Google Earth Engine).
• Understanding of Core Humanitarian Standards (CHS) and ALNAP accountability principles.
• Exceptional attention to detail and commitment to data accuracy and quality assurance.
• Ability to synthesize complex data into clear, actionable insights for non-technical audiences.
• Strong technical report writing with demonstrated ability to produce donor-ready MEAL reports.
• Excellent training facilitation and capacity-building skills for non-MEAL staff at all levels.
• Proficiency in English with strong written communication; Kiswahili an asset.
• High commitment to data ethics, beneficiary confidentiality, and responsible data management.

• Bachelor's degree in Statistics, Mathematics, Social Sciences, Development Studies, Information Management, or related field.
• Minimum 2 years of hands-on MEAL experience within a development or humanitarian NGO.