POSITION OVERVIEW:

Maintenance Coordinator coordinates the day to day operations for ongoing facility maintenance involving the repair of buildings, water systems, grounds, furniture, related non-medical equipment, and waste management at the hospital premises to ensure that they are in good and safe conditions at all times. Their function assists the Facility Manager/Director to ensure seamless operations and maintenance of the hospital facility and infrastructure, as well as, coordinating infrastructure projects related to building and construction.

ESSENTIAL DUTIES:

• Implementation of maintenance objects managed by the Facility Manager/Director.
• Assist in the planning, development, and execution of approved construction and renovation projects.
• Implement and assure follow-up of maintenance strategy documented through CMS (computerized asset management system) and support maintenance team in achieving maintenance objectives for the facility.
• Acts as the internal auditor for all tasks, jobs and work done by external contractors
• Raises adequate documentation for internal building projects, i.e. bill of quantities (boqs), projects plans, inspection reports and handover reports
• Monitors and maintains the Computerized Maintenance Management System (CMMS) and provides training to users of the system. Annually completes an audit of the information in the system and works with the Facility Manager/Director to correct and update the system information.
• Lead and train maintenance team in the approved practices and procedures for proper facility and equipment maintenance.
• Coordinates maintenance works with departments to ensure smooth running of the department and implementation of maintenance activities.
• Assists the Facility Manager/Director in developing and implementing maintenance schedules for facilities and related non-medical equipment that are not under service agreement.
• Monitor inventory of all the supplies, tools and equipment assigned to the maintenance department. And ensure maintenance staff have and utilize the appropriate PPE, tools, and supplies to accomplish assigned tasks.
• Supervises all casuals contracted for internal building projects, ensuring they meet the basic threshold set out in the hospital’s employment policy
• Reports maintenance activities, accomplishments, and incidents to the Facility Manager/Director
• Works alongside the maintenance team to complete maintenance activities. Provides hands-on maintenance and construction functions including but not limited to buildings, water and wastewater systems, electrical systems, furniture, fixtures, and equipment (FFE), .
• Oversees the repair of related tools and equipment with the assistance of other qualified personnel or contracted vendors (where applicable).
• Maintains an up to date file of copies of equipment manuals and schematic diagrams supplied by manufacturers electronically and in physical form.
• Uses proper safety equipment at all times when executing tasks.
• Effectively communicates with co-workers regarding equipment, facilities and their proper use.
• Reports performance of the maintenance team to the Facility Manager/Director
• Prepare work schedules for the teams under supervision and direction of the Facility Manager/Director.
• Ensures proper storage, issuance, use/upkeep and management of all maintenance-related tools and assets attached to the hospital
• Be available on call as and including weekends, nights, and holidays when need arises.
• Ensure compliance with all Health & Safety policies and processes during all work activities, including using/wearing Personal Protective Equipment as required.

• Implementation of maintenance objects managed by the Facility Manager/Director.
• Assist in the planning, development, and execution of approved construction and renovation projects.
• Implement and assure follow-up of maintenance strategy documented through CMS (computerized asset management system) and support maintenance team in achieving maintenance objectives for the facility.
• Acts as the internal auditor for all tasks, jobs and work done by external contractors
• Raises adequate documentation for internal building projects, i.e. bill of quantities (boqs), projects plans, inspection reports and handover reports
• Monitors and maintains the Computerized Maintenance Management System (CMMS) and provides training to users of the system. Annually completes an audit of the information in the system and works with the Facility Manager/Director to correct and update the system information.
• Lead and train maintenance team in the approved practices and procedures for proper facility and equipment maintenance.
• Coordinates maintenance works with departments to ensure smooth running of the department and implementation of maintenance activities.
• Assists the Facility Manager/Director in developing and implementing maintenance schedules for facilities and related non-medical equipment that are not under service agreement.
• Monitor inventory of all the supplies, tools and equipment assigned to the maintenance department. And ensure maintenance staff have and utilize the appropriate PPE, tools, and supplies to accomplish assigned tasks.
• Supervises all casuals contracted for internal building projects, ensuring they meet the basic threshold set out in the hospital’s employment policy
• Reports maintenance activities, accomplishments, and incidents to the Facility Manager/Director
• Works alongside the maintenance team to complete maintenance activities. Provides hands-on maintenance and construction functions including but not limited to buildings, water and wastewater systems, electrical systems, furniture, fixtures, and equipment (FFE), .
• Oversees the repair of related tools and equipment with the assistance of other qualified personnel or contracted vendors (where applicable).
• Maintains an up to date file of copies of equipment manuals and schematic diagrams supplied by manufacturers electronically and in physical form.
• Uses proper safety equipment at all times when executing tasks.
• Effectively communicates with co-workers regarding equipment, facilities and their proper use.
• Reports performance of the maintenance team to the Facility Manager/Director
• Prepare work schedules for the teams under supervision and direction of the Facility Manager/Director.
• Ensures proper storage, issuance, use/upkeep and management of all maintenance-related tools and assets attached to the hospital
• Be available on call as and including weekends, nights, and holidays when need arises.
• Ensure compliance with all Health & Safety policies and processes during all work activities, including using/wearing Personal Protective Equipment as required.

• Computerized asset management system (CMS/CMMS) monitoring and maintenance
• Training users on CMMS
• Leadership and team training
• Coordination with departments
• Inventory management
• Supervision of casual labor
• Hands-on maintenance and construction (buildings, water systems, electrical systems, furniture, fixtures, equipment)
• Repair of tools and equipment
• File management (equipment manuals, schematic diagrams)
• Use of proper safety equipment
• Effective communication
• Work schedule preparation
• Management of maintenance tools and assets
• Compliance with Health & Safety policies

• BA/BSc/HND