Responsibilities

• Establish and maintain a medical records process and procedure for the AGC Tenwek Cardiothoracic Centre.
• Prepare patient charts by gathering necessary information and documents from patients, ensuring accuracy and completeness.
• Organize and maintain medical records to ensure they are accurate, complete, and easily accessible.
• Process patient records for admission and discharge, ensuring timely and efficient handling of paperwork.
• Upload various patient documents, reports, consent forms, outside medical reports and ensure that they are available in the relevant HMIS.
• File paperwork and reports of inpatients promptly and accurately, maintaining an organized filing system.
• Create digital copies of paperwork and store records electronically to facilitate easy retrieval and access.
• Ensure compliance with Kenya Data Privacy laws and standards by safeguarding patient records and maintaining confidentiality.
• Transfer data into the facility's main system database accurately and efficiently, contributing to the overall efficiency of record-keeping processes.
• Assist patients with obtaining printed copies of medical records as needed and per established policies.
• Learn the SHA claim form process and ensure claim forms are prepared from the clinical staff in such a way to meet all requirements.
• Perform any other duty that may be assigned from time to time.

Requirements

• Bachelor’s degree in Health Records or equivalent qualification from a recognized institution
• Professional Qualifications (Special training or Professional certification).
• Cyber Physical Systems (CPS)
• Professional Membership/Licensing requirements
• Association of Medical Records Officers Kenya (AMRO-K)
• Have a minimum of 3 years’ experience in health records management or related field

• Establish and maintain a medical records process and procedure for the AGC Tenwek Cardiothoracic Centre.
• Prepare patient charts by gathering necessary information and documents from patients, ensuring accuracy and completeness.
• Organize and maintain medical records to ensure they are accurate, complete, and easily accessible.
• Process patient records for admission and discharge, ensuring timely and efficient handling of paperwork.
• Upload various patient documents, reports, consent forms, outside medical reports and ensure that they are available in the relevant HMIS.
• File paperwork and reports of inpatients promptly and accurately, maintaining an organized filing system.
• Create digital copies of paperwork and store records electronically to facilitate easy retrieval and access.
• Ensure compliance with Kenya Data Privacy laws and standards by safeguarding patient records and maintaining confidentiality.
• Transfer data into the facility's main system database accurately and efficiently, contributing to the overall efficiency of record-keeping processes.
• Assist patients with obtaining printed copies of medical records as needed and per established policies.
• Learn the SHA claim form process and ensure claim forms are prepared from the clinical staff in such a way to meet all requirements.
• Perform any other duty that may be assigned from time to time.

• Health Records Management
• Data Entry
• Confidentiality
• Compliance with Data Privacy Laws
• SHA Claim Form Processing

• Bachelor’s degree in Health Records or equivalent qualification from a recognized institution
• Professional Qualifications (Special training or Professional certification)
• Cyber Physical Systems (CPS)
• Professional Membership/Licensing requirements: Association of Medical Records Officers Kenya (AMRO-K)