OFFICE ASSISTANT II: GRADE OAG 11
2025-10-06T06:56:35+00:00
The Office of the Auditor-General (OAG)
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https://www.oagkenya.go.ke/
FULL_TIME
Nairobi
Nairobi
00100
Kenya
Finance
Admin & Office
2025-10-15T17:00:00+00:00
Kenya
8
Purpose of the job
This will be the entry and training grade for this cadre. This position is responsible for provision of support services to the organization to enable the Office run efficiently.
Duties and Responsibilities:
- Recording, filing and distributing all inward and outward correspondence to ensure timely delivery of documents
- Accurately store, arrange, index and classify records to ensure smooth running of the office
- Assist in the development of filing systems and maintenance of both electronic and paper-based files in the Office to ensure timely retrieval and data integrity.
- Assist in setting up, maintenance, review and documentation of records systems aimed at increasing efficiency in the Office.
- Assist staff with requests to locate and retrieve documents that had been archived
- Carry out cleaning work to the required standard and as instructed
- Ensure that tools and equipment are in good working condition and report any defects.
- Deliver files and letters to the respective destinations
- Organize and set up of the office
- Enhance and support in the security of the office by opening and closing of the main doors
- Prepare and provide refreshments for the office staff
Requirements for Appointment:
Kenya Certificate in Secondary Education mean Grade of D+ from KNEC or its equivalent and recognized qualification from a recognized institution.
Core Competences
- Creative/ Innovative - Develop new and unique ways to improve operations within the Office to deliver excellent, efficient and outstanding service/products to clients (e.g., methods, processes, systems, policies etc.). Take initiative and start activities.
- Ethical - Understand ethical behaviour and public-sector practices. Ensure that own behaviour and behaviour towards others is consistent with these standards and aligns with the values and ethical standards of the Office.
- Teamwork - Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance effectiveness within OAG.
- Relationship Building - Establish and maintain positive working relationships with others, both internally and externally ensuring the achievement of goals and objectives of the Office.
- Handle Conflict - Deal with disputes in a rational, balanced way through effective communication, problem resolving abilities and good negotiating skills, to restore the focus of the teams within the Office.
- Effective Communication - Speak, listen, and write in a clear, thorough, and efficient manner using appropriate and effective communication tools and techniques. Speak eloquently and engagingly in meetings, in one-on-one situations as well as in small and large groups. Listen, be receptive to the counterpart and adapt to the situation. Adjust the message to the recipient.
- IT Communication Systems - Knowledge of methodology and software (web-based) that the Office uses to share information, communicate and interact with relevant internal or external stakeholders.
Recording, filing and distributing all inward and outward correspondence to ensure timely delivery of documents
Accurately store, arrange, index and classify records to ensure smooth running of the office
Assist in the development of filing systems and maintenance of both electronic and paper-based files in the Office to ensure timely retrieval and data integrity.
Assist in setting up, maintenance, review and documentation of records systems aimed at increasing efficiency in the Office.
Assist staff with requests to locate and retrieve documents that had been archived
Carry out cleaning work to the required standard and as instructed
Ensure that tools and equipment are in good working condition and report any defects.
Deliver files and letters to the respective destinations
Organize and set up of the office
Enhance and support in the security of the office by opening and closing of the main doors
Prepare and provide refreshments for the office staff
Creative/ Innovative - Develop new and unique ways to improve operations within the Office to deliver excellent, efficient and outstanding service/products to clients (e.g., methods, processes, systems, policies etc.). Take initiative and start activities.
Ethical - Understand ethical behaviour and public-sector practices. Ensure that own behaviour and behaviour towards others is consistent with these standards and aligns with the values and ethical standards of the Office.
Teamwork - Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance effectiveness within OAG.
Relationship Building - Establish and maintain positive working relationships with others, both internally and externally ensuring the achievement of goals and objectives of the Office.
Handle Conflict - Deal with disputes in a rational, balanced way through effective communication, problem resolving abilities and good negotiating skills, to restore the focus of the teams within the Office.
Effective Communication - Speak, listen, and write in a clear, thorough, and efficient manner using appropriate and effective communication tools and techniques. Speak eloquently and engagingly in meetings, in one-on-one situations as well as in small and large groups. Listen, be receptive to the counterpart and adapt to the situation. Adjust the message to the recipient.
IT Communication Systems - Knowledge of methodology and software (web-based) that the Office uses to share information, communicate and interact with relevant internal or external stakeholders.
Kenya Certificate in Secondary Education mean Grade of D+ from KNEC or its equivalent and recognized qualification from a recognized institution.
JOB-68e3682303334
Vacancy title:
OFFICE ASSISTANT II: GRADE OAG 11
[Type: FULL_TIME, Industry: Finance, Category: Admin & Office]
Jobs at:
The Office of the Auditor-General (OAG)
Deadline of this Job:
Wednesday, October 15 2025
Duty Station:
Nairobi | Nairobi | Kenya
Summary
Date Posted: Monday, October 6 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Purpose of the job
This will be the entry and training grade for this cadre. This position is responsible for provision of support services to the organization to enable the Office run efficiently.
Duties and Responsibilities:
- Recording, filing and distributing all inward and outward correspondence to ensure timely delivery of documents
- Accurately store, arrange, index and classify records to ensure smooth running of the office
- Assist in the development of filing systems and maintenance of both electronic and paper-based files in the Office to ensure timely retrieval and data integrity.
- Assist in setting up, maintenance, review and documentation of records systems aimed at increasing efficiency in the Office.
- Assist staff with requests to locate and retrieve documents that had been archived
- Carry out cleaning work to the required standard and as instructed
- Ensure that tools and equipment are in good working condition and report any defects.
- Deliver files and letters to the respective destinations
- Organize and set up of the office
- Enhance and support in the security of the office by opening and closing of the main doors
- Prepare and provide refreshments for the office staff
Requirements for Appointment:
Kenya Certificate in Secondary Education mean Grade of D+ from KNEC or its equivalent and recognized qualification from a recognized institution.
Core Competences
- Creative/ Innovative - Develop new and unique ways to improve operations within the Office to deliver excellent, efficient and outstanding service/products to clients (e.g., methods, processes, systems, policies etc.). Take initiative and start activities.
- Ethical - Understand ethical behaviour and public-sector practices. Ensure that own behaviour and behaviour towards others is consistent with these standards and aligns with the values and ethical standards of the Office.
- Teamwork - Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance effectiveness within OAG.
- Relationship Building - Establish and maintain positive working relationships with others, both internally and externally ensuring the achievement of goals and objectives of the Office.
- Handle Conflict - Deal with disputes in a rational, balanced way through effective communication, problem resolving abilities and good negotiating skills, to restore the focus of the teams within the Office.
- Effective Communication - Speak, listen, and write in a clear, thorough, and efficient manner using appropriate and effective communication tools and techniques. Speak eloquently and engagingly in meetings, in one-on-one situations as well as in small and large groups. Listen, be receptive to the counterpart and adapt to the situation. Adjust the message to the recipient.
- IT Communication Systems - Knowledge of methodology and software (web-based) that the Office uses to share information, communicate and interact with relevant internal or external stakeholders.
Work Hours: 8
Experience in Months: 12
Level of Education: bachelor degree
Job application procedure
Interested in applying for this job? Click here to submit your application now.
- Candidates applying for these positions should visit our website at www.oagkenya.go.ke for more detailed job descriptions and the procedure for application.
- All applications must be emailed to the email address provided. No physical/paper applications will be accepted.
- Applicants must attach the following documents:
Fully filled Application Form clearly indicating the post applied for, full name of the applicant, National ID Card No, Telephone Number and alternate telephone contact/number and email address and all other required information.
- Academic and professional certificates
- Curriculum Vitae (CV)
- Relevant testimonials
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