Office Admin & Accountant
2025-07-10T16:41:46+00:00
ibuQa Capital Ltd
https://cdn.greatkenyanjobs.com/jsjobsdata/data/employer/comp_8571/logo/ibuQa%20Capital%20Ltd.jpeg
https://www.ibuqa.io/
FULL_TIME
Nairobi
Nairobi
00100
Kenya
Nonprofit, and NGO
Admin & Office
2025-07-20T17:00:00+00:00
Kenya
8
The Office and Accounting Administrator will be responsible for managing day-to-day office operations, handling accounting tasks, and preparing budgets to ensure smooth business operations. This role requires a detailoriented individual with strong organizational and communication skills who can balance administrative duties with financial oversight.
Responsibilities
- Accounting:
- Manage and maintain accurate financial records, including invoices, receipts, and expense reports.
- Reconcile bank statements, accounts payable, and accounts receivable.
- Process payroll and ensure compliance with financial regulations.
- Assist with monthly, quarterly, and annual financial reporting.
- Handle tax documentation, including VAT returns and any other relevant filings.
- Budget Preparation:
- Prepare and monitor company budgets, forecasting, and financial plans.
- Analyze budget performance, expenditures, and recommend cost saving measures.
- Prepare regular budget reports and ensure alignment with financial goals.
- Conduct financial variance analysis to compare actual versus budgeted performance.
- Office Administration:
- Oversee general office operations, including managing supplies,
- equipment, and vendors.
- Serve as the primary point of contact for internal and external
- communication.
- Coordinate office maintenance, repairs, and service requests.
- Assist in planning and organizing company meetings, events, and activities.
- Ensure compliance with company policies and legal regulations related to office management.
- Manage office correspondence, filing systems, and document organization.
- Maintain a professional and efficient office environment, supporting the needs of the team.
Requirements
- Bachelor’s degree in Accounting, Business Administration, or related field.
- Proven experience in accounting, budget preparation, and office administration.
- Proficiency in accounting software (e.g., Zoho) and Microsoft Office Suite (Excel, Word, PowerPoint).
- Strong understanding of financial regulations and reporting.
- Excellent organizational, multitasking, and problem-solving skills.
- Strong communication and interpersonal abilities.
- Attention to detail and high level of accuracy in financial recordkeeping.
Accounting: Manage and maintain accurate financial records, including invoices, receipts, and expense reports. Reconcile bank statements, accounts payable, and accounts receivable. Process payroll and ensure compliance with financial regulations. Assist with monthly, quarterly, and annual financial reporting. Handle tax documentation, including VAT returns and any other relevant filings. Budget Preparation: Prepare and monitor company budgets, forecasting, and financial plans. Analyze budget performance, expenditures, and recommend costsaving measures. Prepare regular budget reports and ensure alignment with financial goals. Conduct financial variance analysis to compare actual versus budgeted performance. Office Administration: Oversee general office operations, including managing supplies, equipment, and vendors. Serve as the primary point of contact for internal and external communication. Coordinate office maintenance, repairs, and service requests. Assist in planning and organizing company meetings, events, and activities. Ensure compliance with company policies and legal regulations related to office management. Manage office correspondence, filing systems, and document organization. Maintain a professional and efficient office environment, supporting the needs of the team.
Bachelor’s degree in Accounting, Business Administration, or related field. Proven experience in accounting, budget preparation, and office administration. Proficiency in accounting software (e.g., Zoho) and Microsoft Office Suite (Excel, Word, PowerPoint). Strong understanding of financial regulations and reporting. Excellent organizational, multitasking, and problem-solving skills. Strong communication and interpersonal abilities. Attention to detail and high level of accuracy in financial recordkeeping.
No Requirements
JOB-686fed4aceab9
Vacancy title:
Office Admin & Accountant
[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Admin & Office]
Jobs at:
ibuQa Capital Ltd
Deadline of this Job:
Sunday, July 20 2025
Duty Station:
Nairobi | Nairobi | Kenya
Summary
Date Posted: Thursday, July 10 2025, Base Salary: Not Disclosed
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JOB DETAILS:
The Office and Accounting Administrator will be responsible for managing day-to-day office operations, handling accounting tasks, and preparing budgets to ensure smooth business operations. This role requires a detailoriented individual with strong organizational and communication skills who can balance administrative duties with financial oversight.
Responsibilities
- Accounting:
- Manage and maintain accurate financial records, including invoices, receipts, and expense reports.
- Reconcile bank statements, accounts payable, and accounts receivable.
- Process payroll and ensure compliance with financial regulations.
- Assist with monthly, quarterly, and annual financial reporting.
- Handle tax documentation, including VAT returns and any other relevant filings.
- Budget Preparation:
- Prepare and monitor company budgets, forecasting, and financial plans.
- Analyze budget performance, expenditures, and recommend cost saving measures.
- Prepare regular budget reports and ensure alignment with financial goals.
- Conduct financial variance analysis to compare actual versus budgeted performance.
- Office Administration:
- Oversee general office operations, including managing supplies,
- equipment, and vendors.
- Serve as the primary point of contact for internal and external
- communication.
- Coordinate office maintenance, repairs, and service requests.
- Assist in planning and organizing company meetings, events, and activities.
- Ensure compliance with company policies and legal regulations related to office management.
- Manage office correspondence, filing systems, and document organization.
- Maintain a professional and efficient office environment, supporting the needs of the team.
Requirements
- Bachelor’s degree in Accounting, Business Administration, or related field.
- Proven experience in accounting, budget preparation, and office administration.
- Proficiency in accounting software (e.g., Zoho) and Microsoft Office Suite (Excel, Word, PowerPoint).
- Strong understanding of financial regulations and reporting.
- Excellent organizational, multitasking, and problem-solving skills.
- Strong communication and interpersonal abilities.
- Attention to detail and high level of accuracy in financial recordkeeping.
Work Hours: 8
Experience: No Requirements
Level of Education: bachelor degree
Job application procedure
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