Vacancy title:
Office Admin

[Type: FULL_TIME, Industry: Human Services, Category: Admin & Office]

Jobs at:
Brites Management

Deadline of this Job:
Friday, July 25 2025

Duty Station:
Kenya | Nairobi | Kenya

Summary
Date Posted: Monday, July 7 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Duties and Responsibilities

General Office Administration

• Coordinate and oversee the general administrative functions of the office.
• Maintain the cleanliness, orderliness, and professional appearance of the office environment.
• Monitor and replenish office supplies; liaise with suppliers for procurement as needed.
• Ensure office equipment (e.g., printers, copiers, phones) are functional and well-maintained, report malfunctions promptly.

Records Management & Filing

• Maintain accurate and up-to-date filing systems (physical and digital).
• Archive documents in an organized and secure manner for easy retrieval.
• Ensure compliance with company data protection and confidentiality policies.

Reception Duties & Communication

• Greet and direct visitors in a professional and courteous manner.
• Answer, screen, and redirect incoming phone calls; take messages where appropriate.
• Manage incoming and outgoing mail and deliveries.
• Handle general correspondence including emails, memos, letters, and reports.

Clerical & Typing Support

• Provide typing and formatting support for letters, reports, meeting minutes, and other documents as required.
• Assist with document printing, photocopying, scanning, and binding.
• Support other departments with administrative and clerical tasks as needed.

Office Coordination & Logistics

• Schedule appointments, meetings, and manage calendars as required.
• Assist with preparation and coordination of meetings, including venue booking and refreshments.
• Coordinate maintenance and service providers for utilities, security, and sanitation.

Qualifications and Experience

• Degree or Diploma in Business Administration, Office Management, or any related field
• Minimum of 2–4 years of proven experience in office administration or a similar role
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Knowledge of office procedures and administrative systems
• Excellent verbal and written communication skills
• Strong organizational and time management abilities
• High level of attention to detail and accuracy
• Professional demeanor and interpersonal skills

Work Hours: 8

Experience in Months: 24

Level of Education: bachelor degree

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