Summary
Date Posted: Friday, June 17, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
As an Office Administrator, you will be expected to provide professional administrative support services to enable the efficient functioning of Amitruck's head office.

What you’ll be doing
Office Administration
• Receiving guests at the front desk and directing them to the appropriate meeting room.
• Receiving all inbound calls and emails and escalating to appropriate team members.
• Receiving deliveries on behalf of the business and appropriately distributing them.
• Facilitating office events by coordinating the necessary service providers.
• Ensuring that existing and new employees have biometric access to the office premises and that exited staff are promptly deregistered.
• Ensuring the office has all required statutory documentation and they are appropriately displayed.
• Act as the liaison between the office building management and Amitruck.
• Ensuring parking arrangements are well addressed and adhered to by employees and visitors.
• Ensuring that employees adhere to the meeting room booking protocol and train new employees on it.
• Supervising the lunch programme to ensure adherence to set protocol.
Health, Safety & Facilities Management
• Ensuring existing and new employees understand the office use governance policy and appropriately escalating instances of non-compliance.
• Supervising the office cleaning staff to ensure adherence to the agreed service level standards.
• Ensuring that the kitchen area, utensils, and food handling equipment are clean and in proper working condition.
• Escalating accordingly any needs for repairs/ replacement of office equipment and fixtures.
• Ensuring that meeting rooms are tidy and have the necessary requirements (whiteboard pens, HDMI cables, TV remote) at all times.
• Ensuring that the office first aid box is appropriately kitted and accessible to employees.
Procurement & Inventory Control
• Drawing up consumables budget for approval by the Head of People Operations.
• Facilitating buying and effective storage of office consumables.
• Supervising the issuance of consumables to the kitchen assistant and ensuring prudent utilization of the same.
• Supervising the utilization of consumables by employees by flagging waste and pilferage.
• Conducting monthly stock take of office fixed assets and reporting findings.
Logistics and coordination
• Facilitating the delivery of packages from the office to clients as requested.
• Facilitating airport transfer and accommodation booking for visiting Amitruck guests.
• Supervising the in-house cab service provider to ensure adherence to the agreed route plan and fuel budget.
• Undertaking any other responsibilities as may be directed by the Head of People Operations

What you bring to the table:
• 3 - 5 years of relevant previous work experience in a similar role
• Excellent, clear verbal and written communication skills
• Sound knowledge of Gsuite and other co-working tools such as Slack
• Sound knowledge of facilities management
• Effective people skills - you are able to effectively engage with and manage multiple stakeholders.
• Proactivity - you are able to take initiative and prioritize among competing demands.
• High personal integrity
• Effective problem-solving skills

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
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