Job Purpose

The Procurement Officer is responsible for the procurement of goods and services in the Bank in adherence to the Public Procurement and Disposal Act.

Key Duties and Responsibilities

Strategic Responsibilities

1. Procurement of goods and services required by the various business units at the Branch

2. Prepare annual branch procurement plan in line with the approved budget

Technical and Operational Responsibilities

1. Generate request for quotations (RFQs) and prepare tender documents where applicable, after obtaining specifications for required goods and services.

2. Maintain and update regularly, a database of prequalified suppliers.

3. Monitor contracts to ensure implementation in accordance with the terms and conditions thereof and ensure renewal upon expiry.

4. Co-ordinate receiving and opening of tender documents/RFQs.

5. Co-ordinate evaluation of tenders, quotations, and proposals.

6. Oversee reconciliation of physical stock with the stock in the system.

7. Provide essential support to the secretariat for tender opening and evaluation committee.

8. Any other assigned roles and responsibilities.

Qualifications

1. Bachelor’s Degree in Procurement, Supply Chain Management, Commerce, Accounting, or related discipline from a reputable university.

2. Professional qualification in Procurement e.g., CIPS

Work Experience

At least two (2) years’ working experience in the procurement office of a public body or institution.

Competencies

Technical Competencies

1. Good understanding of laws and regulations governing public procurement and public finance management.

2. Strong communication, report writing and presentation skills.

3. Project management skills.

4. Supplier management skills including ability to review and implement Service Level Agreements.

5. Contract management skills.

6. Negotiation skills.

7. Organizational and administrative skills.

Behavioral/ General Competencies

1. Planning and organization - Ability to organize work, set priorities, and determine resource requirements; determine short or long-term goals and strategies to achieve them; coordinate with other stakeholders or part of the organization to accomplish goals.

2. Quality orientation - Ability to check work to ensure accuracy. Adopt a disciplined approach to work and drive for closure, results, and success.

3. Communication & information sharing -Ability to express information clearly and succinctly, orally and in writing, considering the audience and the nature of the information.

4. Professionalism, work ethic & integrity - Ability to convey a high level of excellence and competence on delivery of duty.

5. Collaboration and teamwork - Ability to work collaboratively within a group of people to achieve a common goal.

6. Accountability and professional development – Ability to take and accept responsibility and outcome thereof in an open and transparent manner.

7. Customer focus - Ability to demonstrate concern for the expectations of customers and prioritize them as well as convey realistic expectations to both internal and external customers.

8. Resilience - Ability to withstand operational challenges and maintain momentum.

9. Emotional intelligence – ability to manage emotions in a mature and composed manner.

• Procurement of goods and services required by the various business units at the Branch
• Prepare annual branch procurement plan in line with the approved budget
• Generate request for quotations (RFQs) and prepare tender documents where applicable, after obtaining specifications for required goods and services.
• Maintain and update regularly, a database of prequalified suppliers.
• Monitor contracts to ensure implementation in accordance with the terms and conditions thereof and ensure renewal upon expiry.
• Co-ordinate receiving and opening of tender documents/RFQs.
• Co-ordinate evaluation of tenders, quotations, and proposals.
• Oversee reconciliation of physical stock with the stock in the system.
• Provide essential support to the secretariat for tender opening and evaluation committee.
• Any other assigned roles and responsibilities.

• Good understanding of laws and regulations governing public procurement and public finance management.
• Strong communication, report writing and presentation skills.
• Project management skills.
• Supplier management skills including ability to review and implement Service Level Agreements.
• Contract management skills.
• Negotiation skills.
• Organizational and administrative skills.
• Planning and organization
• Quality orientation
• Communication & information sharing
• Professionalism, work ethic & integrity
• Collaboration and teamwork
• Accountability and professional development
• Customer focus
• Resilience
• Emotional intelligence

• Bachelor’s Degree in Procurement, Supply Chain Management, Commerce, Accounting, or related discipline from a reputable university.
• Professional qualification in Procurement e.g., CIPS