Background information about the job or company

AGL (Africa Global Logistics), the reference multimodal logistics operator in Africa, is part of the MSC family. With 23,000 employees in 50 countries, the company connects Africa to Africa and to the rest of the world. AGL relies on its 250 subsidiaries in Africa, Haiti, Timor and Indonesia to provide port, ocean, logistics and railway solutions.

Responsibilities or duties

Responsible for processing the opening of customer and supplier accounts in the approved company system

Support the Superuser function as the systems alternative super user – SPOT, EDOC, SARISSA.

Processing system update in COMONE and related CRM systems

Management of ANT files in the TMS (SPOT and any other related system)

File opening procedures

File printing procedures (Physical file print outs and files creation and maintenance)

File updating procedures (all approved steps, inputs e.g. vessel updates)

File tracking procedures (tracking that all steps are properly updated)

Check for compliance of file management to company procedures.

Ensure all files are handled with utmost confidentiality and compliance with statutory requirements and company policy

Invoices management

Creation of the invoicing drafts and supporting of the invoicing inputs in the system.

ANT customer invoices management. Printing, attachments and systematic dispatching as per SARISSA system and customer specific procedures.

ANT supplier invoices management. Processing the retrieval, workflow processing as per company policy.

Operationally responsible for all archiving functions at ANT – Physical archiving (on and offsite) as well as online archiving (EDOC).

Physical archiving of all ANT files in coordination with all file operators/supervisors.

Online archiving of all ANT files in the online archive /record systems EDOC /

SARISSA in coordination with all file operators /supervisors.

Support the supervisor to oversee the administrative requirements of the ANT facilities and staff and to ensure operations as per company business requirements.

Oversee the ordering and distribution of office supplies.

Oversee and coordinate with relevant service providers daily maintenance (IT, access, security, cleaning schedules).

Co-ordinate general approved activities (travel/ taxi/ petty cash…) for the ANT team.

Keep Management updated on staff / facility requirements to enable normal company operations.

Qualifications or requirements

Diploma in Business management

Experience needed

3 years' Experience in finance and financial systems.

• Processing the opening of customer and supplier accounts in the approved company system
• Support the Superuser function as the systems alternative super user – SPOT, EDOC, SARISSA.
• Processing system update in COMONE and related CRM systems
• Management of ANT files in the TMS (SPOT and any other related system)
• File opening procedures
• File printing procedures (Physical file print outs and files creation and maintenance)
• File updating procedures (all approved steps, inputs e.g. vessel updates)
• File tracking procedures (tracking that all steps are properly updated)
• Check for compliance of file management to company procedures.
• Ensure all files are handled with utmost confidentiality and compliance with statutory requirements and company policy
• Creation of the invoicing drafts and supporting of the invoicing inputs in the system.
• ANT customer invoices management. Printing, attachments and systematic dispatching as per SARISSA system and customer specific procedures.
• ANT supplier invoices management. Processing the retrieval, workflow processing as per company policy.
• Operationally responsible for all archiving functions at ANT – Physical archiving (on and offsite) as well as online archiving (EDOC).
• Physical archiving of all ANT files in coordination with all file operators/supervisors.
• Online archiving of all ANT files in the online archive /record systems EDOC / SARISSA in coordination with all file operators /supervisors.
• Support the supervisor to oversee the administrative requirements of the ANT facilities and staff and to ensure operations as per company business requirements.
• Oversee the ordering and distribution of office supplies.
• Oversee and coordinate with relevant service providers daily maintenance (IT, access, security, cleaning schedules).
• Co-ordinate general approved activities (travel/ taxi/ petty cash…) for the ANT team.
• Keep Management updated on staff / facility requirements to enable normal company operations.

• Diploma in Business management