PROGRAMME AND ADMINISTRATIVE OFFICER

2025-10-09T16:43:25+00:00

FULL_TIME

Agriculture, Food, and Natural Resources

Admin & Office

2025-10-10T17:00:00+00:00

 

Kenya

8

The Programmes & Administrative Officer will assist in implementing research excellence across icipe’s 4H Themes and Platforms, coordinating and reviewing proposals, project progress reports, Governing Council reports, and partnership building, while ensuring an effective research environment. Additionally, the officer will manage normative office duties, calendars, and meetings.

Assists the (DDG-R4D in the implementation of the Centre’s programmatic R4D and partnership activities to ensure effective and timely execution and reporting. • Takes an active role in the technical review of proposals, project progress reports, and technical documents for assessment before submission to donors. • Support the DDG-R4D in monitoring project outputs and deliverables to ensure alignment with agreed milestones, timelines, and donor requirements, while assisting in identifying and addressing any implementation delays or risks. • Follow up with project teams and partners to ensure timely submission of inputs required for high-quality technical reports, workplans, and other project deliverables, emphasising completeness and alignment with project objectives. • Assists the DDG-R4D in maintaining close working relationships with institutional partners, host Governments, and Scientists to foster partnerships and facilitate cooperation. • Assists the DDG-R4D in building and enhancing institutional and human resource capacities of various Themes. • Works closely with the DDG-R4D to uphold research compliance requirements and contribute to risk assessment and mitigation strategy development. • Undertakes official missions to partners, either alone or within institutional teams, to document activities. • Assists the DDG-R4D in the preparation, organisation, and servicing of various technical committees and Governing Council meetings of the Centre, including contributing to the preparation of reports, official documentation, and related submissions to the Director General’s office and the Governing Council. • Conducts related training for junior colleagues by reviewing their work and providing feedback. • Facilitate donor and partnership missions to/from icipe and media relations with the Communications Office.

Ability to plan effectively and manage risks. • Stakeholder engagement skills • Problem-solving skills. • Effective negotiation skills • Excellent people management skills in a multicultural setting • Excellent organisational skills, high level of accuracy with attention to detail, and ability to manage/prioritise a high-volume workload with strict deadlines. • Demonstrates expert-level proficiency in MS Word, PowerPoint, and Excel

Bachelor’s degree in business administration or its equivalent. • At least 2-3 years of experience in administrative and programme management responsibilities. • Relevant experience in reporting, budgeting, partnership engagement, and timesheet management. • Experience working in an international organisation. • Experience in the development and implementation of projects • Willingness to work long hours and travel to other countries and regions. • Excellent command of the English language, written and verbal. • Solid experience in working independently in a fast-paced, deadline-driven environment.

JOB-68e7e62d36147